Brother MFC-J245 User manual

Start Here

Quick Setup Guide

USA/CAN Version 0

MFC-J245

Thank you for choosing Brother, your support is important to us and we value your business. Your Brother product

is engineered and manufactured to the highest standards to deliver reliable performance, day-in and day-out.

Please read the Product Safety Guide first before you set up your machine. Then, please read this Quick Setup

Guide for the correct setup and installation.

Manuals in Spanish for this model are available on the enclosed CD-ROM.

Manuales en Español para este modelo están disponibles en el CD-ROM incluido.

Unpack the machine and check the components

The components included in the box may differ depending on your country.

* If your computer does not have a CD-ROM drive, the supplied CD-ROM does not contain drivers for your

operating system, or you want to download manuals and utilities, visit your model page at

http://solutions.brother.com/.

WARNING

Plastic bags are used in the packing of your machine. Plastic bags are not toys. To avoid the danger

of suffocation, keep these bags away from babies and children and dispose of them correctly.

WARNING WARNING indicates a potentially hazardous situation which, if not avoided, could result in death

or serious injuries.

CAUTION CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor

or moderate injuries.

IMPORTANT IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in

damage to property or loss of product functionality.

NOTE Notes tell you how to respond to a situation that may arise or give tips about how the operation

works with other features.

Starter Ink

Cartridges

Black

Yellow

Cyan

Magenta Quick Setup Guide

CD-ROM*

Basic User’s Guide Product Safety Guide Telephone Line Cord

NOTE

Save all packing materials and the box in case for any reason you must ship your machine.

USB cable

You need to purchase the correct USB cable.

We recommend using a USB 2.0 cable (Type A/B) that is no more than six feet (two meters) long.

aRemove the protective tape and film covering

the machine, and also from the LCD.

Remove

the plastic bag acontaining the ink

cartridges from on top of the paper tray.

cMake sure you have all the components.

Connect the power cord

and telephone line

aConnect the power cord.

bLift the scanner cover until it locks securely into

the open position.

cConnect the telephone line cord.

Connect one end of the telephone line cord to

the jack marked LINE on the machine.

Carefully guide the telephone line cord into the

cable channel and out the back of the machine.

Connect the other end to a modular wall jack.

NOTE

DO NOT connect the USB cable yet (if you are

using a USB cable).

NOTE

• If you do not plan to use the fax feature on this

machine, go to step 3on page 4.

• To prolong the life of the print head, provide the

best ink cartridge economy and maintain print

quality, we do not recommend unplugging the

machine frequently and/or leaving the machine

unplugged for extended periods of time. Each

time you plug the machine in, it automatically

cleans the print head, which uses some of your

ink.

We recommend using to power down the

machine. Using allows minimal power to

the machine, resulting in periodic, but less

frequent, cleaning of the print head.

IMPORTANT

The telephone line cord MUST be connected to

the jack marked LINE on the machine.

dLift the scanner cover to release the lock a.

Gently push the scanner cover support

down band close the scanner cover cusing

both hands.

CAUTION

Be careful not to pinch your fingers when the

scanner cover closes.

NOTE

If you are sharing one telephone line with an

external telephone, connect it as shown below.

Before you connect the external telephone,

remove the white protective cap cfrom the EXT.

jack on the machine.

aExtension telephone

bExternal telephone

cProtective cap

NOTE

If you are sharing one telephone line with an

external telephone answering machine, connect it

as shown below.

Before you connect the external telephone

answering machine, remove the white protective

cap afrom the EXT. jack on the machine.

aProtective cap

Set the receive mode to External TAD if you

have an external answering machine. See

Choose the correct Receive Mode on page 9. For

additional details, see Connecting an external

TAD (telephone answering device) in chapter 6 of

the Basic User’s Guide.

Install the ink cartridges

CAUTION

If ink gets in your eyes, wash it out with water at

once and call a doctor if you are concerned.

aMake sure that the power is turned on.

The LCD shows:

No Ink Cartridge

bOpen the ink cartridge cover a.

cRemove the orange protective part a.

dUnpack the ink cartridge.

Turn the green release lever on the orange

protective packing acounterclockwise until it

clicks to release the vacuum seal. Then

remove the orange protective packing aas

shown.

NOTE

Make sure you install the Starter Ink Cartridges

included with your machine first.

NOTE

Do not throw away the orange protective part.

You will need it if you transport the machine.

IMPORTANT

• DO NOT shake the ink cartridges. If ink stains

your skin or clothing, wash with soap or

detergent at once.

• DO NOT touch the cartridge in the area

indicated b, as this can cause the machine not

to function with the cartridge.

eTake care to match the sticker color awith the

cartridge color bas shown in the diagram

below.

Install each ink cartridge in the direction of the

arrow on the label.

fGently push the back of the ink cartridge

marked “PUSH” until it latches. After all the ink

cartridges are installed, close the ink cartridge

cover.

Load plain Letter/A4

paper

aPull the paper tray acompletely out of the

machine.

NOTE

The machine will prepare the ink tube system for

printing. This process will take approximately four

minutes. Do not turn off the machine. We

recommend you perform the next step while

waiting.

IMPORTANT

• DO NOT take out ink cartridges if you do not

need to replace them. If you do so, it may

reduce the ink quantity and the machine will not

know the quantity of ink left in the cartridge.

• DO NOT repeatedly insert and remove the

cartridges. If you do so, ink may seep out of the

cartridge.

• Once you open an ink cartridge, install it in the

machine and use it up within six months of

installation. Use unopened ink cartridges by

the expiration date written on the cartridge

package.

• DO NOT dismantle or tamper with the ink

cartridge, this can cause the ink to leak out of

the cartridge.

• Brother strongly recommends that you do not

refill the ink cartridges provided with your

machine. We also strongly recommend that

you continue to use only Genuine Brother

Brand replacement ink cartridges. Use or

attempted use of potentially incompatible ink

and/or cartridges in the Brother machine may

cause damage to the machine and/or may

result in unsatisfactory print quality. Our

warranty coverage does not apply to any

problem that is caused by the use of

unauthorized third party ink and/or cartridges.

To protect your investment and obtain premium

performance from the Brother machine, we

strongly recommend the use of Genuine

Brother Supplies.

NOTE

Make sure the first printed page is Letter/A4 size.

bOpen the output paper tray cover a.

cGently press and slide the paper width

guides aand then the paper length guide bto

fit the paper size.

Make sure that the triangular marks con the

paper width guides aand paper length

guide bline up with the mark for the paper size

you are using.

dFan the stack of paper well to avoid paper jams

and misfeeds.

eGently put the paper into the paper tray print

side down and top edge first. Check that the

paper is flat in the tray.

NOTE

Always make sure that the paper is not curled or

wrinkled.

IMPORTANT

Be careful that you do not push the paper in too

far; it may lift at the back of the tray and cause

paper feed problems.

NOTE

When you use Legal size paper, press and hold

the universal guide release button aas you slide

out the front of the paper tray.

fGently adjust the paper width guides to the

paper with both hands. Make sure that the

paper width guides touch the edges of the

paper.

gClose the output paper tray cover.

hSlowly push the paper tray completely into the

machine.

iWhile holding the paper tray in place, pull out

the paper support auntil it clicks, and then

unfold the paper support flap b.

Check the print quality

aWhen the preparation process has finished, the

LCD shows this message

Set Paper and

Press Start

Press Color Start.

bCheck the quality of the four color blocks on the

sheet. (black/yellow/cyan/magenta)

cIf all lines are clear and visible, press 1(Yes) to

finish the quality check and go to the next step.

If lines are missing, press 2(No) and follow the

steps on the LCD.

Poor

Set the date and time

The LCD displays the date and time. You can also

add the current date and time to each fax you send by

setting your Station ID (see step 10).

aWhen the LCD shows this message, press OK.

Date&Time

Enter & OK Key

bEnter the last two digits of the year on the dial

pad, and then press OK.

Year:2013

(e.g. Enter 13for 2013.)

cEnter the two digits for the month on the dial

pad, and then press OK.

dEnter the two digits for the day on the dial pad,

and then press OK.

ePress aor bto choose 12h Clock or 24h

Clock, and then press OK.

fEnter the time on the dial pad, and then press

OK.

(12h Clock only)

Press aor bto choose AM or PM, and then

press OK.

Choose your language

(if needed)

aPress Menu, 0, 0.

0.Local Language

bPress aor bto choose your language.

Press OK.

cPress Stop/Exit.

Set the LCD contrast

(if needed)

If you are having difficulty reading the LCD, try

changing the contrast setting.

aPress Menu, 2, 5.

5.LCD Contrast

bPress aor bto choose Dark or Light.

Contrast:Dark

Contrast:Light

cPress OK.

dPress Stop/Exit.

NOTE

You can change date, time, or clock type (12h or

24h) at any time. For more information, see

Setting the date and time in the Basic User’s

Guide.

Choose the correct Receive Mode

The correct Receive Mode is determined by the external devices and telephone subscriber services (Voice Mail,

Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.

For more information, see Using Receive Modes in chapter 5 of the Basic User’s Guide.

If you are not using this machine for faxing, go to the next step.

aPress Menu, 3, 1, 1.

1.Receive Mode

bPress aor bto choose your preferred receive mode.

Press OK.

cPress Stop/Exit.

Will you be using a Distinctive Ring number for receiving faxes?

Brother uses the term “Distinctive Ring” but telephone companies may have other names for this service such

as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Call, and Smart Ring. See Distinctive

Ring in chapter 6 of the Basic User’s Guide for instruction on setting up your machine using this feature.

Will you be using Voice Mail on the same telephone line as your Brother machine?

If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that

Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail

in chapter 6 of the Basic User’s Guide for instructions on setting up your machine using this service.

Will you be using a Telephone Answering Device on the same telephone line as your Brother machine?

Your external telephone answering device (TAD) will automatically answer every call. Voice messages are

stored on the external TAD and fax messages are printed. Choose External TAD as your Receive Mode. See

the instructions below. For additional details, see Connecting an external TAD (telephone answering device) in

chapter 6 of the Basic User’s Guide.

Will you be using your Brother machine on a dedicated fax line?

Your machine automatically answers every call as a fax. Choose

Fax Only

as your Receive Mode. See the

instructions below.

Will you be using your Brother machine on the same line as your telephone?

Do you want to receive voice calls and faxes automatically?

The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the same

line. Choose Fax/Tel as your Receive Mode. See the instructions below. For additional information see

Fax/Tel in chapter 5 of the Basic User’s Guide for instructions on setting up and using this receive mode.

Important Note: You cannot receive voice messages on either Voice Mail or an answering machine

when choosing the Fax/Tel mode.

Do you expect to receive very few faxes?

Choose Manual as your Receive Mode. You control the phone line and must answer every call yourself.

See the instructions below.

NOTE

If the Receive Mode option is not displayed, make sure the Distinctive Ring feature is set to Off. (See Turning

off Distinctive Ring in chapter 6 of the Basic User’s Guide.)

Set your Station ID

Set your machine’s Station ID so that the date and

time appear on each fax you send.

If you are not using this machine for faxing, go to the

next step.

aPress Menu, 0, 2.

2.Station ID

bEnter your fax number (up to 20 digits) on the

dial pad, and then press OK.

cEnter your name (up to 20 characters) using

the dial pad, and then press OK.

dPress Stop/Exit.

Transmission

Verification Report

Your Brother machine is equipped with a

Transmission Verification Report that can be used as

confirmation that you sent a fax. This report lists the

name or fax number of the receiving party, the date,

time, and duration of the transmission, the number of

pages transmitted, and whether or not the

transmission was successful. If you want to use the

Fax Transmission Report feature, see Transmission

Verification Report in chapter 4 of the Basic User’s

Guide.

NOTE

• See the following chart for entering your name.

• To enter a space in a fax number, press conce

between numbers. To enter a space in a name,

press ctwice between characters.

• If you need to enter a character that is on the

same key as the character before, press cto

move the cursor to the right.

• If you entered a character incorrectly and want

to change it, press dor cto move the cursor to

the incorrect character, and then press Clear.

Press

key

One

time

Two

times

Three

times

Four

times

Five

times

2ABC2A

3DEF 3D

4GH I 4G

5JKL5J

6MNO6M

7PQRS7

8TUV8T

9WXY Z 9

NOTE

If you make a mistake and want to start again,

press Stop/Exit and go back to a.

NOTE

(USA only)

The Telephone Consumer Protection Act of 1991

makes it unlawful for any person to use a

computer or electronic device to send any

message via a telephone fax machine unless

such messages clearly contain, in a margin at the

top or bottom of each transmitted page, or on the

first page of the transmission, the date and time it

is sent and an identification of the business or

other entity or other individual sending the

message and the telephone number of the

sending machines or such business, other entity

or individual.

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