Brother MFC-P2500 User manual

Brother Laser Printer / Scanner / Copier

P2500

User’s Guide

Please readthismanual thoroughly before using the printer. Youcanprint or viewthismanual from the

CD-ROM at any time, please keepthe CD-ROM ina convenient place for quickand easy reference at

all times.

TABLE OF CONTENTS

DEFINITIONS OF WARNINGS, CAUTIONS, AND NOTES vi

TO USE THE PRINTER SAFELY vi

SHIPMENT OF THE PRINTER vii

FOR TECHNICAL AND OPERATIONAL ASSISTANCE (FOR USA &

CANADA ONLY)viii

CHAPTER 1 ABOUT THIS PRINTER

MAKE SURE ALL THE ITEMS ARE IN THE CARTON 1-1

CARTON CONTENTS 1-1

ABOUT YOUR PRINTER 1-2

FEATURES OF YOUR PRINTER 1-3

WHAT ARE THE AVAILABLE PRINTER OPTIONS1-7

CHOOSE A LOCATION 1-8

POWER SUPPLY 1-8

ENVIRONMENT 1-8

SYSTEM REQUIREMENTS FOR THE BROTHER PRINTING

SOLUTION FOR WINDOWS®1-9

WHAT TYPE OF PAPER CAN I USE 1-10

WHAT TYPE OF DOCUMENTS CAN THE DOCUMENT

FEEDER HANDLE 1-18

HOW TO LOAD PAPER INTO THE PAPER CASSETTE1-19

HOW TO LOAD A SHEET OF PAPER MANUALLY 1-21

HOW TO PRINT ON BOTH SIDES OF THE PAPER

(MANUAL DUPLEXING)1-26

HOW TO COPY 1-29

VARIOUS SETTINGS FOR COPY 1-32

HOW TO SCAN 1-37

HOW TO SCAN FROM THE PAPER PORT®FOR BROTHER

SOFTWARE (FOR WINDOWS®3.1/95/98/NT USERS IN

USA/CANADA)1-37

HOW TO SCAN FROM THE UNIMESSAGETM PRO VIEWER

SOFTWARE (FOR WINDOWS®95/98/NT USERS IN OTHER

COUNTRIES)1-42

FUNCTIONS OF THE BUTTONS ON THE CONTROL PANEL

1-46

SPECIAL FUNCTION 1-47

WHAT DO THE LED INDICATIONS MEAN 1-48

ALARM LED 1-48

DATA LED 1-48

LED 1-48

TABLE OF CONTENTS

iii

CHAPTER 2 OPTIONS

OPTIONAL ACCESSORIES AND SUPPLIES 2-1

THE LOWER TRAY UNIT 2-2

INSTALLING PAPER IN THE LOWER TRAY UNIT 2-3

HOW TO ADD EXTRA MEMORY 2-4

HOW TO INSTALL AN ADDITIONAL MEMORY BOARD 2-5

WHAT IS THE BROTHER PRINT SERVER (NC-2010P)2-8

FEATURES 2-8

CHAPTER 3 MAINTENANCE 3-1

HOW TO REPLACE THE TONER CARTRIDGE 3-2

HOW TO REPLACE THE DRUM UNIT 3-9

HOW TO CLEAN THE PRINTER 3-14

CLEANING THE PRINTER EXTERIOR 3-14

HOW TO CLEAN THE PRINTER INTERIOR AND DRUM UNIT

3-16

HOW TO CLEAN THE DOCUMENT SCANNER 3-20

CHAPTER 4 TROUBLESHOOTING 4-1

IDENTIFYING YOUR PROBLEM4-1

SERVICE CALL INDICATIONS 4-2

ERROR MESSAGES THAT APPEAR ON THE LCD PANEL4-3

ERROR MESSAGE PRINTOUTS 4-5

PAPER HANDLING 4-6

PAPER JAMS AND HOW TO CLEAR THEM 4-7

HOW TO CLEAR A PRINTER JAM 4-8

HOW TO CLEAR A DOCUMENT JAM 4-11

OTHERS 4-12

FOR DOS USERS 4-12

FOR APPLE MACINTOSH COMPUTER USERS 4-12

IMPROVING THE PRINT QUALITY 4-13

HOW TO PRINT CORRECTLY 4-19

COPY 4-20

SCAN 4-21

FOR DOS USERS 4-21

APPENDIX A-1

PRINTER TECHNICAL SPECIFICATIONS A-1

PRINTING A-1

COPYING A-2

SCANNING A-3

SPECIFICATION A-3

ELECTRICAL AND MECHANICAL A-4

PARALLEL INTERFACE SPECIFICATIONS A-5

UNIVERSAL SERIAL BUS (USB) INTERFACE A-7

RESIDENT FONTS A-8

REGULATIONS i

INDEX

TABLE OF CONTENTS

Definitions of Warnings, Cautions, and Notes

The following conventions are used in this User’s Guide:

Warning

Indicates warnings that must be observed to prevent possible personal injury.

Caution

Indicates cautions that must be observed to use the machine properly or prevent

damage to the machine.

✒Note

Indicates notes and useful tips to remember when using the machine.

To Use the Machine Safely

Warning



After you have just used the machine, some internal parts of the machine

are extremely hot. When you open the front cover or rear cover, never

touch the shaded parts shown in the following illustration.

High Temperature High Temperature

Front view Rear view



There are high voltage electrodes inside the machine. Before cleaning the

machine, make sure you have turned off the power switch and unplugged

the power cord from the power outlet.

Turning off the Power Switch and Unplug the Machine

vii

Shipment of the Printer

If for any reason you must ship your Machine, carefully package the Machine

to avoid any damage during transit. It is recommended that you save and use

the original packaging. The Machine should also be adequately insured with

the carrier.

Caution

When shipping the Machine, the DRUM UNIT assembly including the

TONER CARTRIDGE must be removed from the Machine and placed in the

plastic bag. Failure to remove the unit and place it in the plastic bag

during shipping will cause severe damage to the Machine and will VOID

THE WARRANTY.

1Remove the Drum unit assembly.

2Place it in the plastic bag and seal

the bag completely.

3Remove the AC cord from the

machine. Re-pack the machine.

viii

(For USA & CANADA Only)

For technical and operational assistance, please call:

In USA 1-800-276-7746 (outside California)

949-859-9700 Ext. 329(within California)

In CANADA 1-800-853-6660

514-685-6464 (within Montreal)

If you have comments or suggestions, please write us at:

In USA Printer Customer Support

Brother International Corporation

15 Musick

Irvine, CA 92618

In CANADA Brother International Corporation (Canada), Ltd.

- Marketing Dept.

1, rue Hôtel de Ville

Dollard-des-Ormeaux, PQ, Canada H9B 3H6

BBS

For downloading drivers from our Bulletin Board Service, call:

In USA 1-888-298-3616

In CANADA 1-514-685-2040

Please log on to our BBS with your first name, last name and a four digit number for your

password. Our BBS supports modem speeds up to 14,400, 8 bits no parity, 1 stop bit.

Fax-Back System

Brother Customer Service has installed an easy to use Fax-Back System so you can get

instant answers to common technical questions and product information for all Brother

products. This is available 24 hours a day, 7 days a week. You can use the system to send

the information to any fax machine, not just the one you are calling from.

Please call 1-800-521-2846 (U.S.A) or 1-800-681-9838 (Canada) and follow the voice

prompts to receive faxed instructions on how to use the system and your index of Fax-Back

subjects.

DEALERS/SERVICE CENTERS (USA only)

For the name of an authorized dealer or service center, call 1-800-284-4357.

SERVICE CENTERS (Canada only)

For service center addresses in Canada, call 1-800-853-6660

INTERNET ADDRESS

For technical questions and downloading drivers: http://www.brother.com

CHAPTER 1 ABOUT THIS MACHINE

1-1

CHAPTER 1

ABOUT THIS PRINTER

Make Sure All the Items Are in the Carton

Carton Contents

When you unpack the printer, check to see that you have all of the following

items:

Fig. 1-1 Printer Carton Contents

Carton Contents may differ from one country to another.

Paper cassette CD-ROM

Documents

AC power cord

Drum unit assembly (with

toner cartridge included)

Printer

Document support

extension

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