Cisco 8945 User manual

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CISCOIPPHONE

8945UserGuide

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VOICEMAIL

SettingupVoiceMailfortheFirstTime:

PresstheMessageskeyonyourphone,yourdefaultpassword

is“123321”.

Followtherecordedinstructiontorecordyourname,yourgreeting(s),

andresetyourpassword.

AccessingVoiceMail:

FromyourEmail:

YourvoicemailswillappearinyourInbox.Youwillseeanemailsimilarto

this–

Attachedintheemailisawavefile.Doubleclickonthisfiletolistento

yourvoicemail.Youcanalsosavethefile,orforwardtheemailtoother

users.

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FromYourInternalPhone:

PresstheMessagesbuttononyourphoneandenteryour

passwordfollowedbythe#key.

Selectoption1fornewmessages.

FromAnotherInternalIPPhone:

PresstheMessagesbuttononanyIPphone.

Whenpromptedforapassword,pressthe*key.

EnteryourID(4‐digitextension)andthe#key,andthenenteryour

passwordfollowedbythe#key.

Selectoption1fornewmessages.

FromanExternalPhone:

Dialyourfulltelephonenumber,letyourvoicemailpickupandpressthe

*key.EnteryourID(extension)andpasswordtoaccessyourmessages.

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Notes

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Youcanenteruptothreenumbersperentry.Home,WorkandMobile.Donot

forgettoaddtheoutsideaccesscode9.Forexample;AnneWestonbelowis

programmedwith92819538899where9istheoutsidelineaccesscode.

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Directory:

Youcanalsosearchauser’sphonenumberandcreateacontactbylogginginto

theweb.

TosearchforentriesinthePhonedirecotry;followinstructionsbelow:

ClickonDirectoryTab.

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ClickActionandAddthecontactalongwiththeOutsideAccessCodeif

neededfortheirHomeorMobilephone.

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VoiceMailFeatures:

Option1–Newmessages

Options2–Sendamessage

Option3–Savedmessages

Option4‐SetupOptions

oOption1–Greetings‐‐Therearefivegreetingoptionsforyouto

choosefrom:Standard,Closed,Alternate,Internal,&Busy.

oOption2–MessagingSettings–messagenotification,menu

style,editprivatelists.

oOption3–PersonalSettings–changepassword,change

recordedname,changedirectorylisting.

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PHONECONTROLS 

Muteacall:

PresstheMutebutton.

Toturnoffmute,pressMuteagainorliftthehandset.

Changethevolume:

Presstheupordownvolumekeylocatedinthemiddle

lefthandsideofthebuttonareatoincreaseordecreasetheringing

volumeorlisteningvolume.

Changetheringtype:

PresstheApplicationbutton

ScrolldownonetoPreferences(2)

SelectRingtone

Selectthelineforwhichyouwanttochangetheringtonefor

Navigateupordowntoselectaringtype

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PressthePlaysoftkeytohearasampleoftheselectedringtype.

PressSettochoosetheringtone.

PressApplyToAllbuttontoupdatealllineswithringtone

CallHistory:

YoumayviewMissed,ReceivedandPlacedCallsbypressingthedown

arrowofthebluenavigationbutton.

YoucanalsocheckCallHistorybypressingtheApplicationbuttonand

selectingCallHistory

Ablackleftarrowindicatesareceivedcall,aredleftarrowindicatesa

missedcall,andarightarrowindicatesaplacedcall.

Afteryouhighlightaspecificcall,youcanviewdetails,call,editdialor

clearit.

TospeeddialaMissed,Received,oraPlacedcall:

oForexternalcalls,highlightthecall,pressmore,EditDial,placea

9or91infrontofthenumberandthenpressCall.

oForinternalcalls,justpressCallafterhighlightingthenumber.

ForwardAllCalls:

Toforwardallcalls:

PresstheForwardAllsoftkey.Youwillheartwobeeps.

Enterthenumbertowhichyouwanttoforwardallyourcalls.Anarrow

pointupandtotheleftwillappearnexttoyourline.

Toun‐forwardallcalls:

PresstheForwardOffsoftkey.

DND(DoNotDisturb)

Tosilenceyourringerforincomingcalls,presstheDNDbuttononyour

maindisplay

SelfView

Toviewyourselfthroughthecamera.Makesurelenscoverisopen.

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DIRECTORIES 

PersonalDirectory:

PresstheDirectoriesbutton

UsethenavigationbuttontoselectthePersonalDirectory

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Toconfigureentriesincontacts;followinstructionsbelow:

ClickonContactsTab

ClickAddNewtoaddanewentry.

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FilloutinformationandassignaSpeedDialifneeded.

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Contacts:

ContactsareavailableonyourIPPhoneandcanbecreatedviathewebGUI.

Followinstructionsbelowtoprogramyourcontacts.ToviewthemonyourIP

phone;presstheDirectoriesButton,thenPersonalDirectory.Whenpromptedto

(forexample;JDoeand123321).

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Contacts:

PersonalDirectoryisyourowndirectorywhereyoucanstorenumbersviatheUser

Optionspage.Thisisasecuredirectorywhichisonlyaccessiblebyyourphoneand

isnotsharedwithrestoftheorganization.

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LogintothedirectoryusingyouruserIDandPIN.

Searchforyourpersonalentries.

PressDialsoftkeytodialtheselectednumber

Note:PersonalDirectoriesaresetupintheUCMUserOptionsMenu.

Instructionsarelaterinthepresentation.

CompanyDirectory:

PresstheDirectoriesbutton

UsethenavigationbuttontoselecttheCompanyDirectory

UsethenavigationbuttontoentertheLast,FirstorNumberfieldssearch

option,andpresstheSearchsoftkeytofindyourselection

Usethenavigationbuttontofindyourlisting

PressDialsoftkeytodialtheselectednumber

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BASICCALLFEATURES

Placeacall:

Liftthehandsetanddialthenumber.

Pressalinebuttonanddialthenumber.

PresstheSpeakerbuttonanddialthenumber.

PresstheNewCallsoftkeyanddialthenumber.

Answeracall:

Liftthehandset.

Pressthelinebuttonassociatedwiththecall.

PresstheAnswersoftkey.

Endacall:

Hangupthehandset.

PresstheSpeakerphonebutton.

PresstheEndCallsoftkey.

Redialthemostrecentlydialednumber:

LiftthehandsetandpresstheRedialbuttonorsimplypressthe

Redialsoftkeybuttontoactivatethespeakerphone.

Placeacallonhold:

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Whileonacall,presstheHoldbutton.

Toreturntothecall,presstheResumesoftkey.

Ifmultiplelinesareonhold,usethescrollkeystoselectthedesiredline

beforeyoupressResume.

Changebetweenhandsetandspeakerphoneduringacall:

Handsettospeakerphone:

PresstheSpeakerphonebuttonandhangupthehandset.

Speakerphonetohandset:

Liftthehandset.

ParkaCall

PresstheMoresoftkeyandpressPark.Aparkzoneextensionwillbe

assignedtothecall.

Toretrievetheparkedcall,getadialtone,andentertheparkzone

extensionfromanyIPphone.

CallTransfer:

Duringacall,presstheTransferbutton.Thisplacesyourcaller

onhold.

Dialtheextensionornumbertowhichyouwanttotransferthecall.

Whenyouhearringing,pressTransferbutton,orwhenthepartyanswers,

announcethecallandpressTransfer.Ifthepartyrefusesthecall,press

theEndCallsoftkeybuttonthentheResumesoftkeybuttontoreturnto

theoriginalcall.

Transferacalldirectlyintovoicemail:

Duringacall,presstheTransferbutton.

Dial*extension(example:*9623)

PresstheTransferbuttonandhangup.



CONFERENCECALLING

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ToRemoveaSpeedDial

Simplyselectthe“+”nexttothespeeddialandremovethe

information.

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Youcanconfigureupto3SpeedDialsthatwillappearonthephonethe

rest196entriescanbesetupasAbbreviatedDialingNumbers.

PressSave.

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ConferenceCalls:

Toplaceaconferencecall:

Duringacall,presstheConferencebutton.Thiswillputyour

calleronholdandautomaticallyselectanewline.

Placeacalltoanotherperson.

Whenthecallconnects,pressConferencebuttonagaintojointhecalls.

Repeatthefirstthreestepstoaddpeopletotheconferencecall(upto6)

ConferenceDetails:

Displaysthelistofcallersonaconferencecall,withtheabilitytoselectandremove

callersfromtheconferencecall.



WhileonaConferenceCall,presstheViewDetailssoftkey.

Youcanthenhighlightthecalleryouwanttodisconnectfrombypressing

theRemovesoftkey.

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AccessingCiscoUnifiedUserOptionsviaaWebBrowser:

TheCiscoUserOptionsWebBrowserPageallowstheIPPhoneuserstomanage

theirphoneviaaninternetbrowser.Userscanforwardcalls,configurespeeddials,

andconfigurepersonaladdressbookentriesfortheirphone.

Usingyourbrowser,gotohttp://myphone.coastalbend.edu/ucmuser

(hint:saveasfavoriteafterloggingin).

Enteryourusernameandpassword(exampleusername:JDoeforJohn

Doe)anduseyournetworkpassword.



Forwardingcalls:

UnderGeneralSettingontheHomePage

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ChecktheForwardallcallsandeitherenterthephonenumberincluding

the9todialout,orselectthevoicemailoptionfromthedropdownmenu.



SpeedDials&AbbreviatedDialing:

SpeedDials

ToAddaSpeedDial

UnderGeneralSettingsontheHomepagechoosethebuttonpressthe

“+”buttonnexttoittofilltheinformation.Pleaseadd9ifit’sanexternal

calland91infrontofthenumberifit’saLongDistanceNumber.

TheSpeedDialnumberswilldisplayonyourphoneastext.

PressSave.

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