Casio PCR-265P User manual

START-UP is QUICK and EASY!

Simple to use!

10 departments and 100 PLUs

Automatic Tax Calculations

Calculator function

User's Manual

PCR-265P

Electronic Cash Register

CASIO COMPUTER CO., LTD.

6-2, Hon-machi 1-chome

Shibuya-ku, Tokyo 151-8543, Japan

IMPORTANT

FOR PROGRAMMING ASSISTANCE

PLEASE CALL TOLL FREE

1-800-638-9228

Introduction

Thank you very much for purchasing this CASIO electronic cash register.

START-UP is QUICK and EASY!

Part-1 of this User's Manual can help you make a quick start.

Once you have mastered the QUICK START operations, you will undoubtedly want to expand your use of this

machine by studying other sections of Part-2.

Power Supply

Yourcashregisterisdesignedtooperateonstandardhouse-

hold current (120 V, 50/60 Hz). Do not overload the outlet by

plugging in too many appliances.

Cleaning

Clean the cash register exterior with a soft cloth which has

been moistened with a solution of a mild neutral detergent

and water, and wrung out.

Be sure that the cloth is thoroughly wrung out to avoid

damage to the printer.

Never use paint thinner, benzene, or other volatile solvents.

CASIO Authorized Service Centers

If your CASIO product needs repair, or you wish to purchase

replacement parts, please call 1-800-YO-CASIO.

Original Carton/Package

If for any reason, this product is to be returned to the store

where purchased, it must be packed in the original carton/

package.

Location

Locate the Cash register on a flat, stable surface, away from

heatersorareasexposedtodirectsunlight,humidityordust.

Before you start

Unpacking

Contents

Getting to know your cash register ........................................................................................................... 2

Daily Job Flow........................................................................................................................................... 4

Part-1 QUICK START OPERATION ......................................................... 5

(You can operate this ECR on a basic level by reading the following sections)

1. Initialization ...................................................................................................................................... 5

2. Loading Paper.................................................................................................................................. 6

3. Basic Programming for QUICK START – TIME/DATE .................................................................... 7

4. Basic Operation after Basic Programming.......................................................................................13

5. Daily Management Report ............................................................................................................... 16

Part-2 CONVENIENT OPERATION .......................................................... 18

(Please keep these sections to expand your use.)

1. Various Programming ...................................................................................................................... 18

2. Various Operations .......................................................................................................................... 27

Part-3 CALCULATOR FUNCTION............................................................ 34

1. Calculator Mode............................................................................................................................... 34

Part-4 USEFUL INFORMATION ............................................................... 36

1. Troubleshooting ............................................................................................................................... 36

2. Specifications................................................................................................................................... 36

3. Warranty Card.................................................................................................................................. 37

Rear customer display

Operator display

Program key

Operator key

Keyboard

Drawer

Multipurpose tray

Memory protection

batteries

Roll paper

Take-up reel

User’s manual

Drawer keys (2)

Getting to know your cash register

Note:

An error is generated

(E01 displayed)

whenever the position

of the Mode Switch is

changed during

registration or pro-

gramming.

ThepositionoftheModeSwitchcontrolsthetypeofoperationsyoucanperform on the cash

to select any Mode Switch setting, while the OPERATOR Key (marked OP) can be used to

select OFF, REG or CAL only.

OFF

In this position, the power of the cash register is off.

REG (Register)

This is the position used for registration of normal transactions.

RF (Refund)

This is the position used for registration of refunds.

CAL (Calculator)

This is the position used for calculator mode.

PGM (Programming)

This is the position used to program the cash register to suit the needs of your store.

X (Read)

This is the position used to produce reports of daily sales totals without clearing the totals.

Z (Reset)

Thisis thepositionusedtoproduce reportsofdailysalestotals.Thissettingclears thetotals.

CAL

REG

OFF

PGM

PGM RF OFF REG CAL X Z

●● OP Key

● ● PGM Key

Getting to know your cash register

Displays Rear Customer Display

Operator Display

!Total/Change Display

The total (upper segment) or change (lower segment) sign

appears when a subtotal, total or change is obtained.

@Department Number Display

Anytime you press a department key to register a unit price,

the corresponding department number appears here.

#PLU Number Display

Anytime you perform a PLU registration, the corresponding

PLU number appears here.

$Number of Repeat Display

Anytime you perform "repeat registration" (page 13), the

number of repeats appears here.

Note that only one digit is displayed for the number of re-

peats.

%Numeric Display

Entered values (unit prices or quantities) and calculated val-

ues (subtotals, totals or change amount due) are displayed

here.The capacity of the display is 8 digits.

This part of the display can be used to show the current time

or date between registration (page 31).

TOTAL

CHANGE

Getting to know your cash register

Keyboard

FEED PLU

DEPT

SHIFT

ERR

CORR

—

DATE

TIME

CH CHK

SUB

TOTAL

T/S2

T/S1

FOR

CLK#

9 5

CA AMT

TEND

−

1 23

4 5 6 7

8 9

0 A

E G

Certain keys have two functions; one for register mode and one for calculator mode.

In this manual, we will refer to specific keys as noted below to make the operations as easy to understand as possible:

Calculator Mode

#t AC key

%i Memory Recall key

Percent key

T?, Z, ~ >, '

Numeric keys and 2-zero key

Y"Decimal key

UH, J, K, L

Arithmetic Operation key

RpEqual key

Qm Drawer Open key

!l Feed key

@g Minus/Error Correction key

#t Clear key

$h Multiplication/For/Date Time key

%i PLU (Price Look Up) key

^j Reference Number/Department Shift key

&: Percent/Cashier ID No. Assignment key

* Received on Account/Tax Status Shift 1 key

(v Paid Out/Tax Status Shift 2 key

)u Charge key

Qm Check/No Sale key

Wk Subtotal key

Eb Merchandise Subtotal key

RpCash Amount Tendered key

T?, Z, ~ >, '

Numeric keys and 2-zero key

Y"Decimal key

UG, S, D, F, [

Department keys

•Department 6 through 10 are specified by pressing the j

key respectively as follows:

jG →Department 6 jS →Department 7

jD →Department 8 jF →Department 9

j[ →Department 10

Daily Job Flow

Before Opening The Store

1. Plugged in?

2. Enough Roll Paper?

3. Date and Time is correct?

4. Enough small change in the drawer?

While The Store Is Open

1. Registrations.

2. Issuinglatestdailysalestotalifneeded.

(Generating report by Mode Switch to

X position.)

After Closing The Store

1. Issuing Daily Sales Total.

(Resetting report by Mode Switch to Z

position.)

2. Picking up money in the drawer.

3. Turn the Mode Switch to OFF.

When the cash drawer does not open!

In case of power failure or the machine is in malfunction, the cash drawer does not open automati-

cally. Even in these cases, you can open the cash drawer by pulling drawer release lever (see below).

Important!

The drawer will not open, if it is locked with a drawer lock key.

Part-1

Part-1 QUICK START OPERATION

QUICK START OPERATION

Part-1

1. Initialization and Loading Memory Protection Battery

Important

You must initialize

the Cash register

and install the

memory protection

batteries before you

can program the

cash register.

◗To initialize the cash register

1. Set the Mode Switch to OFF.

2. Plug the power cord of the cash register into an AC outlet.

3. Load the memory protection batteries.

4. Set the Mode Switch to REG.

◗To load the memory protection batteries

1. Remove the printer cover.

2. Press down on the oval just behind the printer paper inlet, and slide the battery

compartment cover toward the back of the cash register.

3. Load3 newSUM-3("AA") type batteriesintothecompartment.Besurethattheplus

(+) and minus (–) ends of each battery are facing in the directions indicated by the

illustrations inside the battery compartment (Figure 1).

4. Slide the memory protection battery compartment cover back into place.

5. Replace the printer paper and printer cover.

REPLACE MEMORY PROTECTION BATTERIES AT LEAST ONCE EVERY

YEAR.

(Figure 1)

To open the multipurpose tray

To lock/unlock the multipurpose tray

A. Turn the lever (1) clockwise to lock the tray (the indicator becomes red).

B. Turn the lever (1) counterclockwise to unlock the tray (the indicator becomes green).

(1)

Part-1 QUICK START OPERATION

&Remove the core of the paper.

*Loadnewpaperfollowingtheinstruc-

tions above, and replace the printer

cover.

2. Loading Paper Roll And ReplacingThe Printer’s Ink Roll

Mode Switch to REG

CAL

REG

OFF

PGM

REG

1. To load journal paper

!Removetheprintercoverbyliftingup

the back.

@Put a roll of journal paper into the

holder.

#Cut the leading end of the roll paper

with scissors and insert the paper

into the inlet.

$Press the lkey until 20 or 30 cm

of paper is fed from the printer.

%Rollthepaperontothetake-upreela

few turns.

^Set the left plate of the take-up reel

and place the reel into the register.

Mode Switch to OFF

CAL

REG

OFF

PGM

OFF

◗To load receipt paper

!To use the printer to print receipts,

follow steps 1 through 4 of “To load

journal paper”.

@Pass the leading end of the receipt

paper through the printer cover’s pa-

per outlet and replace the printer

cover.

#Tear off any excess paper.

Default printer setting is for Journal.

Toprintreceipts,pleasereferto1-7-3on

page 23 to switch the printer for Receipt

or Journal.

Options: Roll paper –P-5860

Ink Roll –IR-40

◗To replace the ink roll

!Remove the printer cover.

@Lift up the tab on the ink roll marked

“PULL UP”.

#Install a new Ink Roll and press it

down firmly but gently until it snaps

into place.

$Replace the printer cover onto the

cash register.

%Press the mkey to check for cor-

rect operation.

&Press the lkey to take up any

slack in the paper.

*Replace the printer cover by placing

the cover’s front tab into the regis-

ter’s groove.

2. To remove journal paper

!Remove the printer cover following

the instructions above.

@Press the lkey until approxi-

mately20cm ofthepaperis fedfrom

the printer.

#Cut off the roll paper.

$Remove the take-up reel from the

printer and take off the left plate of

the reel.

%Remove the journal paper from the

take-up reel.

^Cut off the paper left in the printer

and press the lkey until the

remaining paper is fed out from the

printer.

Part-1

Part-1 QUICK START OPERATION

3. Basic Programming for QUICK START

Mode Switch

CAL

REG

OFF

PGM

Programming

P appears in mode display

Setting the current

date

Setting the current

time

P appears in mode display

Date

Year Month

(to end the time setting)

(to end the date setting)

FOR PROGRAMMING ASSISTANCE, PLEASE CALL TOLL FREE 1-800-638-9228

Setting the Tax table 1

Last code for 4%

P3 appears in mode display

1st code for 4%

(to end the setting)

Procedure Purpose

ALABAMA

110

109

1. Insert the PROGRAM key (marked “PGM”) and rotate to PGM position.

2. Press the following keys to set the current time.

Example: 13:18 PM = 1318

•Enter 4 digits

•24-hour time format

3. Press the following keys to set the current date.

Example: April 19, 2000 = 000419

•Enter 6 digits

•Enter last 2 digits for year set. (2000 →00)

4. For USA

Find the tax table for your state on pages 9 through 12 of this manual.

Press the following keys to set the tax tables 1 and 2.

Example 1: Set Alabama state tax 4%.

Time Minutes

ZCZ<h

Program set code No. for tax table 1

???VZ>h

?ZXBk

Z?p

C?p

BVp

MCp

ZZ?p

Part-1 QUICK START OPERATION

Mode Switch

CAL

REG

OFF

PGM

Setting the Tax table

P3 appears in mode display

Program set code No. for Tax table 2

5.25% tax

50 for Round off and 02 for Add On

(to end the setting)

Setting the Tax table

Procedure Purpose

COLORADO

5.25%

5.25

5002

P3 appears in mode display

Program set code No. for tax table 1

(to end the setting)

9% tax

90 for round up and 02 for Add On.

CANADA

QUEBEC

9%9

9002

(to end the setting)

50 for Round off and 04 for tax on tax code

10% tax rate

Program set code No. for tax table 2

P3 appears in mode display

CANADA

ONTARIO

10%

5004

Setting the Tax table

Example 2: Set Colorado state tax 5.25%.

•Tax table 2 programming can set only tax rate, but not for a tax break point.

4. For CANADA

Find the tax table for your province on page 12 of this manual.

Press the following keys to set the tax tables 1 and 2.

Example 1: Set Quebec tax 9%.

•Tax table 1 programming is used for the tax table includes break points and tax rate.

Example 2: Set Ontario tax 10%.

•Taxtable2programmingcansettaxrateandthetaxtableincludesTax-onTaxcode(5004)asabove

example, but not for a tax break point.

Tax status for the Departments are fixed as follows:

Departments 1~5: Taxable status 1 and 2.

Departments 6~10: Non-Taxable status.

•See page 18 to change the fixed tax status.

?XXBk

B"XBp

B??Xp

?ZXBk

>??Xp

?XXBk

Z?p

B??Vp

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