Polycom IPOWER 9000 User manual

Connect. Any Way You Want.

Application Briefs by Polycom®

Polycom Video Communications

Collaboration Solutions

Visual Collaboration using Polycom

iPower Video Conferencing Systems

Visual Collaboration using Polycom®iPower™Video

Conferencing Systems

Polycom People+Content™

Collaboration on meeting content has become as important to video calls as high quality

audio and video technology. This application brief will explore the many ways content is

introduced into a meeting through the use of an iPower visual collaboration system from

Polycom.

What is the Polycom People+Content Collaboration Model?

The People+Content model assumes that meeting information (Content) presented for

collaboration must be handled differently and appropriately for an overall superior and

natural meeting experience. The basic principles for this collaboration model are:

•“What I see, they also see”: ensure meeting attendees always view the same

information displayed locally and remotely

•Content should be shared in high resolution: meeting information is displayed in

its native format so it can been seen clearly by all in the meeting

•People view should still be available while sharing content: never lose sight of

your remote audience while sending content

All sources and displays are classified as either people or content. Using an iPower

system, sources are shown within the

iPower People and Content list (menu on

the left in the picture) . A small thumbnail

that is the “map” that shows available

content sources accompanies each source.

The Polycom People+Content model does

not stop at point- point calls. Using the

Polycom MGC™ line of multipoint

bridges or the integrated multipoint

feature, users can enjoy the same

collaboration experience within a

multipoint call as they do within a point-

point call. People+Content method is

supported within all Polycom iPower

systems as well as the Polycom

ViewStation ™ FX, EX and VS4000

videoconferencing systems.

ImageShare™

For iPower users, the Polycom ImageShare II device acts captures laptop information to

be shown using the People+Content model.

The ImageShare II is a unique tabletop device that allows

users to add their laptop as a source of content for display

in a conference room meeting or a videoconference, by

simply connecting it to the laptop and pushing its blue

button. Only Polycom provides the convenience of the

single blue button.

ImageShare allows you to plug-in a laptop as if you are

plugging it into a projector, with standard VGA and audio inputs. ImageShare captures

the signal from the laptop’s VGA output and allows the transmission of this image; live

(full motion), at its native resolution (up to full XGA, 1024x768). It also provides an

audio input for multimedia content that includes sound (up to 14 kHz fidelity). The blue

button on ImageShare allows the user to activate the content in the conference – and it

also allows the user to “deactivate” the input, turning focus back to a people view without

the need to reach back to the remote control. Now, there is no need to locate any other

control devices in the room. If you are connected to ImageShare, then the blue button is

always right there.

Show Windows Desktop: The “Software” ImageShare

iPower’s Show Windows Desktop

mimics the ImageShare II actions,

but takes information directly from

the PC that is built-in to the iPower

system and presents this information

into the videoconference using the

People+Content model of

collaboration. This information

could include the last revision of a

Microsoft Excel ™ spreadsheet, a

competitor’s newest website, or any

Microsoft Windows ™ file stored on

the iPower system PC.

Collaboration through Application File Sharing

iPower’s PC platform allows for more traditional method of collaboration through the use

of network drives and commands. Since the iPower system will most likely be resident

within a conference room or office, it is logical to connect it to the company LAN to

access company network resources. Commonly used network file transfer commands,

such as FTP and mapped network drives are another method used for collaboration. The

file needed for the meeting discussion is placed on the iPower PC, its drive is mapped or

the file is sent to a PC that would act as a content host for the meeting call. This method

of collaboration is most successful with out a firewall security system in place.

iPower Embedded collaboration tools

The iPower application leverages the open PC

environment and provides access to embedded

collaboration tools that allow users to edit content

on an interactive basis. These tools can be found

from the iPower application menu as shown in this

graphic. These tools are used when the participants

need to make real time changes to the presented

data. These changes can be stored and updated to

the iPower PC or to a LAN server on the network.

T.120 application devices (interactive whiteboards)

Interactive Whiteboards can also be used as a collaboration tool with the iPower systems.

An interactive whiteboard replaces an existing conference room whiteboard and allows

the realtime capture of any handwriting and meeting points written on the whiteboard to a

PC. An electronic whiteboard transforms an existing conference room whiteboard into

an interactive whiteboard for capturing interactive meeting discussion.

The iPower application embedded T.120 tools can receive and render from any T.120

based interactive whiteboard. That means if a meeting participant writes on a whiteboard

connected to the iPower system, all remote participants can view that information and can

use their own iPower connected whiteboard to proactively interact with the realtime

discussion displayed on each whiteboard.

Collaboration through the Web

Browser based collaboration tools allow

an iPower user to collaborate on data

over the Internet. With an iPower

system and the Polycom WebOffice

collaboration tools, iPower users can

launch a browser -based content

presentation and sharing session through

an optionally integrated WebOffice

client. The iPower user loads the

WebOffice client, invites meeting

participants to their WebOffice and

simply uploads a file to share within the

meeting. The file is then presented to all

on the videoconference, even those that

only have access to a PC and a phone by

simply pointing to the WebOffice URL

that is hosting the data.

Conclusion

An effective videoconferencing collaboration platform must be ready to :

•Distribute both content and people media appropriately

•Allow users to easily connect to the appropriate and preferred content source to

the system

•Provide the right resolution to render the meeting material readable.

•Provide flexibility to exchange and engage interactive collaboration tools when

needed and when appropriate.

All these capabilities are designed within iPower systems that provide a consistent user

experience for both the presenter and the audience and support the meeting dynamics of a

single-site meeting in a multi-site environment.

With integrated video, audio, data, and Web capabilities, The Polycom Office is the only

solution that offers an easy way to connect, conference, and collaborate any way you

want. iPower system collaboration tools is the Polycom commitment to making distance

communications as natural and interactive as being there. Work faster, smarter, and

better with iPower collaboration tools and The Polycom Office.

Polycom, Inc. develops, manufactures and markets a full range of high-quality, easy-to-use and

affordable voice and video communication endpoints, video management software, web

collaboration software, multi-network gateways, and multi-point conferencing and network access

solutions. Its fully integrated end-to-end solution, The Polycom Office, is supported by the Polycom

Accelerated Communications Architecture, and enables business users to immediately realize the

benefits of integrated video, voice data and web collaboration over rapidly growing converged

networks. For additional information, call 1-800-POLYCOM (765-9266) or +1-408-526-9000, or

visit the Polycom web site at www.polycom.com.

Polycom, the Polycom logo and ViewStation are registered trademarks and iPower, Pro Motion, Siren 14,

People+Content, ImageShare, and The Polycom Office are trademarks of Polycom in the U.S. and various

reserved.

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