Fillmaster Systems 3400 User manual
Digital Fillmaster
Install Guide
2
Congratulations on your purchase
of the Digital Fillmaster!
The Digital Fillmaster 3400 and 3600 models will help your
pharmacy reconstitute medications with accuracy and
speed. The dispenser’s straightforward operation will allow
you to integrate the Digital Fillmaster seamlessly into your
pharmacy’s workow, leaving your staff more time to
interact with customers.
The Digital Fillmaster provides the security of knowing that
your pharmacy is preparing reconstituted medications with
extreme accuracy, and when paired with our Water
Purication System, the highest quality water. You’ll save
time and money, and your customers will receive the best
in quality and service. For further ease of use, the Digital
Fillmaster 3400 can be upgraded to the 3600 by adding the
Script Scanner.
Using the Script Scanner will make your Digital Fillmaster
even more efcient. Simply scan the barcode printed on the
product label, and the scanner will register the reconstitution
volume to dispense. The Script Scanner is pre-programmed
with a database including most reconstituted antibiotics
and a feature that enables the Script Scanner to “learn”
new NDC codes. The Script Scanner allows you to ll
prescriptions accurately, efciently, and faster than ever.
If you have any questions or concerns regarding your new
system, our Customer Service Department is available
Monday-Friday 8am-6pm EST and after hours for
emergencies.
Please call us at 888-284-7873
3
Digital Fillmaster Dispenser Installation
Install the Digital Fillmaster after you have reached step 5.6 of the Water Purication System
installation instructions (page XX).
The installation will need to be completed in four parts:
•Part One: Mounting the Dispenser
•Part Two: Connecting Digital Fillmaster to Water Purication System
•Part Three: Installing the Battery
•Part Four: Activating the System (refer to page XX)
NOTE: All four parts MUST be completed before using the Digital Fillmaster for the rst time.
Part One: Mounting the Dispenser
Install the dispenser less than 50 feet away from the Water Purication System. For an easy way
to measure, use the extra tubing from Section 5 to measure from the Water Purication System to
the desired mounting location.
Tools Needed:
• Drill with 1/8” bit
Parts Needed:
• Digital Fillmaster dispenser
• Three screws (provided)
Dispenser Installation Steps:
1. Determine a location to mount the dispenser. The location
should be less than 50 feet from the Water Purication System.
2. Insert the three screws provided in the mounting holes located
at the top (2) and at the bottom of the unit (1), and mount on
the wall using the drill.
3. Continue to Part Two: Connecting Digital Fillmaster to
WaterPuricationSystem.
4
PartTwo:ConnectingDigitalFillmastertoWaterPuricationSystem
Use the following steps to connect the dispenser to the Water Purication System. The same steps
are listed in Section 5 of the Water Purication System installation instructions (page XX-XX).
Tools Needed:
• Tube cutters
• Drill
Parts Needed:
• White ¼” tubing
• ZeroBac lter
• Shut-off valve
• ¼” elbow
• Mounting clip
• Screw
Connection Steps:
1. Take the end of the white ¼” tubing and cut two smaller pieces of tubing. The rst
should be about two inches long and the second should be ve or more inches long.
2. Attach a shut-off valve to the end of the white ¼” tubing coming from the “OUT”
port of the DI lter. Make sure the valve is in the off position (perpendicular to
tubing).
3. Attach the smaller piece of tubing between the other end of the shut-off valve and
the “IN” port of the ZeroBac lter.
4. Take the longer piece of cut tubing and attach the ¼” elbow to one end.
5. Attach the open end of the longer second piece of cut tubing to the open port of the
ZeroBac lter. Attach the end of the tubing with the ¼” elbow to the inlet of the
dispenser.
6. Use the drill to install a mounting clip on the wall to hold the ZeroBac lter in place
once you have determined where the lter will lie.
7. Continue to Part Three: Installing the Battery.
5
Part Three: Installing the Battery
The Digital Fillmaster ships with the battery removed.
The battery should not be installed until the Fillmaster
has been connected to the Water Purication System
and mounted on the wall in accordance with the
installation steps. The average life of the battery is
approximately nine months to one year under normal
use. The Digital Fillmaster will notify you when it is
time to order a new battery.
NOTE: Before inserting the battery for the rst time, make sure you have a cup under the
dispensing tip to catch any water that might come out. If the unit begins to dispense water
when the battery is inserted, press START key immediately.
1. Place a container under the Digital Fillmaster’s dispensing tip to catch any water
that may dispense during initial power up of unit.
2. Remove the top cover of the Fillmaster unit by sliding it up. Align the battery with the
connection slot on the dispenser. If the battery is in a position that would prevent the
cover from being put back on, it is backwards.
3. Push down rmly and squarely, inserting the battery card edge into the slot. When it
is in place, the Fillmaster will power on and begin its startup routine. Press the
START key on the keypad to reset the machine.
4. Slide the cover back on, concealing the battery.
5. Continue to Section6oftheWaterPuricationSystemInstallationsteps
(page XX) to nish activating the system.
6
Note: The system will make a hissing, gurgling noise when filtering water. After a
few cycles this noise should dissipate.
Congratulations! You now have an endless supply of USP-quality
water, freeing you from buying bottled water and performing manual
reconstitution. With the proper care, your FillPure/Fillmaster system
will be an essential part of your pharmacy for years to come.
Setup for First Use
Normal Startup
After installing the battery, press the START key to begin startup. No user interaction is required,
but you should observe the following:
•The System Power light will flash to indicate that the battery is functioning properly and
in good condition.
• The Service Required light will flash to indicate that the water line pressure is adequate
and various performance checks have been completed successfully.
•You will see startup messages displayed. When startup is successfully completed, you
will see “Select Key Enter Amount” displayed on the Fillmaster screen. This is the main
screen.
• If the Filtration System light remains illuminated after startup, call Fillmaster Technical
Support at 800-884-5771 for assistance.
Script Scanner Installation (3600 Model Only)
Install the Digital Fillmaster dispenser before installing
the Script Scanner. No tools are required to install the
scanner. The scanner plugs into the port located on
the right side of the Digital Fillmaster.
1. Make sure the Digital Fillmaster has been
installed according to the instructions in
this manual.
2. Remove the tape backing at the base of
the Script Scanner.
3. Align the Script Scanner with the Fillmaster dispenser so that the scanner’s
window is visible when looking at the dispenser’s keypad.
4. Align the jack on the scanner with the hook-up port on the dispenser.
5. Gently plug the jack into the dispenser’s port. You will hear a click when it is
properly connected.
6. Press the START key to use.
PART 2
DIGITAL FILLMASTER MANUAL OPERATION
8
Digital Fillmaster Manual Operation
Once the Digital Fillmaster has been installed and startup has successfully been completed, the unit
is ready for day-to-day operation. Use the following steps to dispense water manually without the
use of the Script Scanner.
1. The display will read “Select Key Enter Amount”. Enter the desired amount of water
in milliliters. For amounts less than 100 ml, you must press ENTER to move to the
conrmation screen.
2. After entering water quantity, the display will read “SelectKeyConrmingxxxml”,
where xxx represents the amount entered in the previous screen. Press DISPENSE to
accept or CANCEL to clear.
3. The screen will show the progress of the ll. On lls over 30 ml, one half of the water
will be dispensed. The display will read “SelectKeyPauseforMixing” and the Digital
Fillmaster will pause to allow you to mix the medication.
4. Mix the medication and press DISPENSE to continue ll after mixing is completed.
5. When you have completed the ll, the display will read “FillCompleteDispensedxxx
ml”.
NOTE: If you do not hit DISPENSE to complete the second half of the ll within twenty seconds, the
Fillmaster will beep and go into sleep mode. When the machine is restarted, it will ask you to nish
the last ll. You may change the length of time the Fillmaster waits to enter sleep mode. Refer to the
Program Menus section for instructions.
Digital Fillmaster Operation with Script Scanner (3600 Model Only)
Use the Script Scanner to scan the medication’s barcode instead of manually entering the amount
of water needed.
1. To use the Script Scanner, press SCAN. Hold the bottle with the barcode facing the scanner’s
window. Once the label has been scanned, the screen will display the name of the drug, the
strength, bottle size, and quantity for reconstitution.
NOTE: If the drug is not in the database, the display will read, “Not Found. Add New Code?” Refer
to the Adding Prescriptions with Script Scanner section for help.
2. Press DISPENSE to accept or CANCEL to clear.
3. After pressing DISPENSE the screen will show the progress of the ll. On lls over 30 ml, one
half of the water will be dispensed. The display will read “SelectKeyPauseforMixing”, and the
Digital Fillmaster will pause to allow you to mix the medication.
4. Mix the medication and press DISPENSE to complete ll after mixing is completed.
5. When you have completed the ll, the display will read “FillCompleteDispensedxxxml”.
NOTE: If you do not hit DISPENSE to complete the second half of the ll within twenty seconds, the
Fillmaster will beep and go into sleep mode. When the machine is restarted, it will ask you to nish
the last ll. You may change the length of time the Fillmaster waits to enter sleep mode. Refer to the
Program Menus section for instructions.
Tips for Successful Scanning
• Hold the bottle approximately 6-9 inches from the scanner
• The NDC (National Drug Code) barcode should be held parallel to the window on the scanner.
• When scanning the barcode, move the bottle side to side in front of the scanner window. It may
be helpful to hold a blank piece of paper in front of the window to see where the red light from
the scanner is directed.
If you have any questions or concerns regarding your new system, our Customer Service
Department is available Monday-Friday 8am-6pm EST and after hours for emergencies.
Please call us at 800-884-5771.
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