Brother MFC-790CW User manual

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Quick Setup Guide

USA/CAN Version 0

MFC-790CW

MFC-990CW

Before you can use the machine, read this Quick Setup Guide for the correct setup and installation.

Unpack the machine and check the components

WARNING

Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, please keep

these bags away from babies and children.

Illustrations in this Quick Setup Guide are based on MFC-790CW.

aRemove the protective tape and film covering the scanner glass.

bRemove the green protective packing aby lifting the front of the

machine and then pulling down on the packing part.

Remove the plastic bag

containing the ink cartridges from on top of

the paper tray.

dMake sure you have all components.

WARNING Warnings tell you what to do to prevent possible personal injury.

Important

DO NOT connect the USB cable yet (if you are using a USB

cable).

Starter Ink Cartridges

[x4]

Black

Yellow

Cyan

Magenta

Quick Setup Guide

User’s Guide CD-ROM

Accessory Order Form

Test Sheet (USA only) Telephone Line Cord

Telephone Handset

(MFC-790CW only)

Side Cover

(MFC-790CW only)

Cordless Handset

(MFC-990CW only)

Battery and Battery Cover

(MFC-990CW only)

User’s Guide for Cordless Handset

(MFC-990CW only)

Connect the handset

(MFC-790CW only)

aConnect the curled handset cord to the

handset.

Load plain Letter/A4

paper

aPull the paper tray acompletely out of the

machine.

bOpen the paper tray cover a.

cWith both hands, gently press and slide the

paper side guides aand then the paper length

guide bto fit the paper size.

Make sure that the triangular marks con the

paper side guides aand paper length guide b

line up with the mark for the paper size you are

using.

Note

• The components included in the box may differ

depending on your country.

• Save all packing materials and the box in case

for any reason you must ship your machine.

• You need to purchase the correct interface

cable for the interface you want to use (for USB

or network connection).

USB cable

Please make sure you use a USB 2.0 cable (Type

A/B) that is no more than 6 feet (2 meters) long.

Network cable

Use a straight-through Category5 (or greater)

twisted-pair cable for 10BASE-T or 100BASE-TX

Fast Ethernet Network.

Note

MFC-990CW only

Make sure you remove the battery, battery cover

and cordless handset from the carton and from

their individual packaging. Save them for when

you Install the battery on page 13.

dFan the stack of paper well to avoid paper jams

and misfeeds.

eGently put the paper into the paper tray print

side down and top edge first. Check that the

paper is flat in the tray.

fGently adjust the paper side guides to the

paper with both hands. Make sure that the

paper side guides touch the edges of the

paper.

gClose the paper tray cover a.

hSlowly push the paper tray completely into the

machine.

iWhile holding the paper tray in place, pull out

the paper support auntil it clicks, and then

unfold the paper support flap b.

Important

Do not push the paper in too far.

Note

When you use Legal size paper, press and hold

the universal guide release button aas you slide

out the front of the paper tray.

Connect the power cord

and telephone line

aConnect the power cord.

bConnect the telephone line cord. Connect one

end of the telephone line cord to the jack on the

machine marked LINE and the other end to a

modular wall jack.

Important

DO NOT connect the USB cable yet (if you are

using a USB cable).

Important

The telephone line cord MUST be connected

to the jack on the machine marked LINE.

Note

If you are sharing one telephone line with an

external telephone, connect it as shown below.

Before you connect the external telephone,

remove the protective cap afrom the EXT. jack

on the machine.

1Extension telephone

2External telephone

Note

If you are sharing one telephone line with an

external telephone answering machine, connect it

as shown below.

Before you connect the external telephone

answering machine, remove the protective cap a

from the EXT. jack on the machine.

Set the receive mode to

Manual

if you have

an external answering machine. See Choose

the correct Receive Mode on page 8. For

additional details, see Connecting an external

TAD (telephone answering device) in Chapter

7 of the User’s Guide.

Install the ink cartridges

WARNING

If ink gets in your eyes, wash them out with

water at once, and if irritation occurs consult a

doctor.

aMake sure that the power is turned on.

The LCD shows:

bOpen the ink cartridge cover a.

cRemove the green protective part a.

dUnpack the ink cartridge.

eTurn the green knob on the protective yellow

cap clockwise to release the vacuum seal, then

remove the cap a.

fTake care to match the color of the lever a

with the cartridge color b, as shown in the

diagram below.

gInstall each ink cartridge in the direction of the

arrow on the label.

Note

Do not throw away the green protective part.

You will need it if you transport the machine.

No Cartridge

Install Ink

Black

Cyan

Yellow

Magenta

Gently push the ink cartridge until it clicks. After

all the ink cartridges are installed close the ink

cartridge cover.

Note

The machine will prepare the ink tube system for

printing. This process will take approximately four

minutes. Do not turn off the machine.

Important

• DO NOT take out ink cartridges if you do not

need to replace them. If you do so, it may

reduce the ink quantity and the machine will

not know the quantity of ink left in the

cartridge.

• DO NOT shake the ink cartridges. If ink

stains your skin or clothing, wash with soap

or detergent at once.

• DO NOT repeatedly insert and remove the

cartridges. If you do so, ink may seep out of

the cartridge.

• If you mix the colors by installing an ink

cartridge in the wrong position, clean the

print head several times after correcting the

cartridge installation. (See Cleaning the

print head in Appendix B of the User’s

Guide.)

• Once you open an ink cartridge, install it in

the machine and use it up within six months

of installation. Use unopened ink cartridges

by the expiration date written on the

cartridge package.

• DO NOT dismantle or tamper with the ink

cartridge, this can cause the ink to leak out

of the cartridge.

• Brother strongly recommends that you do

not refill the ink cartridges provided with

your machine. We also strongly recommend

that you continue to use only Genuine

Brother Brand replacement ink cartridges.

Using or attempting to use potentially

incompatible inks and/or cartridges in your

machine may cause damage to the machine

itself and/or it may result in unsatisfactory

print quality. Our warranty coverage does

not apply to any problem that was caused by

the use of unauthorized third party ink

and/or cartridges. To protect your

investment and guarantee your print quality

please continue to replace consumed ink

cartridges with only Genuine Brother

Branded Supplies.

Check the print quality

aWhen the preparation process has finished, the

LCD shows this message

Press Color Start.

bCheck the quality of the four color blocks aon

the sheet. (black/yellow/cyan/magenta)

cIf all lines are clear and visible, press Yes to

finish the quality check.

If you can see missing short lines, press No and

go to d.

dThe LCD asks you if the print quality is OK for

black and color. Press Yes or No.

After pressing Yes or No for both black and

color, the LCD shows:

ePress Color Start, the machine will then start

cleaning the colors.

fAfter cleaning is finished, press Color Start.

The machine starts printing the Print Quality

Check Sheet again. Go back to b.

Choose your language

(If needed)

aPress MENU.

bPress aor bto display Initial Setup.

cPress Initial Setup.

dPress aor bto display Local Language.

ePress Local Language.

fPress your language.

gPress Stop/Exit.

Poor

Set Paper and Press Start

Black OK?

Yes No

Start Cleaning?

Press Start

Choose the correct Receive Mode

The correct Receive Mode is determined by the external devices and telephone subscriber services (Voice Mail,

Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.

aPress MENU.

bPress aor bto display Initial Setup.

cPress Initial Setup.

dPress Receive Mode.

ePress Fax Only, Fax/Tel or Manual.

fPress Stop/Exit.

Will you be using a Distinctive Ring number for receiving faxes?

Brother uses the term "Distinctive Ring" but telephone companies may have other names for this service such

as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Call, and Smart Ring. See Distinctive

Ring in Chapter 7 of the User's Guide for instruction on setting up your machine using this feature.

Will you be using Voicemail on the same telephone line as your Brother machine?

If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that

Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail

in Chapter 7 of the User's Guide for instructions on setting up your machine using this service.

Will you be using the Built in Message Center?

Your Brother machine has a built-in digital Message Center that allows you to store incoming voice or fax

messages. See the next step "Setting up the Message Center".

Will you be using a Telephone Answering Device on the same telephone line as your Brother machine?

Your external telephone answering device (TAD) will automatically answer every call. Voice messages are stored on

the external TAD and fax messages are printed. Choose

Manual

as your receive mode. See the instructions below.

Will you be using your Brother machine on a dedicated fax line?

Your machine automatically answers every call as a fax. Choose Fax Only as your receive mode. See the

instructions below.

Will you be using your Brother machine on the same line as your telephone?

Do you want to receive voice calls and faxes automatically?

The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the same

line. Choose Fax/Tel as your receive mode. See the instructions below.

Important Note: You cannot receive voice messages on either Voice Mail or an answering machine

when choosing the Fax/Tel mode.

Do you expect to receive very few faxes?

Choose Manual as your receive mode. You control the phone line and must answer every call yourself.

See the instructions below.

For details, see Using receive modes in Chapter 6 of the User's Guide.

Setting up the Message

Center

You must record an outgoing message in order to use

the Message Center mode.

aRecord the Message Center outgoing

message (Msg Ctr OGM).

bActivate Message Center mode.

Press . The button will light when the mode

is active.

Set the LCD contrast

(If needed)

If you are having difficulty reading the LCD, try

changing the contrast setting.

aPress MENU.

bPress aor bto display General Setup.

cPress General Setup.

dPress aor bto display LCD Settings.

ePress LCD Settings.

fPress LCD Contrast.

gPress Light, Med or Dark.

hPress Stop/Exit.

See Outgoing message (OGM) in Chapter 9

of the User’s Guide.

If the Message Center Mode is on, it

overrides your Receive Mode setting. The

built-in digital Message Center answers

voice calls. If the call is a fax, you can

receive a fax automatically. For details, see

Message Center in Chapter 9 of the User’s

Guide.

Note

You can also adjust the angle of the display by

lifting it.

Set the date and time

The machine displays the time, and if you set up the

station ID the date and time will be added to each fax

you send.

aPress MENU.

bPress aor bto display Initial Setup.

cPress Initial Setup.

dPress Date&Time.

eEnter the last two digits of the year on the

Touchscreen, and then press OK.

(e.g. Enter 08for 2008.)

fEnter the two digits for the month on the

Touchscreen, and then press OK.

(e.g. Enter 03for March.)

gEnter the two digits for the day on the

Touchscreen, and then press OK.

(e.g. Enter 01for the first day of the month.)

hEnter the time in 24-hour format on the

Touchscreen, and then press OK.

(e.g. Enter 15, 25for 3:25 P.M.)

iPress Stop/Exit.

Year:2008

Year :20 08

Date&Time

Da te& Time

Month:03

Mo nth :03

Date&Time

Da te& Time

Day:01

Da y:0 1

Date&Time

Da te& Time

Time:15:25

Ti m e:1 5:2 5

Date&Time

Da te& Time

To confirm the current date and time, print

out the User Settings report. (See Printing

Reports in Chapter 10 of the User's Guide.)

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