Dymo LabelWriter 300 User manual

Declaration of

Conformity

DYMO Corporation

44 Commerce Road

Stamford, CT 06902-4561

Phone: (203) 355-9000

Fax: (203) 355-9090

Equipment Information

Description: Direct Thermal Printer

Models: LabelWriter 300 (90791), 330 (90792),

330 Turbo (90793), EL40 (90644), EL60

(90645), Turbo (90737)

This equipment has been tested and found to

comply with the limits for a Class B digital

device, pursuant to Part 15 of the FCC (Federal

Communications Committee) rules. These limits

are designed to provide reasonable protection

against harmful interference in a residential

installation. This equipment generates, uses, and

can radiate radio frequency energy, and, if not

installed and used in accordance with the

instructions, may cause harmful interference to

radio communications.

However, there is no guarantee that interference

will not occur in a particular installation. If this

equipment does cause harmful interference to

radio or television reception, which can be

determined by turning the equipment off and on,

the user is encouraged to try correcting the

interference by one or more of the following

measures:

Reorient the receiving antenna.

Increase the separation between the equipment

and the receiver.

Connect the equipment to an outlet on a circuit

different from that to which the receiver is con-

nected.

Use shielded cables to connect this device to

computers.

Consult the dealer or an experienced radio/TV

technician for help.

You may ﬁnd helpful the following booklet, prepared by

the FCC: Interference Handbook. This booklet is available

from the U.S. Government Printing Ofﬁce, Superintendant

of Documents, Washington, DC 20402-9325.

WARNING: Changes or modifications to this unit not

expressly approved by the party responsible for

compliance could void the user’s authority to operate the

equipment and void the manufacturer’s warranty.

Certification

This device has been tested and complies with the

requirements of:

The EMC Directive

EN55022: Radiated and Conducted Emissions B

EN50082-1: Generic Immunity ESD, RF, and Transient

Susceptibility and Low Voltage Directive Product Safety

EN60950

reserved. Printing 3/01

Trademarks

LabelWriter is a registered trademark of DYMO

Corporation. DYMO is a registered trademark of Esselte

Corporation. All other trademarks are properties of their

respective holders.

iii

Contents

Introduction

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Features

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Registering the Software

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Help and Internet Shortcuts

. . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Chapter 1

Getting Started

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

DYMO Label Window

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Creating Your Own Label

. . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Chapter 2

Using the Label Designer

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Object Definitions

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Starting the Designer

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Creating a New Label File

. . . . . . . . . . . . . . . . . . . . . . . . . . 16

Opening an Existing Label File

. . . . . . . . . . . . . . . . . . . . . . . 16

Adding an Object

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Moving and Resizing Objects

. . . . . . . . . . . . . . . . . . . . . . . . 18

Saving Your Label to a File

. . . . . . . . . . . . . . . . . . . . . . . . . 20

Chapter 3

Working with Templates

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Using the Template Manager

. . . . . . . . . . . . . . . . . . . . . . . . 21

Creating a New Template

. . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Editing an Existing Template

. . . . . . . . . . . . . . . . . . . . . . . . 23

Chapter 4

Using The List Manager

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Chapter 5

Setting Preferences

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

User Information

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

General Settings

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Functional Settings

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Directories

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Chapter 6

Using LabelWriter with Other Applications

. . . . . . . . . . . . . . . 35

Add-In for Microsoft Word

. . . . . . . . . . . . . . . . . . . . . . . . . 35

Add-In for Microsoft Outlook

. . . . . . . . . . . . . . . . . . . . . . . 40

Add-In for Palm Desktop

. . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Using the ACT! and GoldMine Add-Ins

. . . . . . . . . . . . . . . 48

Using the Database Add-In

. . . . . . . . . . . . . . . . . . . . . . . . . 48

Using the LabelWriter Printer Driver to Print from Microsoft

Word and Access

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Using AddressFixer

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Chapter 7

Maintenance and Troubleshooting

. . . . . . . . . . . . . . . . . . . . . . . . 51

Maintenance

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Troubleshooting

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Technical Support

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Warranty

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Appendix A

Networking the LabelWriter

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Connecting to a LabelWriter Over a Windows Network

. . . 55

Other Networking Solutions

. . . . . . . . . . . . . . . . . . . . . . . . . 56

Appendix B

Labels & Accessories

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Labels

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Accessories

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Appendix C

Technical Specifications

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Printer Specifications

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

LabelWriter Developer Information

. . . . . . . . . . . . . . . . . . . 60

Introduction

Congratulations on purchasing the DYMO

LabelWriter. After a short time, you will realize

how many of your daily tasks will be simplified

by using the DYMO LabelWriter.

Your LabelWriter will help you label file folders,

diskettes, video cassettes, mail packages, name

tags, and print Internet postage. With a little

imagination, you will think of hundreds of ways

to use the LabelWriter to make your job easier

and more efficient.

Features

Software

The DYMO Label Software includes many

features that make it flexible and easy to use. You

can set your default return address so that you do

not have to enter your address every time you

print a label. You can import graphics to use with

your labels, and select a default logo file so you

don’t need to import your logo each time you

create a new label. Of course, you can easily

override these default values at any time.

DYMO is integrated into Microsoft

Word,

Outlook

, Palm

™

Desktop, GoldMine

, and

ACT!

™

software. Other popular software

vendors, such as TeleMagic

and CardScan

™

have also integrated printing with the

LabelWriter into their software.

Hardware

Your LabelWriter printer does not use toner, ink

cartridges, or a ribbon to print. The LabelWriter

uses advanced

thermal

printing technology to

print on specially treated labels.

Introduction

Thermal printing is based on the principle of heat

transfer from the thermal print head inside the

LabelWriter printer to the label. A row of

miniature heating elements on the print head is

pressed against the thermal labels. As a specific

element generates heat, a thermal reaction takes

place at that point on the label and the label

becomes discolored.

Labels

The only supplies you will ever need for this

printer are the labels. We recommend you only

use DYMO brand labels.

How long your labels will last depends on how

the labels are used. Thermal labels are susceptible

to fading in two ways:

Exposure to direct sunlight or ﬂuorescent light

for an extended period of time will cause fading.

Contact with plasticizers (for example labels

placed on plastic ring binders) will cause fading.

In the original packaging, the label shelf life is 18

months. When used for short-term applications

(envelopes, packages, etc.), fading has never

been reported as a problem. When used to label

files in a file cabinet, fading is very gradual over

many years. When applied to the edge of a

notebook that is then placed on a shelf in the sun,

fading begins within a few months.

When not in use, keep the labels stored in a cool

dry place and in the black bag in which they were

shipped to prolong label life.

Registering the

Software

The first time you start the DYMO Label

Software application, you will be asked to

the software at this time you will be prompted the

next four times you start the program. You can

from the

Help

menu.

Help and Internet Shortcuts

To register the software:

Complete at least the required ﬁelds of the

registration form.

Choose to register over the Internet or print the

registration form for mail or fax registration.

If you choose to register over the Internet, wait a

few seconds while your information is

transmitted to DYMO.

To register by mail or fax, print the completed

registration form, and mail or fax the form to the

location given on the form.

Help and

Internet

Shortcuts

Before making labels you should be aware of the

various help resources available to you. DYMO

Label Software comes with extensive Help. At

times in this manual, you will be directed to the

Help for more detailed discussion or instructions

on various topics.

To access the Help:

1. Click on the Start button, point to Programs >

DYMO Label and then click Help with DYMO

Label Software.

2. Select the topic you want to read.

Help can also be accessed within DYMO Label

Software using the Help menu item or by

pressing F1 in most windows and dialog boxes

for context-sensitive help.

Introduction

The DYMO Label menu also includes Internet

Shortcuts that access specific areas of the

DYMO Web site, including label ordering,

technical support, and more.

These shortcuts are also available from the Help

menu in DYMO Label Software.

Chapter 1

Getting Started

DYMO Label Software is a general-purpose label printing

program that is speciﬁcally designed to help you get the

most out of your LabelWriter printer. The program

includes:

!Many ready-to-use templates for common labels.

!A built-in Designer you can use to create your own

templates.

!A built-in List Manager that lets you save addresses or

other types of lists.

!Add-ins to print directly from Microsoft Word, Outlook,

Palm Desktop,ACT!, and GoldMine. Many of DYMO's

partners have also integrated label printing into their

software including CardScan, TeleMagic and eGrabber's

add-in for Quick Books®.

This chapter will introduce the DYMO Label Software

features and show you how to customize a label template.

DYMO Label

Window

The following ﬁgure introduces the features available from

the DYMO Label Software main window.

Chapter 1: Getting Started

The ﬁrst time you open DYMO Label Software, you are

prompted to register the software.You are also asked to

enter your return address and select a default logo. See

"User Information" on page 29 for instructions on how to

deﬁne your return address and select a default logo ﬁle.

Creating

Your Own

Label

This tutorial guides you through the steps necessary to

create, print, and save a customized label. The best way to

start is to learn how to modify one of the label templates

included with the software. In this tutorial, you will

customize a shipping label.

"You can only print this shipping label on wide print-head

printers. Although the LabelWriter EL40 and

LabelWriter 300 cannot print this shipping label, we

recommend that you follow along. This tutorial will give

you valuable information on how to access the various

text and design objects and change their attributes.

Choose a

Template

The ﬁrst step is to choose a label template as the basis for

your new label.

1. Click the Start button, point to Programs > DYMO

Label,and then click DYMO Label to start the software.

The DYMO Label window is displayed containing a

blank label.

2. In the Label Templates box, select the Shipping with

graphic (30256) template.

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