Polycom RealPresence Immersive Studio User manual

Polycom®RealPresence®

Immersive Studio™ System

User Guide

Version 4.1.3 |February 2014 |3725-04289-001/A

Trademark Information

POLYCOM®and the names and marks associated with Polycom's products are trademarks and/or service

marks of Polycom, Inc., and are registered and/or common law marks in the United States and various other

countries.

All other trademarks are the property of their respective owners.

Patent Information

The accompanying product may be protected by one or more U.S. and foreign patents and/or pending patent

applications held by Polycom, Inc.

Polycom, Inc.

6001 America Center Drive

San Jose CA 95002 USA

No part of this document may be reproduced or transmitted in any form or by any means, electronic or

mechanical, for any purpose, without the express written permission of Polycom, Inc. Under the law,

reproducing includes translating into another language or format.

As between the parties, Polycom, Inc., retains title to and ownership of all proprietary rights with respect to

the software contained within its products. The software is protected by United States copyright laws and

international treaty provision. Therefore, you must treat the software like any other copyrighted material (e.g.,

a book or sound recording).

Every effort has been made to ensure that the information in this manual is accurate. Polycom, Inc., is not

responsible for printing or clerical errors. Information in this document is subject to change without notice.

Polycom, Inc. 2

Polycom RealPresence Immersive Studio User Guide 3

About This Guide . . . . . . . . 4

Polycom Support and Services . . . . 5

Get Started . . . . . . . . . . . . . 6

Interact with the System . . . . . . . . . 6

View the Home Screen . . . . . . . . . . 7

Place and Answer Calls . . 11

Place a Call . . . . . . . . . . . . . . . . . . 11

Dial Passwords or Extensions . . 15

Add Participants to a Call . . . . . 15

In-Call Toolbar . . . . . . . . . . . . 16

Answer a Call . . . . . . . . . . . . . . . . 17

End a Call . . . . . . . . . . . . . . . . . . . 17

Use Microsoft Outlook

Calendaring . . . . . . . . . . . . 18

Join Scheduled Meetings . . . . . . . 18

Show Content . . . . . . . . . . 19

Work with Content . . . . . . . . . . . . 22

Hold Effective Meetings . . 23

System Maintenance . . . . . . . . 24

Regulatory Information . . 29

Important Safeguards . . . . . . . . . 29

System Rating . . . . . . . . . . . . . . . 30

Contents

Polycom RealPresence Immersive Studio User Guide About This Guide

About This Guide

Welcome to immersive collaboration with the Polycom®RealPresence®Immersive

Studio system. The RealPresence Immersive Studio system includes the following

features:

●High-quality, 1080p60 video with consistent picture characteristics through all

viewing angles

●Polycom 3D Voice audio that delivers immersive sound, eliminating perceptible

differences between the sound from remote and in-room participants

●1080p content resolution that you can show on the content or participant

displays

Read carefully the Regulatory Information in this guide before using the

RealPresence Immersive Studio system.

Polycom RealPresence Immersive Studio User Guide About This Guide

Polycom Support and Services 5

The Polycom RealPresence Immersive Studio Users’ Guide explains how to use your

touch device to operate your RealPresence Immersive Studio 9-seat or 21-seat

immersive telepresence (ITP) room system.

This guide also describes what you can expect to see on the displays during meetings

in the ITP room, and provides general guidelines for conducting successful meetings.

Additional documentation is available at the Polycom Video Documentation web site.

Polycom Support and Services

For general support or service, please contact your Polycom distributor or go to

Polycom Support at support.polycom.com.

Professional Services for Microsoft Integration is required for Polycom Conferencing

for Microsoft Outlook, Microsoft Office Communications Server, and Microsoft Lync

Server 2010 or 2013 integrations. For additional information and details, refer to

Polycom Professional Services or contact your local Polycom representative.

Polycom RealPresence Immersive Studio User Guide Get Started

Interact with the System 6

Get Started

If you have chosen the optional room sensor, the RealPresence Immersive Studio

experience begins when you enter the room. The sensor at the door activates the

system, a chime alerts you that the system is enabled, and the monitors display the

panoramic wallpaper.

Interact with the System

Your touch device enables you to join meetings, place audio and video calls, search the

directory, adjust volume, show content, and select options. Familiar gestures for mobile

devices—such as tapping, swiping, and dragging—make operating the system easy

and intuitive.

Polycom RealPresence Immersive Studio User Guide Get Started

View the Home Screen 7

View the Home Screen

The following table describes information that the Home screen provides.

Home Screen

Icon and Description

Pairing information. Indicates whether

a device is paired with the system, the

system name, and IP address.

To display a list of paired guest devices,

tap the system name.

System date and time. If Microsoft

Outlook Calendaring is enabled, you can

display a reminder for the next meeting

by tapping the time or date.

Polycom RealPresence Immersive Studio User Guide Get Started

View the Home Screen 8

Outlook meeting calendar. The Outlook meeting calendar is available only if your system

is connected to the Microsoft Exchange Server.

To display more information about a meeting or to join a meeting, tap the meeting notice.

For more information about connecting to the Microsoft Exchange Server and using Outlook

calendaring, refer to the Polycom RealPresence Immersive Studio Administrator’s Guide at

support.polycom.com.

Home Screen

Icon and Description

Polycom RealPresence Immersive Studio User Guide Get Started

View the Home Screen 9

Tap to display options for placing a call.

Tap to display options for showing content.

Tap to display the view of the local room.

Home Screen

Icon and Description

Polycom RealPresence Immersive Studio User Guide Get Started

View the Home Screen 10

Tap to mute the microphone in the local room.

Tap to display a slider to adjust the volume in the local room.

Home Screen

Icon and Description

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