Brother Fax User manual

Brother FAX Share

OPERATION MANUAL

Please read this manual thoroughly before using the fax

function in the printer.

Keep this manual in a convenient place for quick and easy

reference at all times.

The product names in this guidebook are trademarks or registered trademarks of each manufacturer. The specifications are subject

to change without notice.

TABLE OF CONTENTS

ABOUT THE FAX FUNCTION ...........................................................................1

Features ........................................................................................................................................ 1

Specifications................................................................................................................................ 2

System Requirements..................................................................................................................... 4

CONNECTING TO THE PRINTER....................................................................5

Installing the External Fax Modem................................................................................................. 5

Settings on the Control Panel ......................................................................................................... 8

USING THE FAX DRIVER................................................................................10

Installing the Fax Driver.............................................................................................................. 10

Receiving Fax Messages.............................................................................................................. 10

Sending a Fax Message.................................................................................................................11

OTHER FUNCTIONS.........................................................................................13

Report Print................................................................................................................................. 13

Sharing the Fax Function on a Network ....................................................................................... 14

TROUBLESHOOTING.......................................................................................17

Messages on the Control Panel..................................................................................................... 17

Q & A......................................................................................................................................... 18

OPERATION MANUAL

-1-

ABOUT THE FAX FUNCTION

Features

By installing an External Fax Modem onto the printer, you can

1) Print a received fax message on plain paper directly to the printer.

2) Send a fax message from your computer.

3) Let multiple users send fax messages from each computer on a single telephone line if

the printer is shared on the network and connected to the printer via a centronics

parallel cable, USB cable (if applicable) or via a network share.

4) Automatically print a fax sent / received report.

External

Fax Modem

Telephone Line

External

Fax Modem

Telephone

Line

Parallel I/F cable

PC1 PC2

Print Queue

for Printer1

Printer1

Telephone Line File Server

RS-232C

Cable

Gender Changer

RS-232C

Cable

Gender Changer

RS-232C

Cable

Gender Changer

OPERATION MANUAL

-2-

Specifications

Printer

Compatibility: ITU-T Group 3

Coding system: MH

Resolution: Horizontal: 200 dots/inch

Vertical: Standard mode; 100 lines/inch

Fine mode; 200 lines/inch

(Only Fine mode is available in Windows NT 4.0)

External Fax Modem: Fax compatibility: Class 2.0

Data transmission: 14,400 - 2,400 bps (Fax Speed)

Auto reduction: Auto / Off / 90%

Fax driver

Operating system: Microsoft®Windows 3.1 / Windows 95 / Windows 98 / Windows /

Windows Me / NT 4.0

Resolution: Standard and Fine (Only Fine mode, 200 dpi in Windows NT

4.0.)

Dial type: Tone / Pulse

Cover page: A custom cover page can be created

Phone book: Up to 1,000 numbers can be registered

Telephone numbers can be registered as groups (up to 64 per

group)

OPERATION MANUAL

-3-

System Requirements

External Fax Modem

The printer can accept the following type of External Fax Modem:

Interface standards: RS-232C

Fax compatibility: Class 2.0

Data transmission: 14,400 - 2,400 bps (Fax Speed)

The following External Fax Modem can be used:

♦3Com/U.S. Robotics 56K Faxmodem

Note:

You cannot use a Class 1, Class 1.0 or Class 2 External Fax Modem.

PC and OS

The fax driver works on the following types of PC and operating systems (OS):

PC: IBM-PC/AT or compatible

Operating system: Microsoft Windows 3.1 / Windows 95 / Windows 98 / Windows

Me / Windows NT 4.0

Caution

•The fax driver works in Windows NT 4.0 with Service Pack 3.0 or higher installed.

•You cannot use the fax function with later versions of Microsoft Windows.

OPERATION MANUAL

-4-

CONNECTING TO THE PRINTER

Installing the External Fax Modem

Caution

You may have to purchase a gender changer to connect the RS-232C cable connected

between the External Fax Modem and the serial interface on the printer, as both connectors

are female.

HL-2060/HL-2400 Series/HL-3400N series

Follow the steps below to connect the External Fax Modem to your printer.

1. Turn on the printer.

2. Press the SEL switch on the control panel to set the printer off-line.

3. Press the SEL switch again while holding down the SHIFT switch. ‘HIDDEN PANEL’

is displayed on the LED.

1. Press the sor tswitch until ‘EXT. FAX MODEM’is displayed, then press the SET

switch.

2. Select ‘FAX MODEM=ON’by pressing the SET switch. (Default setting is OFF.)

3. Turn off the printer.

4. Connect the External Fax Modem to the printer referring to the figure on the next

page.

HL-2460

Follow the steps below to connect the External Fax Model to your printer

1. Press the ‘+’to until ‘INTERFACE MODE’is displayed on the printer front panel,

and then press the ‘SET’button.

2. At the INTERFACE menu, press the ‘+’or ‘-‘ keys until ‘RS-232C’is displayed, then

press the ‘SET’button.

3. Press the ‘set’button when ‘FAX MODE’is displayed on the printer front panel and

you will see: ‘FAX MODE=OFF’, press the ‘+’or ‘-‘ keys until ‘FAX MODE=ON’is

displayed and press the ‘SET’button.

4. Press the ‘SET’button to restart the printer.

5. Connect the External Fax Modem to the printer referring to the figure on the next

page.

Caution

When setting “FAX MODEM=ON and the FAX MODE=OFF (HL-2460 only)”, the RS-

232C (serial) interface is used only for the fax function. The printer cannot receive normal

print data via the serial interface. If you want to use the RS-232C interface for sending

print data, set “FAX MODEM=OFF”and the FAX MODE=OFF (HL-2460 only).

OPERATION MANUAL

-5-

Fig. 1External Fax Modem Connector

Note

For detailed setup procedure of the External Fax Modem, refer to the user’s guide supplied

with the External Fax Modem. Once installation is completed, be sure to turn on the

External Fax Modem before turning on the printer so that the printer recognizes the

modem.

External Fax

Modem

RS-232C Cable for

Modem

Gender Changer

Serial Interface

OPERATION MANUAL

-6-

Settings on the Control Panel

You can change some of the FAX settings on the printer control panel.

HL-2060/HL-2400 Series/HL-3400N series

1. Press the SEL switch to make the printer off-line.

2. Press the MODE switch to enter the Mode Menu. Then, ‘INTERFACE MODE’is

displayed.

3. Press the SET switch until ‘ADVANCED MODE’is displayed.

4. Press the SET switch.

5. Press the SET switch until ‘FAX MODE’is displayed.

6. Press the SET switch.

HL-2460

1. Press the ‘+’to until ‘INTERFACE MODE’is displayed on the printer front panel,

and then press the ‘SET’button.

2. At the INTERFACE menu, press the ‘+’or ‘-‘ keys until ‘RS-232C’is displayed, then

press the ‘SET’button.

3. Press the ‘+’or ‘-‘ keys to scroll through the different options. Press the SET button to

select a setting and then change.

Menu Descriptions

RING DELAY Number of rings before the printer answers when receiving fax data.

Select from 0 to 4. The factory default setting is 2.

REDUCTION Set if the received fax data is reduced for printing or not.

AUTO: reduced automatically (factory default setting)

OFF: not reduced automatically

90%: reduced to 90%

FAX RAM

SIZE Set the RAM size used for the fax function.

After turning the printer off and on the setting is active.

The factory setting is 1MB.

The maximum size that can be set is 15 MB, this depends on the

memory size installed into the printer.

RECEIVE Select if the printer is to receive fax data or not.

When the printer only sends Fax data, select this to OFF.

ON: Receive fax data (factory default setting)

OFF: Does not receive fax data

INTERVAL Set the interval to print a fax sent / received report. The factory

setting is OFF.

Select one of the following 7 types.

OFF: No printing

6H: every 6 hours, 12H: every 12 hours, 24H: every 24 hours

2D: every 2 days, 4D: every 4 days, 7D: every 7 days

OPERATION MANUAL

-7-

USING THE FAX DRIVER

Installing the Fax Driver

Windows 95 / Windows 98 / Windows Me / Windows NT 4.0

1. Click Start, and select Printers from the Settings menu.

2. Click the Add printer icon in the Printers folder.

3. Follow the instructions that appear on the screen. If you have already created a

network share on your file server, specify the share name on your file server.

Caution

When installing the fax driver in Windows NT 4.0, be sure to install it as a “Local Printer”

in Add Printer Wizard. You should select the network port after installing the fax driver if

you want to use it as a network printer. If you install the fax driver as a “Network

Printer”, it will not work.

Receiving Fax Messages

When the printer power is on, the printer automatically receives fax data through the

External Fax Modem and prints the data. The ‘FAX RECEIVING’message appears while

the printer is receiving data.

You can also make a setting on the control panel to not receive fax data. For details, refer

to ‘Settings on the Control Panel’in this manual.

Caution

When the ‘FAX RECEIVING’message appears on the control panel, do not turn off the

printer as this will result in the fax data not being completely received.

OPERATION MANUAL

-8-

Sending a Fax Message

Windows

95 / Windows 98 / Windows Me / Window NT 4.0

Please note that this driver is not designed to work on Windows 2000 systems.

To select the driver from the Printer Folder:

1. Click Start, and select Printers from the Settings menu.

2. Select ‘Brother FAX Share’from the list of the printer drivers installed onto your

computer. Then, click the right mouse button and select Set As Default.

To select the driver from the application software,

1. Select Printer Setup or Page Setup in the File menu.

(The setting dialog box appears after selecting Print in some application software.)

2. Change the printer driver to ‘Brother FAX Share’in the setting dialog box.

1. Select Print in the File menu of the application software.

2. The Print dialog box appears. Press the OK button to show the FAX Sending dialog

box.

3. Enter the telephone number and other items as required and then press the Start button

to send the fax data to the printer.

4. The printer sends the fax data through the External Fax Modem.

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