Lathem PC600 Series User manual
Model PC600
User’s Guide
THIS EQUIPMENT COMPLIES WITH FCC REQUIREMENTS
PURSUANT OF PART-15
This device complies with Part 15 of the FCC Rules. Operation is subject to the
following two conditions: (1) this device may not cause harmful interference, and (2)
this device must accept any interference received, including interference that may
cause undesired operation.
WARNING: Changes or modifications to this product not expressly approved by the party
responsible for compliance could void the user’s authority to operate this equipment.
NOTE: This equipment has been tested and found to comply with the limits, pursuant to
Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against
harmful interference in a business installation. This equipment generates, uses, and can
radiate radio frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try to correct the interference by
one or more of the following measures:
- Reorient or relocate the receiving antenna.
- Increase the separation between the equipment and receiver.
- Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
- Consult the dealer or an experienced radio TV technician for help.
This Class A digital apparatus complies with Canadian ICES-003.
Cet appariel numerique de la classe A est conforme a la norme NMB-003 du Canada.
Lathem Time Corporation
200 Selig Drive, SW
Atlanta, Georgia USA 30336
(800) 241-4990
(404) 691-0400
www.lathem.com
Copyright © 2010 Lathem Time Corporation. All rights reserved.
Revised 11-09-2010 Document Number: USG0092
CONTENTS
QUICK START STEPS ..................................................................................IV
WELCOME........................................................................................................1
PACKAGE CONTENTS ...........................................................................5
SYSTEM REQUIREMENTS....................................................................6
INSTALL THE PC600......................................................................................7
USING THE PC600 TERMINAL.............................................................9
INSTALLTHEPAYCLOCKSOFTWARE.......................................................27
SETTING UP A MULTI-USER SYSTEM.............................................31
USING THE PAYCLOCK SOFTWARE......................................................32
LOGGING INTO PAYCLOCK..............................................................34
SETTING UP PAYCLOCK............................................................................37
ADDITIONAL SOFTWARE SETUP.....................................................40
ADD EMPLOYEES AND ASSIGN BADGES.......................................42
EDITING TIMECARDS.................................................................................47
GLOBAL SCHEDULING...............................................................................62
REPORTS ........................................................................................................63
SETTING UP YOUR TERMINAL................................................................65
ACTIVATING LIVE SYNC....................................................................71
HARDWARE TROUBLESHOOTING.........................................................73
SOFTWARE TROUBLESHOOTING...........................................................75
APPENDIX A - PC600 WAN INSTALLATION..........................................76
APPENDIX B - PAYCLOCK CLIENT SOFTWARE WAN
INSTALLATION.............................................................................................79
APPENDIX C - CONNECTING THE PC600 DIRECTLY TO THE
COMPUTER’S NIC ........................................................................................82
Copyright © 2010 Lathem Time Corporation. All rights reserved. Reproduction of this document in
whole or in part is strictly prohibited. This document may contain typographical or copy errors.
PayClock, Lathem, the Lathem logo, and all other Lathem product names mentioned in this
document are registered trademarks of Lathem Time Corporation. All other products, brand names,
or company names mentioned in this document are properties and trademarks or registered
trademarks of their respective companies.
Quick Start Steps
Carefully follow each step of these instructions for a trouble-
free experience.
Note: It is recommended to install and mount the PC600 terminal
before installing the PayClock software. With the PC600 terminal
powered up and connected to the network (LAN), the software will
search for it on the network and automatically configure the terminal.
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Select a location that will be convenient to
employees punching In/Out. Also keep in
mind that a 115vAC power outlet should
be within 6 feet as well as a connection to
the network (LAN).
For more detailed information turn to
page 7.)
Verify the contents of your system. (For
more detailed information turn to page
5.)
Use masking tape to hold the included
mounting template onto the wall. Drill
the holes using the template as a guide.
Note: The bottom of the terminal
should be about 45 inches from the
floor.
Remove the template and install the
mounting screws, using the plastic wall
anchors if needed. Leaving about 3/16”
of the screw exposed.
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5
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7
Plug the RJ45 network cable into the
Ethernet port and the Power Adapter
plug into the Power Adapter port which
is located in the compartment on back
of the terminal. Route the cabling
through the available channels to best
suit your installation.
Hang the terminal on the wall, aligning
the three keyholes on the rear of the
terminal with the protruding screw
heads, and then press downward until
the terminal lowers onto the screws.
Align the “L” - shaped security bracket
into the slot at the bottom-rear of the
PC600 and screw it into place. This will
fasten the terminal to the wall.
Remove the plastic cover from the
display and plug the Power Adapter into
an AC wall outlet.
Install the PayClock Software. (For more
detailed instructions turn to page 27.)
Important Notes
Make sure your screen saver is not
showing before inserting the installation
CD’s.
Open and close the CD-ROM drawer if the
CD is not recognized when inserted.
Verify your computer meets the
Minimum System Requirements listed in
this User Guide, turn to page 6.
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9
10
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Open the PayClock software by
clicking on the PayClock Icon. The
default password is lathem. (For more
detailed instructions turn to page 34.)
Click Setup Now from the Get
Started window to configure
PayClock. (For more detailed
instructions turn to page 37.)
Add employees as well as create
supervisors using the Employees
button under the Setup tab.
To add a new employee, click New
and then enter the employee data.
To create a supervisor, select the
desired employee and check Allow
Supervisor Functions under
Options.
(For more detailed instructions turn
to page 42).
After adding the employees click on
the Terminal Manager tab.
Activate Live Sync and update your
terminal(s).
(For more detailed instructions turn
to page 71).
PAYCLOCK & PC600 USER’S GUIDE
1
Welcome
Purpose of this User’s Guide
The purpose of this user’s guide is not meant to be a complete
manual for the product. It is a quick reference to get you started.
Please refer to the PayClock Help for detailed product information,
setup guidance, and operation information.
Product Overview
Reliability, functionality and ease of use are trademarks of the
PayClock software and terminals. With the PC600 terminal,
employees can use a badge or PIN to punch in and out, view
messages or benefit time balances – it’s that simple. The PayClock
software and PC600 terminals are the ideal solution for businesses
that want to track employee time and automate payroll.
The PC600 terminal connects to your network for communications
with the PayClock time and attendance software. The terminal
utilizes a powerful Windows CE based application and a touch-panel
display for inputting data by employees, supervisors or
administrators. The PC600 terminal validates that the employee is in
the database before recording the transaction.
The PC600 can operate in “Live Sync” (online mode). When
operating with Live Sync enabled (online mode), communications
with the pc are in real-time. For example, when an employee punches
at the PC600 it is immediately added to the database and is available
for viewing or editing. Another example is if the employee does an
inquiry, the PC600 will initiate communications with the database
and retrieve the inquiry information and display it on the screen.
When operating with Live Sync disabled (offline mode), all
transactions are held in the terminals memory until the terminal is
polled, and then the data will be added to the database.
The PC600 terminal offers a large color LCD touch-panel that
displays employee information along with an audio prompt. Upon a
PAYCLOCK & PC600 USER’S GUIDE
2
successful transaction with live sync enabled, the display will show
the employee’s name, total worked time, In / Out status and an
audio/text prompt. With live sync disabled, the display will only
show the employees name.
Features and Specifications
•Windows CE 6.0 - The power of embedded Windows CE to
provide fast and dependable operation.
•LCD Color Touch-Panel - Use the large easy to read touch-
panel for set up and data entry.
•Two Operating Modes - The terminal is functional with Live
Sync enabled (online) or Live Sync disabled (offline). When
Live Sync is enabled the terminal is real-time with the
computer.
•User friendly design - Large easy to read touch-panel.
•Comprehensive support agreements minimize technical
difficulties.
•Numerous accessory options to enhance the functionality.
Upgrades
If you find that you need to accommodate more employees in your
system or if you would like enhanced software capabilities, consider
purchasing a software upgrade for your system. A number of
accessories are offered to further enhance your PayClock system.
•Increased employee capacity
•Customized reporting options
•Customized export options
•Multi-user capabilities
Upgrading is as easy as visiting http://shop.lathem.com or open
PayClock and click on the PayClock orb in the upper left corner and
select Upgrade PayClock. Then select the options you would like to
purchase and download your software upgrade. Options are instantly
activated upon receipt of online payment.
PAYCLOCK & PC600 USER’S GUIDE
3
Accessories
A number of accessories are offered to further enhance your
PayClock system. Visit http://shop.lathem.com to purchase
additional accessories like the ones listed below.
•Badges
•Badge Racks
•Annual Support Agreements
Getting Help
The purpose of this user’s guide is not meant to be a complete
manual for the product. It is a quick reference to get you started.
Please refer to the PayClock Help for detailed product information,
setup guidance, and operation information.
You can access the help desk and answers to your issues in a number
of different ways. In addition to resources within the PayClock
software, assistance may be accessed online, via email, via telephone,
or through your dealer. Don’t forget annual support contracts are
also offered.
PayClock Help
The PayClock Help allows you to search through an index of help
topics to locate the answer you need. To launch the Help, click the
Help button on the ribbon bar.
Troubleshooting
For answers to Frequently Asked Questions, refer to the
Troubleshooting sections of this User Guide on page 73 and 75.
Online and Email Support
Lathem.com provides access to numerous support resources that will
allow you maximize your use of PayClock. Help may be accessed by
visiting the following link:
http://support.lathem.com
PAYCLOCK & PC600 USER’S GUIDE
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On the Support page, you may also submit a question through our
online knowledgebase and one of our technicians will respond to
your inquiry within 24 hours. Email support is free to all registered
users.
Telephone Support
The help desk is available between the hours of 8am and 7pm
Monday through Friday. Please call (800) 241-4990 to speak with
our help desk. You will receive free technical support for the first 30
days after your initial call. After that period, you may purchase an
Annual Support Agreement which will cover all calls for one year or
you may pay a per-call fee.
Annual Support Agreements
Annual support contracts are designed to keep your terminal and
PayClock software working seamlessly. For a single annual fee, your
Support Agreement offers the following advantages:
•Unlimited toll-free telephone support (versus a per-call fee)
and priority status for calls
•Unlimited access to the extensive library of web-based tips
and FAQs
•Free software updates and version upgrades during the
Support Period, giving you free access to the most current
software features
•Quick exchanges for damaged or broken terminal, thereby
reducing downtime
•Extended parts and labor warranty helps you to save money
on repairs needed after the regular product warranty has
expired
To learn more about annual support contracts and to make a
purchase, contact us at (800) 241-4990 or visit
http://www.lathem.com/support/support-plans.aspx
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