Panasonic KX-T7636 User manual

KX-TDA30 –KX-TDE200/600AL Date: 09.07.2010

OPERATOR

MANUAL

USER

CONTENTS

PLACING A CALL Page 1.

RECEIVING A CALL Page 1.

PLACING A CALL ON HOLD Page 1.

TRANSFERRING A CALL Page 1.

AUTOMATIC CALL BACK Page 2.

PAGING Page 2.

CALL PICKUP Page 2.

CONFERENCE CALLS Page 3.

SETTING MESSAGE WAIT / ANSWERING MESSAGE WAIT Page 3.

SETTING HEADSET / HANDSET OPERATION Page 3.

NIGHT SWITCHING SET/CANCEL. CHECK SYSTEM MODE Page 3.

PROGRAMMING STATION SPEED DIAL Page 4.

ACCESSING STATION SPEED DIALING Page 4.

PROGRAMMING & CLEARING SYSTEM SPEED DIAL NUMBERS Page 5.

PROGRAMMING SYSTEM SPEED DIAL NAMES Page 5.

ACCESSING SYSTEM SPEED DIAL NUMBERS Page 6.

PROGRAMMING EXTENSION NAMES Page 6.

PROGRAMMING HANDSET KEYS Page 7.

CALL FORWARDING / DO NOT DISTURB Page 8.

PROGRAMMING TIME & DATE SETTINGS Page 9.

SETTING CALL WAITING NOTIFICATION Page 10.

OHCA (Off Hook Call Announcement) Page 10.

WHISPER OHCA (Off Hook Call Announcement) Page 10.

OUTGOING MESSAGE CARD (Optional Card Required) Page 11.

VOICE MAIL MESSAGE SETUP Page 11.

BACKGROUND MUSIC/KEYPAD TONES/DISPLAY SETTINGS Page 12.

HOW TO SECTION Page 13.

TROUBLE SHOOTING Page 14.

Page 1

PLACING A CALL

External

Lift the Handset or press Sp-Phone

Dial 0 followed by the phone number.

Internal

Lift the Handset or press Sp-Phone

Dial the extension number

Press the programmed DSS key.

Redial

Lift the handpiece or press Sp-Phone

Press the REDIAL key.

RECEIVING A CALL

If your telephone is ringing

Lift the handset or press Sp-Phone

PLACE CALL ON HOLD

While on a call either internal or external

Press the Hold button once

For exclusive Hold

Press the Hold button twice

Retrieve Call from Hold

Lift the handset

Press the Green flashing line key.

TRANSFERRING A CALL

Transfer Manually

When you are on a call;

Press the Transfer key

Dial the extension number and hang up the phone

Introduce the call and place the handset down. As soon as you hang up the handset

the call is transferred.

Transfer via One-Touch Key

When you are on a call;

Press the DSS key for the person’s extension.

Introduce call and place the handset down. As soon as you hang up the handset the

call is transferred.

Page 2

AUTOMATIC CALL BACK

On dialing an extension you receive a busy tone

Dial 6or Press the C.BCK Soft Button (KX-T7636, KX-T7633, KX-T7630 Only)

Listen for confirmation tone and put the handset down.

Your handset will ring advising that the busy extension is now free

When the handset is picked up it will automatically ring the free extension.

PAGING

Internal via Digital Handsets (all internal groups)

Lift the handset

Dial * 3 3 0 1

Listen for double confirmation tone

Announce page

Hang up to end page by pushing down Hook switch

Replace Handset.

Group

Lift the handset

Dial * 33 (then the group number – 01, 02, 03 ~ 16) (01=Default for all extns)

Announce page

Hang up to end page by pushing down Hook switch

Replace Handset.

External

Paging external will be heard on any external speakers

Lift the handset

Dial * 33

Dial 16

Announce page

Hang up to end page by pushing down Hook switch

Replace Handset.

Internal & External

Paging external will be heard on any external speakers

Lift the handset

Dial * 33

Dial 01 Paging Group number

Announce page

Hang up to end page by pushing down Hook switch

Replace Handset.

CALL PICKUP

Direct Call Pick-up

If a call is ringing on a specific extension

Lift the handset or press Sp-Phone

Dial * 4 1

Dial the Extension Number at which the call is ringing eg 202

Talk to the caller.

Group Pick-up

If a call is ringing on any extension

Lift the handset or press Sp-Phone

Dial * 4 0 (then the group number) (01=Default for all extns)

Talk to the caller.

Page 3

CONFERENCE CALLS

For a three party conference; ( up to eight parties may join a conference )

Dial the first external parties number

When they answer press the Conference button (CONF)

Dial the second external/internal parties number

When they answer press the Conference button (CONF)

This will join all parties together.

Continue until the desired number of parties are connected

SETTING MESSAGE WAIT

This will activate message wait lamp on called extension

Lift the Handset or press Sp-Phone

Dial the extension number

Press the programmed DSS key

If busy or no answer press your Message Wait Button

ANSWERING A MESSAGE WAIT

If handset has message wait lamp illuminated

Lift handset or press SP-Phone

Press Message Wait Button

Extension who left message will ring

Talk to person when they answer call

SETTING HEADSET / HANDSET OPERATION

Press Program

Dial 61

Press Enter

Dial 1= Headset Mode

Dial 0= Handset Mode

Press Store

NIGHT SWITCHING SYSTEM

Manually Set / Cancel

Press SP-Phone

Dial *780

Press 0 (To Set to Day Mode)

Press 1 (To Set to Night Mode)

Press 2 (To Set to Lunch Mode)

Press 3 (To Set to Break Mode)

Press SP-Phone

TO CHECK SYSTEM MODE

Press info Key

Press Once for Exension Number

Press Twice to check Night/Day Mode Status

Display will show system status

Page 4

PROGRAMMING STATION SPEED DIAL NUMBERS & NAMES

To program your 10 personal speed dial numbers & names

Enter PORT PROGRAMMING MODE LCD Display Reads:

1. Press Program Program

2. Dial 10 10 Speed Dial *

3. Press Enter Location No? 

4. Dial Location number of stored station speed

dial number (00-09) 00

5. Dial 0 (for outside line) 00: 0

6. Dial new phone number 00: 082385155

7. Press Store 00: 082385155

Name?

8. USING ALPHA NUMERIC DIAL PAD

a) Press Number corresponding to Alphabet

b) Press Key Once for each letter available in Upper Case

Letter Available options cycle from Upper case to Lower case

Example

To type C in upper case press No 2 key (ABC) Three times

To type O in lower case press No 6 key (MNO) Six times

To type a Space press No 0 key

To type any numeric number press appropriate key Seven times

To type full stop, comma, colon, semi colan, apostrophe press 0 key

and cycle through available options.

To advance to next letter press (right arrow key)

To back space press (left arrow key)

9. Repeat steps (a) & (b) until name is complete

10. Press Store

11. Press Exit

ACCESSING STATION SPEED DIAL NUMBERS

Lift the Handset or press Sp-Phone

Dial ***

Dial the station speed dial position e.g. 03

The number stored in station position 03 will be dialed for you

From KX-T7636, KX-T7633, & KX-T7630 Display Handsets Only

Using Navigator keys scroll to highlight Menu Soft Button, Personal

Directory Menu with arrow 

Press Enter key

Press Enter key again

Using Navigator Key scroll to highlight selected Name

Lift handset or press SP-Phone

ALL USER PROGRAM CHANGES MUST BE MADE FROM OPERATOR EXTENSION

(USUALLY EXTENSION 101)

Page 5

PROGRAMMING SYSTEM SPEED DIAL NUMBERS

(Allocation Numbers 000 – 999)

Enter USER PROGRAMMING MODE LCD Display Reads:

1. Press Program Program No? 

2. Press ** Enter Password

3. Dial 1234 SYS-PGM NO? 

4. Dial 001 001 Speed dial number

5. Press Enter Location No.

6. Enter Location number (001, 002, 003, Etc) Speed dial No. 001

7. Enter 0 Then telephone number 001: 00882385155

8. Press Store

9. Press Hold SYS-PGM NO? 

10. Press Exit

TO CLEAR SPEED DIAL NUMBER

Enter USER PROGRAMMING MODE LCD Display Reads:

1. Press Program Program No? 

2. Press ** Enter Password

3. Dial 1234 SYS-PGM NO? 

4. Dial 001 001 Speed dial number

5. Press SP-Phone Location No.

6. Enter Location number (000, 001, 002, Etc) 001: 00882385155

7. Press Clear Soft Button 001:

9. Press Store 001:

10. Press Hold SYS-PGM NO? 

11. Press Exit

PROGRAMMING SYSTEM SPEED DIAL NAMES

Enter USER PROGRAMMING MODE LCD Display Reads:

1. Press Program Program No? 

2. Press ** Enter Password

3. Dial 1234 SYS-PGM NO? 

4. Dial 002 002 Speed dial Name

5. Press Enter Location No?

6. Enter Location number Speed Dial Name

(001, 002, 003, etc) 001

7. USING ALPHA NUMERIC DIAL PAD

a) Press Number corresponding to Alphabet

b) Press Key Once for each letter available in Upper Case

Letter Available options cycle from Upper case to Lower case

Example

To type C in upper case press No 2 key (ABC) Three times

To type O in lower case press No 6 key (MNO) Six times

To type a Space press No 0 key

To type any numeric number press appropriate key Seven times

To type full stop, comma, colon, semi colan, apostrophe press 0 key

and cycle through available options.

To advance to next letter press (right arrow key)

To back space press (left arrow key)

10. Repeat steps (a) & (b) until name is complete

11. Press Store

12. Press Exit

Page 6

TO ACCESS SYSTEM SPEED DIAL NUMBERS

Lift Handset or press Sp-Phone

Press the Auto Dial button or dial **

Dial the phone number memory position e.g. 025

The number stored at system position 025 will be

dialed for you.

From KX-T7636AL, KX-T7633AL, KX-T7630 Only

Press Menu Soft button

Using Navigator scroll to highlight System Directory

Press Enter

Press first few letters of Name

Press Enter

Using Navigator Key scroll & highlight desired name

Lift handset or press SP-Phone

ALL USER PROGRAM CHANGES MUST BE MADE FROM OPERATOR EXTENSION

(USUALLY EXTENSION 201)

PROGRAMMING EXTENSION NAMES

Enter USER PROGRAMMING MODE LCD Display Reads:

1. Press Program Program No? 

2. Press ** Enter password

3. Dial 1234 SYS-PGM NO? 

4. Dial 004 004 EXT Name

5. Press Enter Ext Name Ext No?

6. Enter Extension Number Ext Name 101: Reception

(Refer Below how to find Extension Number)

7. USING ALPHA NUMERIC DIAL PAD

a) Press Number corresponding to Alphabet

b) Press Key Once for each letter available in Upper Case

Letter Available options cycle from Upper case to Lower case

Example

To type C in upper case press No 2 key (ABC) Three times

To type O in lower case press No 6 key (MNO) Six times

To type a Space press No 0 key

To type any numeric number press appropriate key Seven times

To type full stop, comma, colon, semi colan, apostrophe press 0 key

and cycle through available options.

To advance to next letter press (right arrow key)

To back space press (left arrow key)

8. Repeat steps (a) & (b) until name is complete

9. Press Store

10. Press Exit

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