HP Mfp digital sending software v. 4 User manual

use

hp mfp digital sending

software v.

hp mfp digital sending

software v.

use

Hewlett-Packard Development Company, L.P.

Reproduction, adaptation or translation

without prior written permission is prohibited,

except as allowed under the copyright laws.

The information contained herein is subject

to change without notice.

The only warranties for HP products and

services are set forth in the express warranty

statementsaccompanyingsuchproductsand

services. Nothing herein should be construed

as constituting an additional warranty. HP

shall not be liable for technical or editorial

errors or omissions contained herein.

A user of the Hewlett-Packard software

product associated with this guide is granted

a license to: a) print hard copies of this guide

for PERSONAL, INTERNAL, or COMPANY

use subject to the restriction not to sell, re-

sell or otherwise distribute the hard copies;

and b) place an electronic copy of this guide

on a network server provided access to the

electronic copy is limited to PERSONAL,

INTERNAL users of the Hewlett-Packard

software product associated with this guide.

Edition 3, 12/2007

NOTICE TO U.S. GOVERNMENT

USERS: RESTRICTED RIGHTS

COMMERCIAL COMPUTER SOFTWARE:

“Use, duplication, or disclosure by the

Government is subject to restrictions as set

forth in subparagraph (c) (1) (ii) of the Rights

in Technical Data Clause at DFARS 52.227-

7013.”

Material scanned by this product may be

protected by governmental laws and other

regulations, such as copyright laws. The

customer is solely responsible for complying

with all such laws and regulations.

Trademark credits

Adobe®and Acrobat®are trademarks of

Adobe Systems Incorporated.

Microsoft®, Windows®, and Windows NT®

are U.S. registered trademarks of Microsoft

Corporation.

Pentium®is a U.S. registered trademark of

Intel Corporation.

All other products mentioned herein might be

trademarks of their respective companies.

ENWW Contents iii

Contents

Introduction to digital sending

About this guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

About digital sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Control panel methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Steps for sending

Using the Digital Sending Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

More information

Types of documents created . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

Describe original settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Solving digital sending problems

MFP online Help system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Possible problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

iv ENWW

ENWW About this guide 1

Introduction to digital sending

About this guide

This guide is your reference for using the HP MFP Digital Sending Software v. (DSS v.

which expands digital sending capabilities for an HP Multifunction Peripheral (MFP).

See the user guide that came with your MFP for instructions about the following tasks:

●Using the control panel, scanner glass, and automatic document feeder (ADF)

●Loading print media

●Resolving mechanical problems (such as jams) and other problems that are not related to

digital sending

2Introduction to digital sending ENWW

About digital sending

Digital sending is a single process that you can use to scan a hard-copy document at an MFP

and send it directly to several types of destinations.

●E-mail

Send the document as an attachment to one or more Internet e-mail addresses. Recipients

can print, store, and forward the documents that they receive in this way. They can also open

the documents in various programs and edit them to meet their specific needs.

●Fax

Send the document to one or more fax machines. Recipients receive these documents just

like any other fax.

●Folder

Send the document to one or more shared network folders. Users can select from a list of

pre-defined folders or, if authenticated, can specify a destination from the control panel.

●Secondary e-mail

The DSS administrator sets the name of the control panel key on the MFP. This feature is

identical to the e-mail function, and uses the same fields and address books.

●Workflow

Workflows give MFP users the ability to send additional information along with the scanned

document to a specified network location.

The MFP can scan both black-and-white and color originals. You can place originals either on the

glass or in the ADF. The glass accommodates various sizes and types of media, depending on

the capabilities of the particular MFP that you are using.

ENWW Control panel methods 3

Control panel methods

Different MFP models have different methods for working at the control panel—either a keypad

or a touch screen.

Similarities in both methods

Keypad method Unique characteristics:

●A keypad for typing information, similar to

a standard computer keyboard

●arrow buttons for navigating through

elements on the display

●button for selecting elements and

opening menus

Example:

●HP LaserJet 4100mfp

Touch-screen method Unique characteristics:

●A touch-screen display that you can

touch to select the options that you want

and to navigate through elements on the

display

●A touch-screen keyboard that appears as

needed for typing alphabetic characters

Example:

●HP LaserJet 9000mfp series

Example:

●HP LaserJet 9500mfp series

●START, STOP, and RESET buttons for controlling operation

●Ready, Data, and Attention lights for showing status

●Numeric keypad for typing numbers

4Steps for sending ENWW

Steps for sending

Using the Digital Sending Software

1Place the document on the glass or in the ADF.

2Select the type of destination:

E-mail

Fax

Folder

Secondary e-mail

Workflow

Note The secondary e-mail name on the conrol panel can be changed by the Administrator.

3If prompted, type your user name and password.

For more information, see:

“Authentication” on page 6.

4Type the information that is needed for sending to the specific file destination.

5Optional. Use Settings to change the default settings for the scanned document that you are

creating (for example, change the type of file format that you want).

For more information, see:

“Scan settings” on page 8.

6Optional. Use Describe Original to change the default settings (for example, document

size) for the document that you are sending. If you are sending a double-sided document,

you must describe the original as a two-sided document.

For more information, see:

“Describe original settings” on page 7.

7Press START to begin sending.

8When you are finished, remove the document from the glass or ADF.

E-mail Complete the From:, To:, CC:, BCC:, Subject:, and Message: fields. Your user

name or e-mail address might appear in the From: field. If so, you will not beable

to change it.

Fax Complete the Fax Numbers: field.

Folder Select a folder destination from the list, or type a folder path if you are an

authenticated user.

Secondary

e-mail Complete the From:, To:, CC:, BCC:, Subject:, and Message: fields. Your user

name or e-mail address might appear in the From: field. If so, you cannot change

it.

Workflow Select a workflow destination.

Type the requested information for the document.

Other manuals for mfp digital sending software v. 4

This manual suits for next models

Table of contents

Other HP Software manuals

HP Blade Blade User manual

HP 201723-B21 - HP StorageWorks Modular SAN Array 1000 Hard... Instruction Manual

HP BladeSystem bc2000 - Blade PC User manual

HP 500 G2 Safety guide

HP BladeSystem Dual NC370i - Multifunction Network... Instruction Manual

HP B2355-92068 Instruction Manual

HP StorageWorks SN6000 User manual

HP BladeSystem bc2000 - Blade PC User manual

HP Data Protector A.06.11 User manual

HP NonStop SQL/MP Owner's manual

HP D6030A - NetServer - E50 User manual

HP B6191-90015a User manual

HP StorageWorks MSA 2/8 - SAN Switch User manual

HP C7791C - DesignJet 130 Color Inkjet Printer Configuration guide

HP BL680c - ProLiant - G5 User manual

HP AE370A - Brocade 4Gb SAN Switch 4/12 Service manual

HP StorageWorks MSA 2/8 - SAN Switch User manual

HP BladeSystem Dual NC370i - Multifunction Network... User manual

HP HP NonStop Data Transformation Engine FTP... User manual

HP PROCURVE 2520 User manual

HP BladeSystem bc2000 - Blade PC User manual

HP Rp7410 - Server - 0 MB RAM Service manual

HP StorageWorks MSA 2/8 - SAN Switch User manual

HP StorageWorks 1000 - Modular Smart Array User manual

Popular Software manuals by other brands

COMPRO

COMPRO COMPROFM manual

Muratec

Muratec OFFICEBRIDGE ONLINE user guide

Oracle

Oracle Contact Center Anywhere 8.1 installation guide

Adobe

Adobe 65007312 - Photoshop Lightroom Programmer's guide

Avaya

Avaya NULL One-X for RIM Blackberry user guide

PS Audio

PS Audio PowerPlay Programming manual

Brady

Brady LOCKOUT PRO 3.0 Administrator's guide

Avaya

Avaya Interaction Center user guide

Texas Instruments

Texas Instruments TI-83 Plus Silver Edition Guide book

Novell

Novell GROUPWISE 8 - INTERNET AGENT manual

Oracle

Oracle Application 9i Configuration guide

Acer

Acer RDM user guide

Canon

Canon Vixia HF21 instruction manual

Canon

Canon ZR950 instruction manual

Samsung

Samsung Auto Backup user manual

Polycom

Polycom Vortex EF2201 Application note

Brocade Communications Systems

Brocade Communications Systems Brocade 8/12c user manual

Novell

Novell SP2 - S release note

HP mfp digital sending software v. 4 User manual

Popular Software manuals by other brands