Brother MFC4450 User manual

MFC4450

,,,,

OPERATIONS MANUAL

These machines are made for use in the USA or CANADA only. We

can not recommend using them overseas because it may violate the

Telecommunications Regulations of that country and the power

requirements of your fax machine may not be compatible with the

poweravailableinforeigncountries.UsingUSAorCANADAmodels

overseas is at your own risk and will void your warranty.

UF78100011

Printed in Japan

*Manufactured by Brother Industries Ltd. whose quality system

is registered by BSI and JQA.

BSI Certificate of registration No. FM27391

JQA Certificate of registration No. JQA-0340

Brother International Corporation

200 Cottontail Lane,

Somerset, NJ 08875-6714, U.S.A.

Brother International Corporation (Canada) Ltd.

1 rue Hôtel de Ville,

Dollard-des-Ormeaux, QC, CANADA H9B 3H6

MFC 4450/OP-US-5.0

Introduction to the Operations Manual

forFax,Printer,Copier

Have you set up your MFC and prepared your computer for

the printer mode by following the instructions in the Setup

Manual? The Setup Manual will help you prepare your MFC

touseit as a fax,printerandcopier.

Your MFC 4450 has 5 performance modes. It is a Fax, Printer,

Copier, Scanner and PC Fax.

After you complete setting up the MFC, see this “Operations

ManualforFax, Printer, Copier,”for moreinformation about

your MFC, such as functions of the machine and the control

panel. Information about maintenance, troubleshooting and

technicalspecificationsarealsoavailableinthismanual.

Please keep this manual beside your MFC, so you can access

important information whenever necessary.

See the Multi-Function Link Pro Owner's Manual for

information on how to set up your MFC and Personal Computer

and how to use the Scanner and PC Fax.

MFC 4450/OP-US-5.0

TABLE OF CONTENTS

• ·· For Your Information

1. THE CONTROL PANEL KEYS............... 1-1

TELEPHONE AREA ................................ 1-2

ONE-TOUCH, PRINTER AND COPY AREA .............. 1-3

LCD & USER SETUP AREA .......................... 1-5

2. HOW TO USE ON-SCREEN PROGRAMMING (OSP)

AND HELP KEY .......................... 2-1

User-friendly Programming ........................... 2-1

Using the Function Mode to Access On-screen Programming

(OSP) ........................................... 2-1

Alternating Displays for On-screen Programming (OSP) ..... 2-2

Function Selection Table ............................. 2-2

Using the Help Key ................................. 2-7

How to Print a Help List ............................. 2-7

How to Enter Text in Function Mode .................... 2-8

How to Enter Special Characters, Symbols and Punctuation

Marks in Function Mode ............................. 2-9

How to Set the Sleep Time ........................... 2-10

3. FUNCTION SETTINGS .................... 3-1

Setting the Dialing Mode (Tone/Pulse) ................... 3-1

Setting the Date and Time ............................ 3-2

Setting the Station ID ............................... 3-3

Setting the Beeper Volume Level ....................... 3-5

Storing the One-Touch Dial Numbers ................... 3-6

Storing the Speed-Dial Numbers ....................... 3-7

• When You Wish to Change the Stored One-Touch and

Speed-Dial Numbers .............................. 3-9

• Memory Storage/Temporary Battery Back Up ........... 3-9

Setting Up Number Groups for Broadcasting ............. 3-9

• Types of Numbers ............................... 3-11

• Chain Dialing .................................. 3-11

4. USING THE MFC WITH AN EXTERNAL

TELEPHONE............................. 4-1

Manual Dialing .................................... 4-1

One-Touch Dialing .................................. 4-1

MFC 4450/OP-US-5.0

TABLE OF CONTENTS

Speed Dialing ..................................... 4-1

• Using Pause and # with the Telephone ................ 4-2

Searching the Telephone Index ........................ 4-2

5. SENDING FAXES ......................... 5-1

A) DOCUMENT BASICS ............................ 5-1

The Size of Your Documents ........................ 5-1

How to Insert the Document ........................ 5-1

The Auto Document Feeder (ADF) ................... 5-2

Getting Ready to Send a Fax ....................... 5-3

Setting the Resolution .......................... 5-3

Setting the Contrast ........................... 5-4

B) BASIC FAX TRANSMISSIONS ..................... 5-5

• Sending a Fax ................................ 5-5

• Talking to the Other Party When Sending a Fax ...... 5-5

Sending a Fax Automatically ....................... 5-6

Sending a Fax Manually ........................... 5-6

Automatic and Manual Redialing .................... 5-7

• Optional Settings When You Send a Fax Manually ..... 5-7

• Printing Page Headers .......................... 5-7

C) ADVANCED FAX TRANSMISSIONS ................. 5-8

Sending a Fax by Using Super Quick-Scan

(Memory Transmission) ........................... 5-8

• If You Get a MEMORY FULL Message When Trying to

Send a Fax by Using Super Quick-Scan ............. 5-8

Setting the Daily Timer (for Delayed Transmissions) ..... 5-9

Delayed Transmission ............................. 5-9

Broadcasting .................................. 5-10

• Getting Familiar with the Broadcasting Function .... 5-11

Sending by Multiple Transmissions ................. 5-12

Interrupting the Timer and Polled Job ............... 5-13

Canceling a Job ................................ 5-14

D) FAX TRANSMISSION OPTIONS ................... 5-15

Setting the Overseas Mode ........................ 5-15

Setting Your MFC for Multiple Resolution

Transmission .................................. 5-16

Sending a Fax with an Electronic Cover Page Message ... 5-17

• Selecting a Comment for the Cover Page ........... 5-18

Customizing Your Cover Page Comment .............. 5-18

MFC 4450/OP-US-5.0

TABLE OF CONTENTS

Printing a Sample Cover Page ..................... 5-19

To Always Send a Cover Page ...................... 5-20

• Sending an Automatic Cover Page ................ 5-21

Sending a Fax When the Cover Page Is ON ........... 5-21

Sending a Cover Page Temporarily .................. 5-21

Call Reservation: Speaking with the Other Party on the

External Telephone After Fax Transmission ........... 5-23

• Using the Call Reservation Function .............. 5-23

Printing the Call Back Message .................... 5-25

ECM (Error Correction Mode) ...................... 5-25

Error Retransmission ............................ 5-25

Next-FAX Reservation ........................... 5-26

6. RECEIVING FAXES AND OTHER CALLS ..... 6-1

A) BASIC SETUP TO RECEIVE FAXES ................. 6-1

Selecting an Answer Mode ......................... 6-1

Manual Reception (Manual Mode) (Only with an External

Telephone Connected to the MFC) ................... 6-2

Automatic Fax Only Reception (Fax Mode) ............. 6-2

Setting the Ring Delay ............................ 6-2

The F/T Switch (Fax/Telephone Mode) (Only with an

External Telephone Connected to the MFC) ............ 6-3

Setting the F/T Ring Time ......................... 6-4

Smoothing ..................................... 6-4

Setting the Size of the Paper ........................ 6-5

Printing a Reduced Size Copy of the Incoming Document .. 6-6

Auto Reduction ............................... 6-6

Using Fixed Reduction Ratios .................... 6-7

• Selecting the Ratios of Fixed Reduction ............. 6-8

• Reception into Memory (Out of Paper Reception) ...... 6-8

Settign the Print Density .......................... 6-9

Toner Save Function .............................. 6-9

Speaker Volume ................................ 6-10

Ring Volume ................................... 6-11

B) REMOTE ACTIVATION .......................... 6-12

What is Remote Activation? ....................... 6-12

• Connecting an External or Extension Telephone ..... 6-12

Using Remote Codes ............................. 6-13

Using the Activation Code ...................... 6-13

MFC 4450/OP-US-5.0

TABLE OF CONTENTS

Using the Deactivation Code .................... 6-13

Making the Remote Codes Easier to Use .............. 6-14

Troubleshooting ................................ 6-14

Changing and Registering Remote Codes ............. 6-14

C) CONNECTING TO A TELEPHONE ANSWERING DEVICE

(TAD) ........................................ 6-15

How to Use an External TAD with the MFC ........... 6-15

• Connecting an External TAD to the MFC ........... 6-16

Flowchart of External TAD Reception ................ 6-17

Hookup....................................... 6-17

Recording the TAD’s Outgoing Message (OGM) ......... 6-18

D) DISTINCTIVE RINGING (WITH AN EXTERNAL

TELEPHONE CONNECTED TO THE MFC) .......... 6-18

Distinctive Ringing .............................. 6-18

What Is Distinctive Ringing? .................... 6-18

What Is the Advantage of Using the Distinctive Ringing

Function? ................................... 6-18

Can My MFC Use Distinctive Ringing? ............ 6-18

Can I Change the Setting Later? ................. 6-19

How Will the MFC Treat All Other Numbers? ....... 6-19

External Telephone Answering Device (TAD) Answers

Other Number(s) on the Line: ................... 6-19

How Does the Distinctive Ringing Function Work? ... 6-20

Flowchart of an Incoming Call ................... 6-20

Which Phone Number Should I Register? ........... 6-20

What Must I Do to Set Up Distinctive Ringing? ...... 6-21

Setting the Distinctive Ringing Function ............. 6-21

How to Turn the Distinctive Ringing Function ON or OFF 6-22

7. POLLING................................ 7-1

• What Is Polling? ................................. 7-1

• How Does It Work? ............................... 7-1

• When to Use Polling .............................. 7-1

Polling Another Fax Machine (Calling) .................. 7-2

Setting Up Polled Waiting (Being Called) ................ 7-3

Delayed Polling .................................... 7-4

Setting Up Polled Waiting with Super Quick-Scan .......... 7-5

Sequential Polling .................................. 7-5

MFC 4450/OP-US-5.0

TABLE OF CONTENTS

8. REMOTE FAX OPTIONS ................... 8-1

Setting the Fax Storage .............................. 8-1

Paging/Fax Forwarding .............................. 8-3

Setting Up Paging (Registering the Paging Number) ........ 8-4

Setting Up Fax Forwarding (Registering the Fax

Forwarding Number) ................................ 8-6

What Is Remote Control Access? ....................... 8-6

Setting the Remote Access Code ....................... 8-7

How to Use Remote Access and Control Codes ............. 8-8

Remote Fax Retrieval ............................... 8-8

• When to Enter the Remote Access Code ............... 8-8

Remote Control Commands ........................... 8-9

Retrieving the Memory Status List and Fax Messages

Remotely ........................................ 8-10

Changing the Fax Forwarding Number Remotely ......... 8-10

Printing a Fax Message ............................. 8-11

USING THE MFC AS A PRINTER ............ 9-1

Acceptable Paper ................................... 9-1

Control Panel Keys ................................. 9-4

Simultaneous Operation ............................. 9-4

On/OffLine Key .................................... 9-4

FF/Cont Key ...................................... 9-4

Test/Reset Key..................................... 9-5

Print Priority Key .................................. 9-5

• Windows®Printing ............................... 9-6

• Bidirectional Parallel Interface ...................... 9-6

• Enhanced Memory Management .................... 9-6

Multipurpose Sheet Feeder ........................... 9-7

Manual Feed Slot .................................. 9-9

When you load one sheet of paper manually: .............. 9-9

When you load more than one sheet of paper manually: ..... 9-9

• Paper Tray .................................... 9-10

10.

PRINTING REPORTS AND LISTS ...........10-1

How to Print Reports and Lists ....................... 10-2

Activity Report Interval ............................. 10-3

Printing the All Dial List ............................ 10-5

MFC 4450/OP-US-5.0

Transmission Verification (Xmit) Report ................ 10-6

Memory Status List ................................ 10-7

11.

HOW TO USE THE COPY FUNCTION ........11-1

Making a Single Copy .............................. 11-1

Making Multiple Copies ............................ 11-2

• What to Do When You Get a MEMORY FULL Message

while Making Copies ............................ 11-2

Reducing and Enlarging Copies ....................... 11-3

Copying a Photograph .............................. 11-4

12.

REPLACING TONER CARTRIDGE AND DRUM

UNIT....................................12-1

Toner Empty Indicator ............................. 12-1

Replacing the Toner Cartridge ........................ 12-1

Replacing the Drum Unit ........................... 12-5

13.

REGULAR MAINTENANCE.................13-1

Regular Maintenance .............................. 13-1

Cleaning the Drum Unit ............................ 13-2

Packing and Shipping the Machine .................... 13-3

Paper Jams ...................................... 13-6

Fixing a Document Jam .......................... 13-6

Fixing a Paper Jam ............................. 13-6

14.

TROUBLESHOOTING PROCEDURES........14-1

Error Messages ................................... 14-2

If You are Having Difficulty with Your MFC ............. 14-4

Q & A .......................................... 14-10

15.

SPECIFICATIONS ........................15-1

PARALLEL INTERFACE SPECIFICATIONS.......... 15-3

16.

IMPORTANT INFORMATION ...............16-1

Standard Telephone and FCC Notices

(Applies only to 120V model) ......................... 16-1

TABLE OF CONTENTS

MFC 4450/OP-US-5.0

Important Safety Instructions ........................ 16-3

17.

INDEX ..................................17-1

TABLE OF CONTENTS

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