Gestetner 1045 User manual

On-Hook Dial

This is just like using the external tel-

ephone, except you do not have to

pick up the external telephone before

dialing. Just press the {On Hook Dial}

key and dial the number. If you hear

a voice, you can pick up the external

telephone and speak with the other

party.

Limitation

❒This feature is not available in

some countries.

❒On-Hook Dial does not work with

ISDN lines.

❒This feature is not available for the

optional Extra G3 Interface Unit.

APlace your original and select any

scan settings you require.

Reference

⇒Chapter 2, "Setting Originals"

in the Basic Features manual

⇒Chapter 2, "Scan Settings" in

the Basic Features manual

BPress the {

{{

{On Hook Dial}

}}

}key.

You will hear a low tone from the

internal speaker. If you wish to

cancel this operation, press the {On

Hook Dial}key again.

CDial.

The machine immediately dials the

destination. If you make a mistake,

press the {On Hook Dial}or {Clear

Modes}key and return to step B.

DWhen the line is connected and

you hear a high-pitched tone,

press the {

{{

{Start}

}}

}key.

•If you hear a voice, pick up the

external telephone before you

press the {Start}key and notify

the destination that you want to

send a fax message (ask them to

switch to Facsimile mode).

•After transmission, the machine

will return to standby mode.

Transmission Features

Manual Dial

The external telephone or optional Handset is required.

Pick up the handset of the external

telephone and dial. When the line is

connected and you hear a high-

pitched tone, press the {Start}key to

send your fax message. If, on the oth-

er hand, you hear a voice at the other

end, continue your conversation as

you would normally over the tele-

phone.

Limitation

❒Manual Dial does not work with

ISDN lines.

❒This feature is not available for the

optional Extra G3 Interface Unit.

❒The result of the transmission with

manual dial is not mentioned in

the Transmission Result Report

(Immediate Transmission).

❒When the Economy Transmission

mode has just been changed to

night, there is no sounds for a peri-

od of 4 seconds (Max) when you

pick up the handset. You can oper-

ate the machine after hearing a

tone.

APlace your original and select any

scan settings you require.

Reference

⇒Chapter 2, "Setting Originals"

in the Basic Features manual

⇒Chapter 2, "Scan Settings" in

the Basic Features manual

BPick up the external telephone.

You will hear a tone.

CDial.

The machine immediately dials the

destination.

If you make a mistake, replace the

external telephone and try again

from step B.

DWhen the line is connected and

you hear a high-pitched tone,

press the {

{{

{Start}

}}

}key to send your

fax message.

Note

❒If you hear a voice, notify the

destination that you want to

send a fax message (ask them to

switch to Facsimile mode).

EReplace the handset of the exter-

nal telephone.

After transmission, the machine

will return to standby mode.

Changing the Line Type

The optional ISDN Unit or Extra G3 Interface Unit is required.

When the optional ISDN Unit and Ex-

tra G3 Interface Unit are installed,

you can connect to up to a maximum

of 3 lines.

Limitation

❒When sending a fax, you can select

the line type if dialing with the

number keys or Chain Dial.

❒Up to 2 Extra G3 Interface Units

can be installed on this machine.

However, if the machine installs a

ISDN Unit, only one Extra G3 In-

terface Unit is able to install.

Note

❒When you install the optional

ISDN Unit or Extra G3 Interface

Unit, you can specify the line type

home position from "Gen. Set-

tings/Adjust". By default, the ma-

chine is set to "G3 Auto". ⇒P.120

“General Setting/Adjustment”

❖

❖❖

❖G3

G3 is selected after power up or

when the machine is reset. If you

install Extra G3 Interface Unit, you

can select "G3-1", "G3-2" or "G3-3"

depending on the number of the

installed unit.

❖

❖❖

❖G4

ISDN line is selected.

Limitation

❒If you select G4 mode, JBIG

compression is not available.

❖

❖❖

❖Which line is used for G3 transmis-

sions?

ISDN lines can be used for G3 com-

munication as well as G4 commu-

nications. If the machine

connected with an ISDN and ana-

log (PSTN) line, each line can be

available by selecting "G3 Auto".

Select "I-G3" when you use the

ISDN line for a G3 transmission.

Note

❒If you wish to use an analog

(PSTN) line for G3 transmis-

sion, contact your service repre-

sentative.

❒When you use G3 with ISDN,

you can set the sub-address.

Transmission Features

APress [Select Line].

BSelect the line you want to use.

When an optional ISDN Unit is In-

stalled.

When an optional ISDN Unit and

optional Extra G3 Unit are in-

stalled.

When an optional Extra G3 Unit is

installed.

When two optional Extra G3 Units

are installed.

CPress [Exit].

The initial display is shown.

❖

❖❖

❖Auto Identification

This feature is used when G4 is

selected. The machine first tries

a G4 communication and if it

cannot connect because the re-

ceiver is not a G4 terminal, it au-

tomatically switches to G3 and

redials.

Note

❒If the G3 line at the destina-

tion is connected to the ISDN

via a TA (Terminal Adapter)

or a PABX, since the called

number is on ISDN, it is re-

garded as G4 and the Auto

Identification feature may

not automatically switch this

machine to G3.

Sub Transmission Mode

Book Fax

Use to send book originals from the

Exposure glass. Pages are scanned in

the order shown below.

Limitation

❒Depending on the paper sizes

available on the destination ma-

chine, the message may be reduced

when printed at the other end.

Note

❒You can have bound originals

scanned in left page first or right

page first. By default, the machine

scans in the left page first, but you

can change this setting with the

User Parameters. ⇒P.136 “Chang-

ing the User Parameters”(Switch06,

Bit6)

APlace your original on the Expo-

sure glass and select any scan set-

tings you require.

BPress [Sub TX Mode].

The Sub Transmission Mode menu

is shown.

CSelect [Book Fax].

DSelect the size of the original.

Note

❒To cancel this mode, press [Can-

cel]. The Sub Transmission

Mode menu is shown on the

display.

❒If you choose A3, the original

will be sent using Image Rota-

tion Transmission.

ESelect [From first Page]or [From sec-

ond Page].

THYS980E

Exposure glass

Transmission Features

Note

❒Select "From first Page" to send

a book original from the first

page.

❒Select "From second Page" if

you want to send a cover letter

as the first page.

FPress [OK].

The [Book Fax]key is highlighted,

and the selected file name is shown

above.

GPress [OK].

HDial and press the {

{{

{Start}

}}

}key.

2-Sided Transmission

(Double-Sided Transmission)

Use this feature to send 2-sided origi-

nals, the Document Feeder (ADF) is

required.

Limitation

❒The front and back of the scanned

original will be printed in order on

separate sheets at the other end.

The orientation of alternate sheets

may be reversed at the other end. If

you want to print the original with

the same orientation at the other

end, specify the "Original Position"

and "Page Opening Orientation".

❒This feature is only available with

Memory Transmission.

❒This feature is only available using

the Document Feeder (ADF).

Note

❒You can confirm whether both

sides were properly scanned in

with the Stamp feature. ⇒P.65

“Stamp”

APlace your original in the Docu-

ment Feeder (ADF) and select any

scan settings you require.

BPress [Sub TX Mode].

The Sub Transmission Mode menu

is shown.

CSelect [2 Sided Original].

DSpecify original position.

Note

❒Make sure that the specified

“Original Position”matches the

orientation of originals loaded

in the Document Feeder (ADF).

ESpecify page opening orientation

from [Top to Top]or [Top to Bottom].

Sub Transmission Mode

FSpecify the transmission mode

from [2 Sided from 1st Page]or [1 Sid-

ed for 1st Page].

The initial display is shown.

GPress [OK].

The [2 Sided Original]key is high-

lighted, and "Original position"

and "Page Opening Orientation"

are shown above.

HDial and press the {

{{

{Start}

}}

}key.

Standard Message Stamp

Use this feature to stamp a standard

message at the top of the first original

sent.

There are four types of standard mes-

sages: "Confidential", "Urgent",

"Please phone" and "Copy to corres.

section"

You can also program other messages.

Note

❒While this feature is in use, the sec-

ond and third lines of the "Label

Insertion" are not printed.

❒

When there is an image around the

area where the standard message is

to be stamped, that image is deleted.

❒To program a standard message,

use the "Program/Change/Delete

Standard Message" function. ⇒

P.111 “Programing Standard Mes-

sages”, P.112 “Deleting Standard

Messages”

APlace your originals and select

any scan settings you require.

BPress [Sub TX Mode].

The Sub Transmission Mode menu

is shown.

CSelect [Std. Message].

DSelect the standard message to be

stamped.

Note

❒Programed standard messages

are shown in the keys. If there

are none programed, the mes-

sage "pNot Programed" is

shown.

❒The machine cannot stamp mul-

tiple standard messages.

Transmission Features

EPress [OK].

The "Std Message" is highlighted,

and the selected standard message

is shown above.

FPress [OK].

GDial and press the {

{{

{Start}

}}

}key.

Sending an Auto Document

If you often have to send a particular

page to people (for example a map, a

standard attachment or a set of in-

structions), store that page in the

memory as an Auto Document. This

saves rescanning the document every

time you want to send it.

You can fax an Auto Document by it-

self, or attach it to a normal fax mes-

sage.

Preparation

You need to program an Auto Doc-

ument. ⇒P.113 “Storing an Auto

Document”

Important

❒Whenever you store or change an

Auto Document, we recommend

that you print the Auto Document

list for reference. ⇒P.119 “Reports/

Lists”

Limitation

❒You can attach one Auto Docu-

ment to each transmission.

Note

❒You can store up to 6 Auto Docu-

ments (up to 18 with optional Ex-

pansion Memory installed).⇒

P.113 “Storing an Auto Document”

❒Originals with Auto Documents

are sent by Memory Transmission.

❒When sending an Auto Document

with another original, the Auto

Document is sent first.

❒Storing Auto Documents reduces

the amount of free memory slight-

ly. Unless you delete the docu-

ment, free memory will not return

to 100%.

❒You can print an Auto Document

or a summary of Auto Documents

currently stored in memory. ⇒

P.119 “Reports/Lists”

APlace your original and select any

scan settings you require.

When you fax an Auto Document

by itself, go to step B.

BPress [Sub TX Mode].

The Sub Transmission Mode menu

appears.

CSelect [Auto Document].

Sub Transmission Mode

DSelect Auto Document file.

When you fax an Auto Document

by itself, press [TX Stored File(AD)

Only].

Note

❒Programed Auto Documents

are shown in the keys. If there

are none programed, the mes-

sage "pNot Programed" is

shown.

❒If a desired file is not shown,

press [U

UPrev.]or [T

TNext].

❒If you make a mistake, press

[Cancel]and try again.

❒To cancel the Auto Document,

press [Cancel]and the display

will return to step C.

EPress [OK].

The "Auto Document" is highlight-

ed, and the selected file name is

shown above.

FPress [OK].

GDial and press the {

{{

{Start}

}}

}key.

Sending a Stored File

Use this feature to send documents

that are stored in the Document Serv-

er. You can specify and send multiple

documents, and also send them with

scanned originals all at once.

You can also print the stored originals

with [Print File].

Preparation

Store the documents to be sent in

advance. ⇒P.97 “Using the Docu-

ment Server”

Limitation

❒Only the documents that are

stored using the fax feature can be

sent or printed by pressing the

{Facsimile}key. Documents stored

using the copy feature or printer

feature can be printed by pressing

the {Document Server}key. ⇒"Doc-

ument Server" in the Copy Refer-

ence manual

Sending Stored Documents

The machine sends documents that

are stored in the document server.

The documents stored in the docu-

ment server can be sent again and

again until they are deleted. Once

sent, the documents are stored into

the document server. Therefore, you

can send them in just one operation

without having to set your originals

again.

Limitation

❒Only the documents that are

stored using the fax feature can be

sent. Documents that are stored

using the printer feature or scan-

ner feature cannot be sent.

Transmission Features

❒You cannot use the following

transmission methods.

•Free Polling transmission

•ID Polling transmission

•Personal ID Polling transmis-

sion

•Immediate transmission

•Batch transmission

•On-hook Dial

•Manual Dial

Note

❒You can specify a maximum of 30

documents at one time.

❒The machine can send a total of 400

pages in one operation. With the

optional Expansion Memory, it can

send a maximum of 1000 pages.

❒The specified documents are sent

with the scan settings of when they

were stored.

❒The stored documents are given

"File Names", such as "FAX001"

and "FAX002", automatically.

However, you can change the file

names. ⇒P.100 “File Manage”

❒You can attach "User Names" to

the stored documents. ⇒P.100

“File Manage”

APress [Sub TX Mode].

The Sub TX Mode menu is shown.

BSelect [Select Stored File].

CSelect the documents to be sent.

Note

❒When multiple documents are

selected, they are sent in the or-

der of selection.

❒Press the [TX Order]key to ar-

range the order of the docu-

ments to be sent.

❒Press the [File Name]key to place

the documents in alphabetical

order.

❒Press the [User Name]key to

place the documents in order by

the programed user name.

❒Press the [Date]key to place the

documents in order by the pro-

gramed date.

Specifying Documents from the

"File List"

APress [U

UPrev.]or [T

TNext]to dis-

play the documents to be sent.

BSelect the file name.

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