Spectrel Spectel Reserver Application Instruction Manual

Spectel Reserver Application

for Lotus Notes 1.2

Installation and

Administration Guide

Document Number 81100219 Rev C

Spectel, Incorporated, makes no representations or warranties regarding the contents of

this document. Information contained herein is subject to change without notice. The

software described in this document is furnished under a license agreement and may be

used only in accordance with the terms of the agreement. It is against the law to copy the

software on any medium except as specifically allowed in the license agreement. No part

of this manual may be reproduced or transmitted in any form or by any means, electronic

or mechanical, including photocopying, without the express written permission of Spectel,

Incorporated.

Spectel, the Spectel logo, BridgeTalk, Click-2-Conference, Web Portal, IMM, Internet

Meeting Manager,Spectel MultiSite Application, ProtoCall, Reserver, Spectel Reserver for

Microsoft Outlook, Spectel Reserver for Lotus Notes, SRB, 7 Series, Spectel 70, Spectel

700, Spectel 780, and Spectel 7000 are either trademarks or registered trademarks of

mentioned are trademarks are trademarks of their respective owner.

Lotus, Lotus Notes, LotusScript, Notes Mail, NotesSQL, NotesView, 1-2-3, Organizer,

SmartIcons, and SmartSuite are registered trademarks of Lotus Development

Corporation.

Spectel, Incorporated

Document Number 81100219 Rev C

iii

Contents

Preface. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v

New features with this release. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v

Conventions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi

Contacting Spectel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

Chapter 1:

Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Installation requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Installing the components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Installing the server software . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Configuring Domino template and database files . . . . . . . . . . . . . . . 1-5

Configuring the MLKSched.ini file . . . . . . . . . . . . . . . . . . . . . . . 1-7

Installing the client software (centralized method). . . . . . . . . . . . . . . 1-7

Viewing the Reserver Program Files directory . . . . . . . . . . . . . . . . . . . 1-8

Uninstalling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Uninstalling the client software. . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Uninstalling the server software . . . . . . . . . . . . . . . . . . . . . . . . 1-10

Restoring the standard Lotus Notes NTF files. . . . . . . . . . . . . . . . .1-10

Chapter 2:

Configuring the Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Overview of components. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Defining bridge parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Configuring the MLKSched.ini file . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Chapter 3:

Creating and Modifying a Conference Call . . . . . . . . . . . . . . . . . . . . . 3-1

Setting up and scheduling a Conference Call . . . . . . . . . . . . . . . . . . . 3-2

Selecting the basic requirements . . . . . . . . . . . . . . . . . . . . . . . 3-2

Selecting a repeating conference . . . . . . . . . . . . . . . . . . . . . . . 3-4

Sending an invitation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Creating a Conference Call . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

iv Reserver for Lotus Notes 1.2 Installation and Administration Guide

Using Calendar options . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-13

Modifying Conference Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Modifying a one-time Conference Call. . . . . . . . . . . . . . . . . . . . . 3-13

Modifying a series of Conference Calls . . . . . . . . . . . . . . . . . . . . 3-13

Modifying a conference in progress . . . . . . . . . . . . . . . . . . . . . .3-15

Deleting a scheduled Conference Call. . . . . . . . . . . . . . . . . . . . .3-15

Deleting series Conference Calls . . . . . . . . . . . . . . . . . . . . . . .3-17

Using an On Demand Conference Account . . . . . . . . . . . . . . . . . . . 3-20

Setting On Demand Conference Details. . . . . . . . . . . . . . . . . . . . 3-20

Creating an On Demand Conference . . . . . . . . . . . . . . . . . . . . . 3-21

Data Conference Support . . . . . . . . . . . . . . . . . . . . . . . . . . .3-22

Appendix A: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A- 1

Distributing Client Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-1

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-2

Using the Client Distribution Manager . . . . . . . . . . . . . . . . . . . . . . . A-3

Editing the Administration Execution Control List (ECL). . . . . . . . . . . . A-7

Distributing mail messages . . . . . . . . . . . . . . . . . . . . . . . . . . A-8

Installing the client files . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-9

Uninstalling the client files . . . . . . . . . . . . . . . . . . . . . . . . . . . A-9

Appendix B:

Setting Time Zones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B- 1

Time zone names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-1

Appendix C: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C- 1

Error Mapping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-1

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IX-1

Preface

The Reserver for Lotus Notes 1.2 Installation and Administration Guide provides

information on installing and configuring Reserver for Lotus Notes.

Reserver for Lotus Notes enables you to set up meetings and schedule conference calls

within your Lotus Notes E-mail and calendar applications.

The following is a list of other information you can use with this guide:

• For information on the Spectel 780/Spectel 700 bridges, see the Spectel 700

Administration and Maintenance Guide.

• For instructions on using Reserver for Lotus Notes, see the Reserver for Lotus Notes

online help.

New features with this release

• Support for latest versions of Lotus Notes/ Domino

The latest release of Reserver for Lotus Notes supports versions 5.0.12, 6.0.1 and

6.5.1 of Domino and Notes.

• Authenticate to CRS using the end user’s email address.

Reserver for Lotus Notes authenticates to the CRS using the end user’s email

address in addition to the existing account number or contact name.

• Support for latest versions of the Spectel 700 (version 3.3).

Reserver for Lotus Notes supports the scheduling of conferences with the most recent

production version of the Spectel 700.

• Support for latest version of the CRS

Reserver for Lotus Notes supports the latest CRS release (2.3.11.3).

• Support for DataXChange

Reserver for Lotus Notes supports Data XChange. For more information see “Adding

advanced features” on page 3-9.

• New advanced features.

Reserver for Lotus Notes provides a new list of advanced conference features. These

include:

vi Reserver for Lotus Notes 1.2 Installation and Administration Guide

- Auto Extend Ports

- Auto Extend Duration

- Billing Code Prompt

- Save Options

- Moderator blocked dial out

- Global conferences

- Prompt set selection for the conference.

- System administrators can set a default value for the above settings on an individ-

ual basis.

For more information see, “Adding advanced features” on page 3-9.

• On Demand Conference account.

On Demand Conference functionality is available with the latest release of Reserver

for Lotus Notes. For more information, see “Using an On Demand Conference

Account” on page 3-20.

Conventions

The following table includes conventions that appear in this guide.

Convention Description

Choose To choose a command from the Menu bar.

For example, “Choose File - Exit” means to move the cursor

to “File” in the Menu bar, hold down the left mouse button,

then move the cursor to “Exit,” and finally release the left

mouse button.

Click To select an item by placing the cursor over the named object

and then pressing the left mouse button.

For example, if the manual says “Click OK,” select OK using

the mouse.

Enter To enter text using a keyboard.

For example, if the manual says “enter a filename,” type the

name of a file that you want to use.

vii

Contacting Spectel

You can contact Spectel at:

KEYNAME Text displayed in is a keyname, for example ESC or ENTER.

In certain cases, the guide refers to a combination of keys,

such as CTRL+ENTER. This means that you must

simultaneously press the CTRL and ENTER keys (hold down the

CTRL key, and then press ENTER).

Press To input a specific key or key sequence. (See KEYNAME in this

table.)

Select To highlight, for example, a row in a display or a list item, or

select a check box or a radio button.

Edit entry To modify text displayed in a table.

Corporate

Headquarters Spectel, Incorporated

21 Stillorgan Industrial Park

Co. Dublin, Ireland

Tel: +353 1 207 5600

US Toll Free: 1 877 535 9290

Fax: +353 1 295 3740

Headquarters Spectel, Incorporated

200 Minuteman Road

Andover, MA 01810 USA

Tel: 800 685 8454

Fax: 978 552 6250

Technical

Support US and Canada:

Tel: 800 366 5469

E-mail:

customersuppo[email protected]

Fax: 978 552 6220

International:

Tel: +353 1207 5667

E-mail: [email protected]

Web Site www.spectel.com

Convention Description (Continued)

Installation 1-1

Chapter 1

Installation

This chapter provides information on installing the Reserver for Lotus Notes application.

Topics include:

•Overview

• Installation requirements

• Installing the server software

• Installing the client software (centralized method)

• Uninstalling the server software

• Uninstalling the client software

• Restoring the standard Lotus Notes NTF files

1-2 Reserver for Lotus Notes 1.2 Installation and Administration Guide

Overview

Reserver for Lotus Notes is a client/server application, which displays customized Lotus

Notes forms that users can access to schedule audio and data conferences.

The Reserver for Lotus Notes application is supported by a Lotus Notes database file

(.NSF), which includes forms, fields, folders, views, and other presentation features like

database icons. When you have several databases on a server that you want to

standardize, you can use a Domino template file (.NTF), which is structurally identical to a

database but only includes design elements. The database files (NSFs) inherit the design

elements that are set up in the template.

Spectel provides a modified mail template that you copy from the Program Files directory

to the <Lotus installation drive>\Lotus\Domino\Data folder. Then, you can update all or

selected client database mail files (NSFs) with the Reserver for Lotus Notes NTF template

by running a load convert command. For instructions, see “Converting the standard client

NTF files” on page 1-7.

Here are two important points to consider:

• The original Lotus Notes NSF and NTF files remain intact in the Domino Mail server

directory.

• You can restore the original configuration by entering a single load convert command.

For more information, see “Restoring the standard Lotus Notes NTF files” on page 1-

10.

The following graphic shows an overview of the client/server architecture:

client machine client machine

Spectel 700/ CRS S700/ CRSSpectel 780 Spectel 700/CRS

Domino Mail server

client machine client machine

This manual suits for next models

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