Xerox B205 User manual

An interactive

guide to setting up

your Xerox B205

MFP for printing

and scanning.

Get Started

Last updated January 20, 2021

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This package will step you through the setup process

of installing the software and drivers you need to print

and scan, and connect the printer to the network.

You will be asked questions along the way to identify

the appropriate process steps to follow.

After performing the step or to answer the question,

click on the red arrows to proceed onto the next

step. To go back, click on the gray arrow on the

top right of the page.

Follow the hyperlinks to read instructional articles,

watch videos, or obtain file downloads from

support.xerox.com

Before you start!

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Terminology You Need to Know

Network: A system of linked devices that share resources, such as Internet access and printers, connected through a

common wireless (Wi-Fi) or wired (supported by Ethernet cords) network router.

Wi-Fi Direct: This is a feature on your printer/MFP that when enabled, emits a wireless signal that Wi-Fi capable

devices (e.g. phones, computers) can directly connect to for printing. You can connect your device to the printer’s

wireless signal just like you would connect to an Internet router’s Wi-Fi signal.

Computer’s Operating System (OS): This is the software version that your computer is running. Your operating

system determines which print drivers and Xerox applications you will use for printing and scanning.

Utility, or Utility Pack: This is a set of files, software and tools that must be downloaded to your computer to setup

your printer. After being downloaded, the files may need to be installed manually on your PC, or will be automatically

installed with the help of an imbedded “wizard” or executable file. The package contents vary based on your PC’s OS,

but they generally contain drivers for printing, scanning and faxing. They may contain applications that allow you to fax,

scan, or access your printer’s advanced settings from your desktop.

CentreWare Internet Services (CWIS): This is your printer’s web interface where you can manage advanced settings.

You access it by entering your printer’s IP address in your web browser. Your printer must be on the network or have

Wi-Fi direct enabled in order to access CWIS. Next

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Perform the following steps:

1) Unpack the box and locate the installation

poster and USB cord

2) Remove all the internal packaging and tape

3) Plug the printer into an outlet and power on

4) Load the paper

Click here to view a video about unboxing

your printer.

Unpacking and Powering On

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Select the type of device you are setting up

to print from.

If you will be printing from multiple devices, setup to

print from your computer first.

Choose Your Device

Windows Computer

Macintosh Computer

Android or iOS Mobile device

Other

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How do you want to connect the printer to the

Windows computer?

Directly with a USB cord

This method directly connects your

printer to your computer using a USB

cord. Your printer must be located

within the cord’s reach of the

computer. The USB cord was shipped

with your printer.

This method is not recommended if

you plan to print from mobile devices.

Through the network with an

Ethernet cord

This method connects your printer to

your network using a cable. Any

computer or device that is also on the

network can print to it. The Ethernet

cord is not provided.

If you do not have a wireless network

router, you can use Wi-Fi direct to

print from devices that are not on the

network. The networked printer can be

configured to emit a signal that

devices can directly connect to.

Through the network via Wi-Fi

This method wirelessly connects your

printer to your home office network.

Any computer or device that is also on

the network can print to it. You must

have a wireless router and a good Wi-

Fi signal.

You can also enable Wi-Fi direct to

print from devices that are not on the

network. The networked printer can be

configured to emit a signal that

devices can directly connect to.

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Perform these steps from the printer’s control panel.

1. Press the System Information/ Machine Status button.

2. Use the Down arrow and OK button to follow this navigation pathway: Down

arrow, Network, OK > Down arrow, Wi-Fi, OK > Down arrow, Wi-Fi Settings,

OK.

3. “Wizard” will be displayed. Press OK. The Wireless Wizard will search for

wireless networks. When the search is complete, press the Up or Down arrow to

find your network and then press OK.

4. “WPA Key” will be displayed, asking for your Wi-Fi network password. Use the

Up or Down arrow to find the characters and then press OK to select them. After

entering the last character, press OK again. (Note: Password is case sensitive.

Uppercase letters are after the lowercase in the scroll list.)

5. “Apply?” will be displayed. Press OK to save the password.

6. “Connecting” will be displayed for several seconds and then change to

“Connected” if successful.

To view a video about setting up Wi-Fi, click here.

Add the Printer to the Wi-Fi Network

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Add the Printer to the Network

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Connect the printer to the network router with an

Ethernet cord and configure the printer for a

wired connection. (Wi-Fi is on by default and

needs to be turned off.)

Perform these steps from the printer’s control panel.

1. Press the System Information/ Machine Status button

2. Use the Down arrow and OK button to follow this navigation pathway: Network >

Wi-Fi > Wi-Fi ON.

3. Change Wi-Fi ON to Wi-Fi OFF then press OK. Press the back button.

4. Select DHCP to have the router assign a dynamic IP address, then press OK.

5. Press the System Information/ Machine Status button to return home.

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Install and Run the “Windows Print Drivers Utilities”

Install the CD that came with your printer, or

download the “Windows Print Driver

Utilities” from support.xerox.com. Run the

setup.exe to launch the installer wizard.

The program will connect to the printer, add the printer

to the network, install the Easy Printer Manager

software and drivers, and print a test page.

To download the utility for Windows, click here. The file

name is

Xerox_B205_Windows_PrintDriver_Utilities_Signed

To view a video about using the utility, click here.

Back to Start

Run the “Easy Print Manager” application

that was installed with the utility pack on

your computer.

The program enables “pull scan”, and allows you to

manage the scan process from your computer.

To view a video on using Easy Print Manager for

scanning, click here.

Run “Easy Print Manager” for Scanning and Faxing

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