Brother MFC-9320CW User manual

Start Here MFC-9320CW

Quick Setup Guide

UK/IRE Version A

Before using the machine, please read this Quick Setup Guide for the correct setup and installation.

To view the Quick Setup Guide in other languages, please visit http://solutions.brother.com/.

Unpack the machine and check the components

WARNING WARNING indicates a potentially hazardous situation which, if not avoided, could result in

death or serious injuries.

IMPORTANT IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in

damage to property or loss of product functionality.

Note Notes tell you how you should respond to a situation that may arise or give tips about how the

operation works with other features.

User's Guide

Network User's

Guide

Indicates reference to the User's Guide or Network User's Guide which is on the CD-ROM we

have supplied.

User’s Guide Telephone Line Cord

CD-ROM

(Windows®)

(Macintosh) Quick Setup Guide AC Power Cord

Waste Toner Box

(pre-installed)

Belt Unit

(pre-installed)

Drum Unit and Starter Toner Cartridge

Assemblies

(Black, Cyan, Magenta and Yellow)

WARNING

• Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, please keep

these bags away from babies and children.

• This machine is heavy and weighs approximately 22.9 kg. (50.5 lb). To prevent injuries use at least two

people to lift the machine. Be careful not to pinch your fingers when you put the machine back down.

Note

Keep a minimum gap around the machine as shown in the illustration.

400 mm

100 mm 100 mm 120 mm

Note

• The components included in the box may differ depending on your country.

• Save all packing materials and the box in case for any reason you must ship your machine.

• The interface cable is not a standard accessory. Buy the appropriate interface cable for the interface you

want to use (USB or Network).

USB cable

• Please make sure you use a USB 2.0 cable (Type A/B) that is no longer than 2 metres.

• DO NOT connect the interface cable at this time. Connecting the interface cable is done during MFL-Pro

installation process.

• When you use a USB cable, make sure you connect it to the USB port of your computer and not to a USB

port on a keyboard or non-powered USB hub.

Network cable

Use a straight-through Category 5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet

Network.

Remove the packing

material from the

machine

aRemove the packing tape from the outside of

the machine.

bOpen the top cover by lifting up on the

handle a.

cRemove the packing material from the inside of

the machine.

Install the drum unit and

toner cartridge

assemblies

aUnpack the four drum unit and toner cartridge

assemblies and gently shake each of them

from side to side several times to distribute the

toner evenly inside the assembly.

bRemove the protective cover by pulling on the

tab as shown in the illustration.

IMPORTANT

• Save all packing material and the carton in

case you have to ship your machine.

• DO NOT plug in the AC power cord yet.

Note

Do not touch the surface of the packing film. It

may contain toner powder which can stain your

skin and clothing.

IMPORTANT

To avoid print quality

problems, DO NOT touch the

surface of the drum unit.

cSlide all four of the drum unit and toner

cartridge assemblies into the machine as

shown in the illustration. Make sure that you

match the toner cartridge colour to the same

colour label on the machine.

dClose the top cover of the machine.

Load paper in the paper

tray

aPull the paper tray completely out of the

machine.

bWhile pressing the green paper-guide release

lever a, slide the paper guides to fit the paper

size you are loading in the tray. Make sure that

the guides are firmly in the slots.

cFan the stack of paper well to avoid paper jams

and misfeeds.

C - Cyan Y - Yellow

M - Magenta K - Black

dPut paper in the tray, and make sure that the

paper is below the maximum paper mark a.

The side to be printed on must be face down.

ePut the paper tray firmly back in the machine.

Make sure that it is completely inserted into the

machine.

fUnfold the support flap ato prevent paper

from sliding off the face-down output tray.

Connect the power cord

and telephone line

aMake sure that the machine’s power switch is

off. Connect the AC power cord to the machine.

bPlug the AC power cord into an AC outlet. Turn

the power switch on.

IMPORTANT

Make sure the paper guides touch the sides of

the paper so it will feed correctly.

IMPORTANT

DO NOT connect the interface cable yet.

cConnect the telephone line cord. Connect one

end of the telephone line cord to the socket on

the machine marked LINE and the other end to

a telephone wall socket.

WARNING

The machine must be grounded using an

earthed plug.

Since the machine is grounded through the

power outlet, you can protect yourself from

potentially hazardous electrical conditions on

the telephone network by keeping the power

cord connected to your machine when you

connect it to a telephone line. Similarly, you

can protect yourself when you want to move

your machine by disconnecting the telephone

line first and then the power cord.

IMPORTANT

The telephone line cord MUST be connected

to the socket on the machine marked LINE.

Note

If you are sharing one telephone line with an

external telephone, connect it as shown below.

1Extension telephone

2External telephone

Note

If you are sharing one telephone line with an

external telephone answering machine, connect it

as shown below.

Set the receive mode to External TAD if

you have an external answering machine.

See Choose a Receive Mode on page 7. For

additional details, see Connecting an

external TAD in Chapter 7 of the User’s

Guide.

Choose a Receive Mode

There are four possible receive modes: Fax Only,

Fax/Tel, Manual and External TAD.

aPress Menu, 0, 1.

Initial Setup

1.Receive Mode

bPress aor bto choose the receive mode.

Press OK.

cPress Stop/Exit.

Set the LCD contrast

(if needed)

If you are having difficulty reading the LCD, try

changing the contrast setting.

aPress Menu, 1, 6.

General Setup

6.LCD Contrast

bPress ato increase the contrast.

—OR—

Press bto decrease the contrast.

Press OK.

cPress Stop/Exit.

For more details, see Receiving a fax in

Chapter 6 of the User’s Guide.

Do you want to use the telephone features of your

machine (if available) or an external telephone or

external telephone answering device connected on the

same line as the machine?

Your machine

automatically answers

every call as a fax.

Your machine controls

the line and

automatically answers

every call. If the call is

not a fax, the phone will

ring for you to pick up

the call.

Your external telephone

answering device (TAD)

automatically answers

every call. Voice

messages are stored

on the external TAD.

Fax messages are

automatically printed.

You control the phone

line and must answer

every call yourself.

Do you want the machine to

answer fax and telephone calls

automatically?

Manual

Fax Only

Fax/Tel

External TAD

Yes

Are you using the voice message

function of an external telephone

answering device?

Set the date and time

The machine displays the time, and if you set up the

station ID the date and time will be added to each fax

you send.

aPress Menu, 0, 2.

bEnter the last two digits of the year on the dial

pad, and then press OK.

Date&Time

Year:2009

(e.g. Enter 0, 9for 2009.)

cEnter the two digits for the month on the dial

pad, and then press OK.

Date&Time

Month:03

(e.g. Enter 0, 3for March.)

dEnter the two digits for the day on the dial pad,

and then press OK.

Date&Time

Day:25

(e.g. Enter 2, 5.)

eEnter the time in 24-hour format on the dial

pad, and then press OK.

Date&Time

Time:15:25

(e.g. Enter 15, 25for 3:25 P.M.)

fPress Stop/Exit.

Enter personal

information (station ID)

You should store your name and fax number to be

printed on all fax pages that you send.

aPress Menu, 0, 3.

bEnter your fax number (up to 20 digits) on the

dial pad, and then press OK.

Station ID

Fax:

cEnter your telephone number (up to 20 digits)

on the dial pad, and then press OK. If your

telephone number and fax number are the

same, enter the same number again.

Station ID

Tel:

dUse the dial pad to enter your name (up to 20

characters), and then press OK.

Station ID

Name:

ePress Stop/Exit.

Note

• See the following chart for entering your name.

• If you need to enter a character that is on the

same key as the last character, press cto

move the cursor to the right.

• If you entered a letter incorrectly and want to

change it, press dor cto move the cursor to

the incorrect character, press Clear/Back.

Press

key

One

time

Two

times

Three

times

Four

times

Five

times

2ABC2A

3DEF3D

4GH I 4G

5JKL5J

6MNO6M

7PQRS7

8TUV8T

9WX Y Z 9

For more details, see Entering text in the

User’s Guide.

Note

If you make a mistake and want to start again,

press Stop/Exit and go back to step a.

Fax Transmission Report

Your Brother machine is equipped with a

Transmission Verification Report that can be used as

confirmation that you sent a fax. This report lists the

name or fax number of the receiving party, the date,

time, and duration of the transmission, the number of

pages transmitted, and whether or not the

transmission was successful. If you want to use the

Fax Transmission Report feature see Chapter 11

Printing reports in the User’s Guide.

Set tone or pulse dialling

mode

Your machine comes set for Tone dialling service. If

you have Pulse dialling service (rotary), you need to

change the dialling mode.

aPress Menu, 0, 4.

Initial Setup

4.Tone/Pulse

bPress aor bto choose Pulse (or Tone).

Press OK.

cPress Stop/Exit.

Set the telephone line

type

If you are connecting the machine to a line that

features a PABX (PBX) or ISDN to send and receive

faxes, it is also necessary to change the phone line

type accordingly by completing the following steps.

aPress Menu, 0, 6.

Initial Setup

6.Phone Line Set

bPress aor bto choose PBX, ISDN or Normal.

Press OK.

Do one of the following:

If you choose ISDN or Normal, go to step f.

If you choose PBX, go to step c.

cDo one of the following:

If you want to change the current prefix

number, press 1and go to step d.

If you do not want to change the current

prefix number, press 2and go to step f.

dEnter the Prefix number (up to 5 digits) on the

dial pad, and then press OK.

ePress aor bto choose On or Always and

press OK.

fPress Stop/Exit.

Note

The default setting is “!”. When you press Tel/R,

“!” will be displayed on the LCD.

Note

You can use the number 0 to 9, #,

and !. (Press

Tel/R to display “!”.)

You cannot use ! with any other numbers or

characters.

If your telephone system requires a timed break

recall, press Tel/R to enter the break.

Note

• If you choose On, pressing Tel/R (the screen

displays “!”) will let you access an outside line.

• If you choose Always, you can access an

outside line without pressing Tel/R.

Note

PBX and TRANSFER

The machine is initially set to Normal, which lets

the machine connect to a standard PSTN (Public

Switched Telephone Network) line. However,

many offices use a central telephone system or

Private Automatic Branch Exchange (PABX).

Your machine can be connected to most types of

PABX (PBX). The machine’s recall feature

supports timed break recall only (TBR). TBR will

work with most PABX (PBX) systems allowing

you to gain access to an outside line, or transfer

calls to another extension. The feature works

when Tel/R is pressed.

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