Drive FLEXI-SEAT User manual

USER’S MANUAL

ALL USER’S OF THE EQUIPMENT SHOULD BE AWARE

OF THIS DOCUMENT AND ITS CONTENT

ISSUE 1

FLEXI-SEAT

SEATING SYSTEM

|CLASS 1 DEVICE

Specication of the Seating System supplied.

Specied• belowarethedetailsoftheequipmentsupplied.

On• thelisteachitemtickedisapartofyourSeatingSystemandoppositeeachitemis

thereferenceoftherelevantsectioninthisuserdocumentationforthatitem.

SeatingSystemReferenceNo. DateIssued://

WeightofSeatingSystemKg

User Manual Reference

Item Tick if

supplied No. of Items Supplied Page Section

Flexi Seat

Pommel

AbductorPads

Fixed-LatSupp.

FullHipguides

Adj-Armrests

Adj-Headrest

Adj-Footrest

SeatingSystemType

Specifyanyotherfeatures; MaximumClientWeightLimitfor

SeatingSystem   

   Kg

Itisrecommendedthatthis

equipmentisonlysuitableforuse;

Indoor Indoor&

Outdoor

Detailsofwheelchair(s)approvedforusewiththeSeatingSystem.

Model of Wheelchair Wheelchair Manufacturers

Reference Number Tested at (Specify Angle)

Index

CONTENTS PAGE

Specication of Seating System 1

Index 2

Introduction 3

Clinical Review 4

Stability of Wheelchair and Seating Systems 5

Recommendations on Transport 6-9

1.0 User’s Guide “Fitting the Flexi Seat to the wheelchair”

1.1 LocatingtheFlexiSeatFrame     10

1.2 FlexiSeatSupportPads      11

1.3 ElectricWheelchairUse      11

1.4 MaintainingtheWheelchair     11

2.0 User’s Guide “Lifting and Handling the Client”

2.1 LiftingandHandlingtheClientinandoutoftheFlexiSeat  12

2.2 ClientStraps,Harnesses      13

2.3 FootrestAdjustment      13

3.0 User’s Guide “Adjustments of the Flexi Seat”

3.1 AdjustmentLocationPoints     14

3.2 AdjustingtheBackrestHeight&Angle    15

3.3 AdjustingtheBaseDepth      15

3.4 AdjustingtheHip/KneeWidth     16

3.5 AdjustingtheLateralPadHeight/Width    16

4.0 User’s Guide “Maintenance of the Flexi Seat”

4.1 CleaningtheFlexiSeat      17

4.2 CleaningtheFlexiSeatCovers     18

4.3 Harness,Pads&Straps      18

4.4 VisualInspection       18

4.5 FireRetardancy       18

5.0 User’s Guide “Optional Features”

5.1 AdjustableHeadrest      19

5.2 AdjustableFootrest      20

5.3 AdjustableArmrests      21

If You Detect a Fault or Breakage 22

CONTACT DETAILS      Backpage

FLEXI SEAT MODULAR SEATING SYSTEM

(Class 1 Device)

Introduction

The• FlexiSeatSeatingSystemisaModularSeatingSystemintendedforusewith

StandardWheelchairs.TheFlexiSeathasadjustmentonalltheprimaryseating

featurestokeeppacewithgrowthandchangesinposturalneeds.

The• maintenanceandsafetyinstructionsdescribedinthismanualshouldbeadhered

to.ByfollowingtheseinstructionsyouwillbeensuringcorrectuseoftheFlexiSeat.

The• assessmentastothelevelofsupportrequiredbyaclientwillnormallybedone

throughaSpecialSeatingClinicorganisedbyyourWheelchairService.

Each• systemismanufacturedforusewithaparticularwheelchair(s).Tomakesure

usingtheFlexiSeatdoesnotrenderthewheelchairunsuitable,theFlexiSeatand

wheelchairshouldbetestedforstabilitywiththeclientseatedintheequipment(for

moredetailsregardingstabilityofwheelchairandseatingsystems,seepage5).

As• withmostSeatingSystemsitisadvisabletomonitoraclient’sinitialuseoftheFlexi

Seatintheearlystagesofitsuse.Itisrecommendedthatthetimeaclientsitsinthe

systemiscontrolled,thiswillvaryduetocircumstances,butwherepossibleperiodsof

sittinginthesystemshouldnotexceedmorethan3hoursatanyonetime.

Removing• theclientfromthesystemisadvisedaftersuchaperiodtoofferachange

ofposture.BydoingthisyouwillimproveaclientstolerancetosittingintheFlexiSeat

onadailybasis.

It• isalsoimportanttoreadthe‘WheelchairUserManual’withregardtogeneraluse,

transportationuseandmaintenance.

Basic Components

of the Flexi Seat

Headrest

Backrest

Cushion

Short Hip

Pads

Abduction

Pads

FullLength

Hip/Knee

Pads

LateralPads

Pommel

Clinical Review

• ToensuretheFlexi Seatcontinuestomeettheclinicalrequirementsoftheclient,itis

recommendedthatthesystemisreviewedbytheSpecialSeatingClinicatleastonce

ayear.

This• maybedoneautomaticallybyyourDistrictWheelchairService.

If• aclienthashadaFlexi Seatover12monthsitisrecommendedthatyoucontact

theDistrictWheelchairServicesforareview.ThiswillensurethattheFlexiSeatis

maintainingtheclinicalneedsoftheclient.

Stability of Wheelchair and Seating Systems

• ToensurethattheFlexi Seatandwheelchairaresafetouse,itisimportantthattting

theFlexiSeattothewheelchairdoesnotmakethewheelchairunstableduringnormal

dailyuse.EachFlexiSeatwhenhandedovertotheuserwillbetestedforstabilityto

therelevantangleofstabilityforthechairtobetested.

The• recommendedmaximumangleoftiltis12degreesforattendanttransit

wheelchairsand16degreesforusersofselfpropellingwheelchairsand16degrees

forusersofelectricindoorandoutdoor

electricwheelchairs.

If• theclientisgoingtouseadditionalitems

mountedtothewheelchairorseating

systemsuchascommunicationsaidsetc.,

thenitisessentialthatthetestbedone

withtheseinsitutoaccesstheirimpact

onthesafetyofthewheelchair.Similarly,

simpleitemssuchastraysneedtobein

placeforthetesttotakeintoaccountall

theequipmenttobeusedbytheclient

(seediagramopposite).

The• stabilitytestisalwaysdonewiththe

clientseatedintheseatingsystemandall

equipmenttobeusedbytheclientona

dailybasiswheninthewheelchairinsitu.

ThecombinedclientSeatingSystemand

wheelchairassemblyistestedtothespeciedmaximumangleoftilt.

Once• thetesthasbeensuccessfullycompletedaStabilityCerticatewillbeissued

bySpecialisedOrthoticServicesLimited.Acopyofthiscerticatewillbehandedover

whentheequipmentissuppliedandshouldbekeptwiththeusermanualforfuture

reference.

The

• Flexi Seat is not to be used with any other wheelchair(s) than those for

which it has been stability tested and proven safe for use.

Always

• steer clear of obstacles where possible.

When

• using the equipment never attempt to climb or descend an incline where

the surface is rough, wet or slippery (gravel, loose chippings, grass, rain, ice,

snow, etc).

• the equipment is to be used in an electric wheelchair then read carefully the

wheelchair manufacturers instructions with regard to safety.

WARNING:

• Whilst the client is seated in the wheelchair, the attachment of any

heavy object to the wheelchair (i.e. shopping bags etc.) will have a serious effect

on the overall stability of the wheelchair and may place the safety of the client at

risk.

16°

12°

Recommendations for the

Transportation of SOS Seating Systems

The following information is intended to give guidance with regard to the use of SOS

Seating Systems by wheelchair users and carers during transportation.

Specialised• Orthotic Services Ltdhavecarriedoutextensiveinvestigationsintothe

suitabilityofourSpecialSeatingSystemsfortransportationuseandhasestablished

clearguidelinesforusers.

Following• theseinvestigationsthefollowinguserinformationisintendedtogive

guidancetousersofSOSSeatingSystemsregardingtheuseoftheequipmentduring

transportation.

All• SOSSeatingSystemsareprescribedviaSpecialSeatingClinicsandduring

theassessmentprocessthewheelchairtobeusedwiththeSeatingSystemwillbe

identied.

As• partoftheassessmentprocess,transportationrequirementswillbeassessedand

asuitablewheelchairprescribedforusewiththeSeatingSystem.

This information will be of interest to all parties involved in the daily management of

the wheelchair user (Relatives, Carers, Support Staff, Healthcare Professionals and

Transport Service Providers).

General Safety Guidelines for

Wheelchair User Transportation

Wheelchairusersshouldtransfertovehicleseatswheneverpossible.•

Wheelchair• usersshouldnottravelwiththewheelchairatanangleorfacingsideways

tothedirectionoftravel.

There• shouldbesufcientfreespacearoundthewheelchairandusertoavoidthe

usermakingcontactwithothervehicleoccupants,unpaddedpartsofthevehicle,

wheelchairaccessoriesorW.T.O.R.S.anchorpoints.

Wheelchairs• shouldhavetheparkingbrakesappliedandtheirpowerunitsswitchedoff

duringvehiclemovement.Poweredwheelchairsshouldnotbeleftinfreewheelmode.

Wheelchairs• shouldnotblockgangwaysandexitsforotherpassengersinthevehicle.

A• headrestshouldbeprovidedforawheelchairuserwhentravellinginavehiclewhere

otherseatedpassengershaveheadrests.

Do• notplace/hanganyadditionalitemsontothewheelchairduringtransportation

suchasshoppingbagsandholdalls.

Trays• shouldberemovedfortransportationwheneverpossible.Ifitisnecessaryfora

traytobeusedontransportation,thenariskassessmentshouldbedone.

Wheelchair Tie Down and Occupant Restraint System

(W.T.O.R.S.)

Securemethodsforthesaferetentionofwheelchairshavebeendevelopedandare•

usedonaregularbasistosecurewheelchairsduringtransportationuse.

These• systemsarenowcommonlyreferredtoasW.T.O.R.S.

Wheelchair Tie down and Occupant Restraint Systems

TherearemanytypesofW.T.O.R.S.availablefromvariousmanufacturers(alistof•

somemanufacturersisgivenonpage9).RefertoyourWheelchairManufacturers

Handbookfordetailsoftheirparticularrecommendations.

Please• notethatalllap/chestbeltsandharnessessuppliedwiththeseatingsystem

are notsufcientforoccupantrestraintwhentheequipmentisusedonamoving

vehicleandadditionalOccupantRestraintisrequired.

Use of Seating System in a

Wheelchair for Transportation

To make sure that the seating system and wheelchair are used effectively and safely

for transportation use, the following recommendations are provided for:

TheSeatingSystem-WheelchairInterface•

TheWheelchairTiedownSystem•

TheOccupantRestraintSystem•

1. WHEELCHAIR TIE DOWN SYSTEM

Wheelchair• users should not travel in cars, taxis or minibuses, unless the

wheelchair is tied down.

Please

• refertoyourwheelchairusersguideforinformationregardingthe

recommendedwheelchairtiedownsystemtobeused.

Only• thewheelchairspeciedforusewiththeseatingsystemcanbeused.

2. OCCUPANT RESTRAINT SYSTEM

Wheelchair• users should not travel in cars, taxis or minibuses, unless an

occupant restraint system is in place on the client.

For

• anyclienttobetransportedsafelyintheSeatingSystemandwheelchair,itis

essentialthatanOccupantRestraintSystembeused.

SOS• haveprovenduringcrashtestsonFlexiSeatSystemsthattransportingany

clientonamovingvehiclewithoutanapprovedoccupantrestraintsystemisextremely

dangerousandwillplacetheclient at great risk.

• isimportantthattheOccupantRestraintSystemispositionedcorrectlyasmost

clientsusingSpecialSeatingwillbedependentoncarersforcorrectplacementofthe

occupantrestraint.

Consideration• shouldbegiventothemostsuitabletypeandpositioningofrestraintfor

theuser,bothinnormaltravelandduringanimpact.

The• OccupantRestraintshouldhaveaclearpathfromtheusertotheanchorpoint

andshouldnotbeinterferedwithbyanypartofthevehicle,wheelchair,seatingor

accessory.

Stowage of the Seating System and Wheelchair

DuringuseofyourSpecialSeatingSystemitmaybenecessaryforyoutoremovethe•

SeatingSystemandstowthisalongwiththewheelchairinavehicle.

It• isimportanttorealisethattheseitemsposeariskifnotadequatelyrestrained

whilstintransit.

It• isnotadequatetosimplyplacetheitemsintoacarbootortheoorofanopen

vehiclesuchasanMPVorestatecarasinacollisiontheseunsecureditemscould

causeserious injurytooccupantsofthevehicle.

Various• retentionmethodsareavailabletosecuresuchequipmentduringtransit,and

onceagainthelistofWheelchairRestraintSystemManufacturersinthisbookletwill

behappytoadviseonthismatter(seebelow).

W.T.O.R.S MANUFACTURERS

Below are details of some Wheelchair Tie down and Occupant Restraint Systems

manufacturers.

UNWIN SAFETY

SYSTEMS

UnwinHouse 

TheHorseshoe

CoatRoad 

Martock

Somerset

TA12 6EY

TEL:01935827740

FAX:01935827760

EMail:sales@unwin-safety.co.uk

KOLLER

ENGINEERING LTD

Unit5,GarrettRoad

LynxTradingEstate

Yeovil

Somerset

BA202TJ

TEL:01935426695

FAX:01935433766

EMaiI:enquiries@koller.co.uk

QSTRAINT

(EUROPE)

Unit175

JohnWilsonBusinessPark

Whitstable 

Kent

CT5 3RB

TEL:01227773035

FAX:01227770035

EMaiI:[email protected]

SAFETEX Unit16/17

BookhamIndustrialPark

ChurchRoad 

Bookham

Surrey

KT23 3EU

TEL:01372451272

FAX:01372451282

EMail:[email protected]

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