Brother MFC-8480DN User manual

Start Here MFC-8480DN

Quick Setup Guide

USA/CAN Version 0

Before you can use the machine, read this Quick Setup Guide for the correct setup and installation.

To view the Quick Setup Guide in other languages, please visit http://solutions.brother.com/.

Unpack the machine and check the components

WARNING

Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, please keep

these bags away from babies and children.

IMPORTANT

DO NOT connect the interface cable yet.

Drum Unit Assembly

(including Standard

Toner Cartridge)

AC Power Cord Quick Setup Guide

User’s Guide CD-ROMS

(Windows®)

(Macintosh®)

Accessory Order

Form

Product Registration

Sheet

(USA only)

Telephone Line Cord

Note

• The components included in the box may differ depending on your country.

• Save all packing materials and the box in case for any reason you must ship your machine.

• The interface cable is not a standard accessory. Buy the appropriate interface cable for the interface you

want to use (USB, Parallel or Network).

USB cable

• Please make sure you use a USB 2.0 cable (Type A/B) that is no longer than 6 feet (2 meters).

• DO NOT connect the interface cable at this time. Connecting the interface cable is done during MFL-Pro

installation process.

• When you use a USB cable, make sure you connect it to the USB port of your computer and not to a USB

port on a keyboard or non-powered USB hub.

Parallel cable

DO NOT use a parallel interface cable that is longer than 6 feet (2 meters). Use a shielded interface cable that

is IEEE 1284-compliant.

Network cable

Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet

Network.

Symbols used in this guide

CAUTION

When you move the machine, grasp the side handholds that are under the scanner. DO NOT carry the machine

by holding it at the bottom.

WARNINGS tell you what to do to prevent possible personal injury.

CAUTIONS specify procedures you must follow or avoid to prevent possible

minor injuries.

IMPORTANT describe procedures you must follow or avoid to prevent possible

machine problems or machine damage, or damage to other objects.

Electrical Hazard icons alert you to a possible electrical shock.

Hot Surface icons warn you not to touch machine parts that are hot.

Note Notes tell you how you should respond to a situation that may arise or give tips

about how the current operation works with other features.

User’s Guide

Software User’s Guide

Network User’s Guide

Indicates reference to the printed User’s Guide, the Software User’s Guide or

the Network User’s Guide. The Software User’s Guide and Network User’s

Guide are located on the supplied CD-ROM.

Note

Keep a minimum gap around the machine as shown in the illustration.

WARNING

CAUTION

IMPORTANT

11.8 in. (300 mm)

19.68 in.

(500 mm)

7.87 in.

(200 mm)

5.12 in.

(130 mm)

Install the drum unit and

toner cartridge assembly

aRemove the protective tape and film covering

the scanner glass.

bPress the front cover release button and open

the front cover a.

cUnpack the drum unit and toner cartridge

assembly.

dGently shake it from side to side several times

to distribute the toner evenly inside the

assembly.

ePut the drum unit assembly into the machine

until it clicks into place.

fClose the front cover of the machine.

IMPORTANT

DO NOT connect the interface cable yet.

Load paper in the paper

tray

aPull the paper tray completely out of the

machine.

bWhile pressing the blue paper-guide release

lever a, slide the paper guides to fit the paper

size you are loading in the tray. Make sure that

the guides are firmly in the slots.

cFan the stack of paper well to avoid paper jams

and misfeeds.

dPut paper in the tray, and make sure that the

paper is below the maximum paper mark a.

The side to be printed on must be face down.

ePut the paper tray firmly back in the machine.

Make sure that it is completely inserted into the

machine.

fUnfold the support flap ato prevent paper

from sliding off the face-down output tray.

Note

For Legal or Folio size paper, press the release

button ain the bottom of the paper tray and then

pull out the back of the paper tray.

(Legal or Folio size paper are not available in

some regions.)

IMPORTANT

Make sure the paper guides touch the sides of

the paper so it will feed properly.

Release the scanner lock

aPush the lever ain the direction shown to

unlock the scanner.

(The gray scanner lock lever is located at the

back left side, under the document cover b.)

Connect the power cord

and telephone line

aMake sure that the machine power switch is off.

Connect the AC power cord to the machine.

bPlug the AC power cord into an AC outlet. Turn

the power switch on.

cConnect the telephone line cord. Connect one

end of the telephone line cord to the jack on the

machine marked LINE and the other end to a

modular wall jack.

WARNING

The machine must be grounded using a

3-prong plug.

Since the machine is grounded through the

power outlet, you can protect yourself from

potentially hazardous electrical conditions on

the telephone network by keeping the power

cord connected to your machine when you

connect it to a telephone line. Similarly, you

can protect yourself when you want to move

your machine by disconnecting the telephone

line first and then the power cord.

IMPORTANT

DO NOT connect the interface cable yet.

Note

If Scanner Locked appears on the LCD,

immediately release the scanner lock and press

Stop/Exit. (See Release the scanner

lock on page 5.)

IMPORTANT

The telephone line cord MUST be connected

to the jack on the machine marked LINE.

Choose your language

(If needed)

aPress Menu.

bPress 0.

cPress 0.

dPress or to choose your language.

Press OK.

ePress Stop/Exit.

Note

If you are sharing one telephone line with an

external telephone, connect it as shown below.

Before you connect the external telephone,

remove the protective cap afrom the EXT. jack

on the machine.

1Extension telephone

2External telephone

Note

If you are sharing one telephone line with an

external telephone answering machine, connect it

as shown below.

Before you connect the external telephone

answering machine, remove the protective cap a

from the EXT. jack on the machine.

Set the receive mode to External TAD if

you have an external answering machine.

See Choose the correct Receive

Mode on page 7. For additional details, see

Connecting an external TAD (telephone

answering device) in Chapter 7 of the User’s

Guide.

Choose the correct Receive Mode

The correct Receive Mode is determined by the external devices and telephone subscriber services (Voice Mail,

Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.

aPress Menu.

bPress 0.

cPress 1.

dPress or to choose the receive mode.

Press OK.

ePress Stop/Exit.

Will you be using a Distinctive Ring number for receiving faxes?

Brother uses the term “Distinctive Ring” but telephone companies may have other names for this service such

as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Call, and Smart Ring. See Distinctive

Ring in Chapter 7 of the User’s Guide for instruction on setting up your machine using this feature.

Will you be using Voice Mail on the same telephone line as your Brother machine?

If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that

Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail

in Chapter 7 of the User’s Guide for instructions on setting up your machine using this service.

Will you be using a Telephone Answering Device on the same telephone line as your Brother machine?

Your external telephone answering device (TAD) will automatically answer every call. Voice messages are

stored on the external TAD and fax messages are printed. Choose External TAD as your receive mode. See

the instructions below.

Will you be using your Brother machine on a dedicated fax line?

Your machine automatically answers every call as a fax. Choose Fax Only as your receive mode. See the

instructions below.

Will you be using your Brother machine on the same line as your telephone?

Do you want to receive voice calls and faxes automatically?

The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the same line.

Choose Fax/Tel as your receive mode. See the instructions below.

Important Note: You cannot receive voice messages on either Voice Mail or an answering machine when

choosing the Fax/Tel mode.

Do you expect to receive very few faxes?

Choose Manual as your receive mode. You control the phone line and must answer every call yourself. See

the instructions below.

For details, see Using receive modes in Chapter 6 of the User’s Guide.

Set the LCD contrast

(If needed)

If you are having difficulty reading the LCD, try

changing the contrast setting.

aPress Menu.

bPress 1.

cPress 7.

dPress to increase the contrast.

—OR—

Press to decrease the contrast.

Press OK.

ePress Stop/Exit.

Set the date and time

The machine displays the time, and if you set up the

station ID the date and time will be added to each fax

you send.

aPress Menu.

bPress 0.

cPress 2.

dEnter the last two digits of the year on the dial

pad, and then press OK.

02.Date&Time

Year:2009

Enter & OK Key

(e.g. Enter 0, 9for 2009.)

eEnter the two digits for the month on the dial

pad, and then press OK.

02.Date&Time

XX/XX/2009

Month:03

Enter & OK Key

(e.g. Enter 0, 3for March.)

fEnter the two digits for the day on the dial pad,

and then press OK.

02.Date&Time

03/XX/2009

Day:25

Enter & OK Key

(e.g. Enter 2, 5.)

gEnter the time in 24-hour format on the dial

pad, and then press OK.

02.Date&Time

03/25/2009

Time:15:25

Enter & OK Key

(e.g. Enter 15, 25for 3:25 P.M.)

hPress Stop/Exit.

Set your Station ID

You should store your name and fax number to be

printed on all fax pages that you send.

aPress Menu.

bPress 0.

cPress 3.

dEnter your fax number (up to 20 digits) on the

dial pad, and then press OK.

03.Station ID

Fax:_

Enter & OK Key

eEnter your telephone number (up to 20 digits)

on the dial pad, and then press OK. (If your

telephone number and fax number are the

same, enter the same number again.)

03.Station ID

Fax:XXXXXXXXXXX

Tel:_

Enter & OK Key

fUse the dial pad to enter your name (up to 20

characters), and then press OK.

03.Station ID

Fax:XXXXXXXXXXX

Tel:XXXXXXXXXXX

Name:_

Enter & OK Key

gPress Stop/Exit.

Fax Transmission Report

Your Brother machine is equipped with a

Transmission Verification Report that can be used as

confirmation that you sent a fax. This report lists the

name or fax number of the receiving party, the date,

time, and duration of the transmission, the number of

pages transmitted, and whether or not the

transmission was successful. If you want to use the

Fax Transmission Report feature see Chapter 11

Printing Reports in the User’s Guide.

Set tone or pulse dialing

mode (Canada only)

Your machine comes set for Tone dialing service. If

you have Pulse dialing service (rotary), you need to

change the dialing mode.

aPress Menu.

bPress 0.

cPress 4.

dPress or to choose Pulse (or

Tone).

Press OK.

ePress Stop/Exit.

Note

• See the following chart for entering your name.

• If you need to enter a character that is on the

same key as the last character, press to

move the cursor to the right.

• If you entered a letter incorrectly and want to

change it, press or to move the

cursor to the incorrect character, press

Clear/Back.

Press

key

One

time

Two

times

Three

times

Four

times

Five

times

2ABC2A

3DEF 3D

4GH I 4G

5JKL5J

6MNO 6M

7PQRS 7

8TUV8T

9WX Y Z 9

For more details, see Entering Text in the

User’s Guide.

Note

If you make a mistake and want to start again,

press Stop/Exit and go back to step a.

(USA only) The Telephone Consumer Protection

Act of 1991 makes it unlawful for any person to

use a computer or electronic device to send any

message via a telephone fax machine unless

such messages clearly contain, in a margin at the

top or bottom of each transmitted page, or on the

first page of the transmission, the date and time it

is sent and an identification of the business or

other entity or other individual sending the

message and the telephone number of the

sending machines or such business, other entity

or individual. To program this information into

your machine, see Set the date and

time on page 8 and Set your Station

ID on page 8.

Dial Prefix

The dial prefix setting will automatically dial a

predefined number before every fax number you dial.

For example: If your phone system requires a 9 to dial

an outside number this setting will automatically dial 9

for every fax you send.

aPress Menu.

bPress 0.

cPress 5(For Canada, press 6).

dEnter the prefix number (up to 5 digits) on the

dial pad, and then press OK.

ePress Stop/Exit.

Automatic Daylight

Savings Time

You can set the machine to change automatically for

daylight savings time. It will reset itself forward one

hour in the Spring and backward one hour in the Fall.

aPress Menu.

bPress 1.

cPress 4.

dPress or to choose On (or Off).

Press OK.

ePress Stop/Exit.

Send in the Product

Registration and Test

Sheet (USA only)

You can also register your product online using the

On-Line Registration link from the installation

CD-ROM or visit

http://www.brother.com/registration/.

aFill out the Product Registration and Test

Sheet.

bPut the sheet face up in the ADF (Automatic

Document Feeder) or face down on the

scanner glass.

cMake sure (Fax) is illuminated in Blue.

dEnter the toll-free fax number: 1-877-268-9575.

ePress Start.

Note

• You can use the number 0 to 9, #,

and !.

(Press Hook to display “!”.)

You cannot use ! with any other numbers or

characters.

If your telephone system requires a timed

break recall (hookflash), press Hook to enter

the break.

• If the pulse dialing mode is on, # and

are not

available to use. (Canada only)

Note

You will receive a confirmation fax of your Product

Registration.

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