MACROMEDIA BREEZE-USING THE BREEZE PLUG-IN FOR MICROSOFT... Mounting instructions

Using the Macromedia Breeze Plug-in for

Microsoft PowerPoint

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Macromedia, Inc.

Second Edition: March 2004

Macromedia, Inc.

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San Francisco, CA 94103

CONTENTS

CHAPTER 2: Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Macromedia Breeze features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Design tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Guide to documentation and additional resources. . . . . . . . . . . . . . . . . . . . . . . . . . 8

CHAPTER 3: Using the Macromedia Breeze Plug-In for PowerPoint . . . . . . . . . 11

Using the Create Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Previewing your presentation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Logging in and publishing a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Preparing audio for importing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Importing audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Editing audio and animations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Playing back, recording, and editing audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Managing your account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Inserting Macromedia Flash content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

CHAPTER 4: Setting Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Selecting the audio input source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Account settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

CHAPTER 5: The Macromedia Breeze Quiz Feature . . . . . . . . . . . . . . . . . . . . . . 33

Creating a quiz or survey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Deleting a quiz or survey. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Modifying a quiz or survey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

About the quiz conversion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Viewing quiz or survey results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Changing quiz or survey design. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Viewing a list of quizzes and surveys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

About quiz and survey properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Adding a question . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Displaying a quiz results page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Customizing question feedback text boxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Aviation Industry CBT Committee (AICC) integration . . . . . . . . . . . . . . . . . . . . 44

4 Contents

CHAPTER 6: Troubleshooting and FAQs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Troubleshooting audio problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Troubleshooting microphone issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Troubleshooting presentation problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Troubleshooting animations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Troubleshooting problems with online presentations. . . . . . . . . . . . . . . . . . . . . . . 52

Frequently asked questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

CHAPTER 2

Introduction

Macromedia Breeze Plug-In for Microsoft PowerPoint lets you create an animated presentation

with audio from a Microsoft PowerPoint file, and then publish the presentation to a server. Using

Breeze Plug-In for PowerPoint with PowerPoint versions XP, 2000, or 97, you can create dynamic

web presentations for delivery anytime and anyplace—to your employees, partners, investors,

and customers.

Breeze Plug-In for PowerPoint provides a simple interface for adding audio narration to your

presentation. You can easily synchronize your PowerPoint animations with your audio narration.

You can use Breeze Plug-In for PowerPoint to integrate audio from live events or to integrate

specially produced audio narration. Breeze Plug-In for PowerPoint includes advanced features for

importing audio and for graphically editing your presentation audio and animation timing.

A quiz feature, also included in Breeze Plug-In for PowerPoint, gives you a quick and easy way to

add quizzes and surveys to your presentations.

Macromedia Breeze features

Macromedia Breeze is a complete solution for creating, managing, and delivering your online

presentations. Using Macromedia Breeze, you can quickly and easily convert your presentations

into valuable assets that employees, customers, partners, investors, and suppliers can access

through most Internet browsers. With Breeze Plug-in for PowerPoint and Macromedia Breeze

Training or Macromedia Breeze Presentation, you have a complete solution for your online

multimedia presentation and training needs.

Creating presentations You can use Breeze Plug-in for PowerPoint to create online

presentations quickly and easily from your desktop:

•Add audio narration to your presentation, including synchronized animations.

•Upload your presentation to the Macromedia Breeze Training or Macromedia Breeze

Presentation.

Your presentation is automatically converted into an online version supporting animations

and audio.

Managing presentations You can use the Macromedia Breeze presentation library

management system to do the following tasks:

6 Chapter 2: Introduction

•Organize your entire presentation library.

•Give users the ability to search for and find information quickly.

•Control access and permissions to your presentations.

•Add and delete users to your account.

Delivering presentations Effectively deliver presentations over the Internet.

•Present full multimedia presentations to Netscape Navigator (version 4 and later) and Internet

Explorer (version 4 and later) browsers.

•Give customers, partners, employees and vendors access to your presentation information

anytime, anywhere.

Macromedia Breeze is available as an enterprise solution or as a hosted application service. To

learn more about Breeze, please visit www.macromedia.com/products/breeze and sign up.

Getting started

Breeze Plug-In for PowerPoint offers a simple approach to using the features:

Record audio You can add audio and synchronized animations to your PowerPoint

presentation, creating a complete multimedia version for delivery over intranets and the Internet.

For more information, see “Recording audio” on page 12.

Preview a presentation You can view your animated multimedia presentation before

uploading to Macromedia Breeze, ensuring you have recorded the right messages for your

presentation.

Publish a presentation You can upload your presentation from your desktop PC to

Macromedia Breeze Training or Macromedia Breeze Manager, where your presentation is

converted to the appropriate online formats, including Macromedia Flash and streaming audio.

For more information, see “Logging in and publishing a presentation” on page 16.

Manage your account You can manage your complete presentation library, including adding

users and setting presentation viewing permissions. For more information, see “Managing your

account” on page 28.

Breeze Plug-In for PowerPoint also offers a set of commands for editing and importing your audio

and animations, including the following tools:

Import files You can import external audio files using the Breeze plug-in. For more

information, see “Importing audio” on page 19.

Edit timings You can redo your animation timing without re-recording your audio. For more

information, see “Editing animation timings” on page 20.

Edit audio and animation timing This powerful new tool allows you to graphically edit your

audio and animation timing. Instead of using an external audio program, you can now perform

basic editing using the Breeze plug-in.

Breeze Plug-In for PowerPoint also includes a powerful feature that allows you to quickly add

quizzes and surveys to your PowerPoint presentations.

System requirements 7

To create your online presentation, select Breeze > Run Wizard. The wizard guides you through

all the steps necessary to create an online presentation. For more information, see “Using the

Create Wizard” on page 11.

Design tips

To create effective online presentations, follow these design guidelines:

•Design your online presentation to optimize the bandwidth capabilities of your audience. If

your audience has fast broadband connections to view your online presentation, you can create

a graphic-intensive presentation that includes many animations. However, if your audience has

slower connection speeds (less than 56 Kbps), you should use graphic images judiciously to

ensure that your audience has a good viewing experience.

•Create a written script of your audio presentation. Your online presentation is designed so that

you can present once but let your audience view many times. Speaking into a microphone can

often be more difficult than giving the presentation to a live audience. To ensure a smooth

delivery in which you cover all of your important points, consider completely scripting your

presentation before recording.

•Add animation to your presentation. Breeze Plug-In for PowerPoint supports PowerPoint

animation. Animation often adds interest to your message and improves the overall viewing

experience of your audience.

•View the presentation online before releasing it to your audience. During the conversion

process to an online presentation, your original PowerPoint presentation may undergo some

slight changes. You should view the online version to ensure that it meets your requirements

before presenting to your online audience.

•Create slide titles that appear in the PowerPoint outline. Breeze Plug-In for PowerPoint uses

the PowerPoint outline to provide your viewers with fast access to any slide. You should make

sure that slide titles are displayed in the PowerPoint outline for all slides, including graphic

only slides, before uploading your presentation.

System requirements

The following hardware and software is required to run Breeze Plug-In for PowerPoint.

Windows

•Windows 98, Windows Millennium, Windows NT 4, Windows 2000

•200 MHz Pentium processor or better

•32 MB of RAM

•5 MB of free disk space

•Approximately 0.5 MB of disk space for every minute of presentation audio

PowerPoint 97, PowerPoint 2000, or PowerPoint XP

Breeze Plug-In for PowerPoint is designed for use with PowerPoint 97, PowerPoint 2000, and

PowerPoint XP. It is not designed for use with any other version of PowerPoint.

8 Chapter 2: Introduction

Microphone and sound card

To add audio to your presentation, you need a microphone and a sound card. A good quality

microphone and sound card can greatly enhance the final online audio quality. For more

information, see “Selecting the right microphone” on page 47.

Note: Built-in laptop microphones generally produce recordings of poor quality. Macromedia

recommends using an external microphone.

Internet connection

To publish your online presentation to the Macromedia Breeze online service, you need an

Internet connection.

Because presentations with audio can be very large files, Macromedia recommends a fast Internet

connection, of at least 100 Kbps, for uploading presentations.

For up-to-date system requirements, visit www.macromedia.com/go/breeze_sysreqs.

Guide to documentation and additional resources

You can use a variety of resources to learn how to use the components of Macromedia

Breeze quickly.

About the electronic manuals and online help

In addition to this guide, the following electronic manuals and online help systems are available:

Note: The relevance of these guides to users depends on the modules installed on the Breeze

Presentation platform, the type of user (such as meeting content manager, information technology

engineer, or course presenter), and the user’s Breeze account permissions.

•Using the Breeze Manager describes how to use the administration, presentation, and training

components of Breeze. You can access this documentation from the Breeze Manager Home

page, and from the Help link in the Breeze Manager.

•Using the Breeze Publish Wizard includes procedures for publishing Breeze presentations

created in PowerPoint to your Breeze server. You can access this documentation from the

Breeze Manager Home page when you run the Publish Wizard.

•Breeze Live User Guide for Meeting Presenters includes information about using the Breeze web

application to host online real-time meetings. The documentation includes procedures that

show how simple it is to add slides, Flash SWF files, images, live audio, and video to your

presentation.You can access this documentation from the Breeze Manager Home page, and

from the Help menu within a Breeze Live meeting room (when you enter as a presenter) by

selecting Meeting > Help.

Guide to documentation and additional resources 9

•Breeze Live User Guide for Meeting Participants includes information relevant to users

participating in an online real-time meeting. Breeze Live offers meeting participants a variety

of options to make their experience truly participatory. For instance, participants can send

messages and questions to presenters and to each other, and they can participate through live

video and audio. You can access this documentation from the Breeze Manager Home page, and

from the Help menu within a Breeze Live meeting room (when you enter as a participant) by

selecting Meeting > Help.

Use the following table to determine what documentation is relevant to your needs.

Breeze user Recommended reading

Information technology (IT) engineer •Breeze Installation Guide.

•Review the system requirements in all other

user guides.

Content managers who are in charge of overall

content within Breeze, and who may add users

and permissions

•Using the Breeze Manager

•Breeze Live User Guide for Meeting Presenters

Content authors and instructional designers who

create presentations and training with Breeze

Plug-In for PowerPoint

•Using the Breeze Publish Wizard

Content authors and instructional designers

who create presentations and training with

Breeze Live

•Using the Breeze Manager

•Breeze Live User Guide for Meeting Presenters

Meeting administrators who create and manager

Breeze Live meetings

•Using the Breeze Manager

•Breeze Live User Guide for Meeting Presenters

End users who attend Breeze Live meetings •Breeze Live User Guide for Meeting Participants

10 Chapter 2: Introduction

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