Brother FAX-T78 User manual

FAX-T78

OWNER’S MANUAL

Using This Manual

Thank you for purchasing a Brother fax machine (FAX).

This machine has been designed to be simple to use, with LCD screen prompts to guide you through

functions. However, you can use your machine to its fullest potential by taking a few minutes to read

this manual.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find

information about a specific feature or function by checking the Index at the back of this manual.

Also, throughout this manual, you’ll see special symbols alerting you to important information,

cross-references, and warnings. Illustrations of some screen displays also help you choose the

correct key-presses.

Symbols Used In This Manual

Additionally, yourmachine hasa Help Key.Press

Copy/Help

and thenpress

Start

to print a list of basic operational steps and functions.

Note or additional information.

The machine would be damaged or would not work correctly if this is not

observed.

Warnings detail precautions you must take to avoid possible personal

injury.

User-Friendly Programming

We have designed your fax machine with on-screen programming and a Help key. User-friendly

programming helps you take full advantage of all the functions your machine has to offer.

See

“Using This Manual”

Because you do all your programming on the LCD, we created step-by-step on-screen prompts to

help you program your machine. All you need to do is follow the prompts as they guide you through

the function menu selections and programming options and settings.

A complete list of the function selections, options, and settings that are available is provided in the

appendix of this manual.

See “Function Selection Table”on page 66

Function Mode

You can access the Function Mode by pressing

Menu/Set

When you enter the Function Mode, your machine displays a list of main menu options from which

you can choose. These options appear one after the other on the display. Select an option by pressing

Menu/Set

when the option appears on the LCD.

You can “scroll”more quickly through options by rotating . When the screen displays your

selection, press

Menu/Set

When you finish a function, the screen displays

ACCEPTED

If you want to exit the Function Mode, press

Stop

iii

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE

FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than which it was

originally purchased, and does not offer any warranty in the event that this product is used on public

telecommunication lines in another country.

Table of Contents

Using This Manual

User-Friendly Programming

Table of Contents................................................................................iv

PREPARATION AND SIMPLE USE

Chapter 1

Preparation and Simple Use Guide

Simple steps to prepare and use the machine.......................................1

Control Panel Overview.......................................................................7

BASIC USE

Chapter 2

Setup

Custom Settings.................................................................................13

Chapter 3

Sending a Fax

Dialling a Number..............................................................................18

Scanning Adjustment.........................................................................18

Advanced Sending Operations...........................................................19

Chapter 4

Receiving a Fax

Answer Mode Settings.......................................................................22

Receiving a Fax..................................................................................24

Chapter 5

Making Copies

Copy Functions..................................................................................27

Chapter 6

Telephone

Making a Call.....................................................................................29

Answering a Call................................................................................30

Operation from an External or Extension Telephone........................30

Telephone Services (For UK Only)...................................................32

Chapter 7

Setup Index for Easy Dialling

Chapter 8

Printing Reports

Types of Reports................................................................................37

Setting Reports...................................................................................37

Transmission Report..........................................................................37

ADVANCED USE

Chapter 9

Polling

Polling Receive..................................................................................39

Polled Transmit .................................................................................41

Cancelling a Scheduled Job...............................................................42

Chapter 10

Message Manager

Message Manager Mode....................................................................43

Fax Forwarding/Paging.....................................................................48

Remote Retrieval...............................................................................49

MAINTENANCE

Chapter 11

Troubleshooting and Maintenance

Clearing Jams ....................................................................................53

Error Messages..................................................................................55

Difficulty with Operation..................................................................57

Changing the Ribbon.........................................................................59

Regular Maintenance.........................................................................62

Chapter 12

Important Information

Important Safety Instructions............................................................64

APPENDIX

Chapter 13

Specifications

Function Selection Table...................................................................66

Entering Text.....................................................................................69

About Fax Machines..........................................................................70

Speciﬁcations.....................................................................................71

Glossary.............................................................................................72

Index..................................................................................................75

Accesssory List..................................................................................78

Chapter 1

Preparation and Simple Use Guide

Simple steps to prepare and use the machine

Follow these simple steps below to prepare and use the machine.

However, before you perform these steps, refer to the Important Safety Instructions on

page

, Advice for Preparation and Simple Use Guide on

page 5

If you need further information, refer to BASIC USE or ADVANCED USE.

11Make sure you have the items shown below

12 Attach the paper wire extension and paper tray

Telephone

Line Cord

Telephone

Handset

Curled Cord Owner’s

Manual

Paper

Wire Extension

PaperTray

Paper Wire

Extension

Paper Tray

Preparation and Simple Use Guide

PREPARATION

AND SIMPLE USE

13Remove Ribbon Protection Sheet

Open the cover by lifting the lever on

the right side of the cover.

Remove the ribbon protection sheet.

Removetheprintcartridgeandobserve

how the ribbon is wound on the print

cartridge frame. Always have a stock

of refill ribbons for when your ribbon

runs out.

Reinstall the print cartridge.

Close the cover.

14Load paper

Place up to 30 sheets of paper in the paper tray.

Fan the paper well.

Acceptable Paper

Size : A4

Weight : 64 g/m

–90 g/m

Thickness : 0.08-0.10 mm

Cover

Lever

Tap the stack of

paper so the

edges are even.

Chapter 1

15Connect the handset, power cord and telephone line cord

16 Set date and time

Press

Menu/Set

Enter the last two digits of the year, and press

Menu/Set

. For example, “02”represents

the year 2002 in the machine.

Enter two digits for the month and press

Menu/Set

Enter two digits for the day and press

Menu/Set

Enter the time in 24 hour format and press

Menu/Set

Press

Stop

to exit. (

See “Setting the Date and Time”on page 13

17Set station ID

Press Menu/Set, 1, 3.

Enter your fax number (up to 20 digits) and press Menu/Set.

Enter your name (up to 20 characters)

using the dial pad and the chart.

Rotate to enter a space.

Press Menu/Set.

Press Stop. (See “Setting the Station ID”on page 13.)

Telephone Line Cord

(Example for U.K.)

Handset Curled Cord

ENTER YEAR:XX

ENTER & SET

ENTER MONTH:XX

ENTER & SET

ENTER DAY:XX

ENTER & SET

ENTER TIME:XX:XX

ENTER & SET

FAX:

ENTER & SET

Press Key

once

twice

three times

four times

five times

NAME:

ENTER & SET

Preparation and Simple Use Guide 4

PREPARATION

AND SIMPLE USE

18 Using the telephone

Pick up the handset.

When you hear a dial tone, dial the number, using the dial pad.

To hang up, replace the handset on its cradle.

19 Sending a fax automatically

IMPORTANT : Do not pick up the handset.

Insert the document face down in the document feeder.

Enter the fax number you want to call.

Press Start.

110 Receiving a fax and a voice call

Press Mode to select how to receive calls.

The machine automatically answers every call as a fax call. You cannot receive a voice call,

but you can dial out and make a voice call when the machine is idle.

The machine automatically answers every call. If the call is a fax, it prints the fax. If the call

is not a fax, it signals you to pick up the handset.

You must answer all calls yourself.

If you hear fax tones, wait until the fax takes over the call and displays RECEIVE. Then

replace the handset.

Press to select Message Manager mode.

The machine provides you with a built-in digital Message Manager for fax and voice. See

“Setting Up Message Manager”on page 43.

111 Making a Single Copy

Place document face down in the feeder.

Press Copy/Help.

Press Copy/Help. See Chapter 5 for Multiple Copies, Reduce/Enlarge and Sort/Stack.

Your machinecannotscananything closerthan 4mmfrom theedgeofthe paper.Settheresolution

to S.FINE or PHOTO.

Do NOT pull the paper while copying is in progress. To cancel, press Stop.

FAX ONLY

FAX/TEL

MANUAL

TAD:MSG MGR

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