Brother MFC-9*970CDW User manual

Start Here MFC-9970CDW

Quick Setup Guide

USA/CAN Version 0

Please read Safety and Legal Booklet first before you set up your machine. Then, please read this Quick Setup

Guide for the correct setup and installation.

To view the Quick Setup Guide in other languages, please visit http://solutions.brother.com/.

Unpack the machine and check the components

WARNING indicates a potentially hazardous situation which, if not avoided,

could result in death or serious injuries.

CAUTION indicates a potentially hazardous situation which, if not avoided, may

result in minor or moderate injuries.

Installation CD-ROM,

Documentation CD-ROM

Accessory Order Form

(USA only)

Product Registration

Sheet

(USA only)

AC Power Cord Basic User's Guide Quick Setup Guide

Waste Toner Box

(pre-installed)

Belt Unit

(pre-installed)

Starter Toner Cartridges

(pre-installed)

(Black, Cyan, Magenta and

Yellow)

Drum Unit

(pre-installed)

Telephone Line Cord Safety and Legal Booklet

WARNING

CAUTION

WARNING

• Plastic bags are used in the packaging of your machine. Plastic bags are not toys. To avoid danger of

suffocation, please keep these bags away from babies and children and dispose of them properly.

• This machine is heavy and weighs approximately 62.8 lb. (28.5 kg). To prevent possible injuries at least

two people should lift the machine. Be careful not to pinch your fingers when you put the machine

down.

• If you use a Lower Tray, carry it separately from your machine.

Note

• Keep a minimum gap around the machine as shown in the illustration.

• The components included in the box may differ depending on your country.

• We recommend that you save the original packaging.

• If for any reason you must ship your machine, carefully repack the machine in the original packaging to avoid

any damage during transit. The machine should be adequately insured with the carrier. For how to repack

the machine, see Packing and shipping the machine in the Advanced User's Guide.

• The interface cable is not a standard accessory. Buy the appropriate interface cable for the interface you

want to use (USB or Network).

USB cable

• It is recommended to use a USB 2.0 cable (Type A/B) that is no longer than 6 feet (2 meters).

• DO NOT connect the interface cable at this time. Connecting the interface cable is done during MFL-Pro

installation process.

Network cable

Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet

Network.

15.70 in. (400 mm)

4.00 in.

(100 mm)

4.00 in.

(100 mm)

9.84 in.

(250 mm)

Remove the packing

material from the

machine

aRemove the packing tape from the outside of

the machine.

bOpen the MP tray a, and remove the plastic

sheet bfrom the MP tray support, then close

the MP tray.

cPress the front cover release button and open

the front cover. Remove the silica gel pack a.

CAUTION

DO NOT eat the Silica Pack. Discard immediately.

dHold the green handle of the drum unit aand

pull it out until it stops.

eGently pull the orange packing material

towards the front of the machine to remove it.

fRemove the packing tape and the 4 orange

packing pieces.

gPush the drum unit firmly back into the

machine.

hClose the front cover of the machine.

IMPORTANT

DO NOT connect the AC power cord yet.

Load paper in the paper

tray

aPull the paper tray completely out of the

machine.

bWhile pressing the green paper-guide release

lever a, slide the paper guides to fit the paper

size you are loading in the tray. Make sure that

the guides are firmly in the slots.

cFan the stack of paper well to avoid paper jams

and misfeeds.

dPut paper in the tray and make sure:

The paper is below the maximum paper

mark (bbb)a.

Over filling the paper tray will cause paper

jams.

The side to be printed on must be face down.

The paper guides touch the sides of the

paper so it will feed properly.

ePut the paper tray firmly back in the machine.

Make sure that it is completely inserted into the

machine.

For more information about recommended

paper, see Recommended paper and print

media in the Basic User's Guide.

Connect the power cord

and telephone line

aConnect the AC power cord to the machine,

and then plug it into an AC power outlet.

bRemove the label covering the machine's

power switch, and then switch the machine on.

cConnect the telephone line cord. Connect one

end of the telephone line cord to the jack on the

machine marked LINE and the other end to a

modular wall jack.

WARNING

The machine must be grounded using a

3-prong plug.

Since the machine is grounded through the

power outlet, you can protect yourself from

potentially hazardous electrical conditions on

the telephone network by keeping the power

cord connected to your machine when you

connect it to a telephone line. Similarly, you

can protect yourself when you want to move

your machine by disconnecting the telephone

line first and then the power cord.

IMPORTANT

DO NOT connect the interface

cable yet.

IMPORTANT

The telephone line cord MUST be connected

to the jack on the machine marked LINE.

Note

If you are sharing one telephone line with an

external telephone, connect it as shown below.

Before you connect the external telephone,

remove the protective cap afrom the EXT. jack

on the machine.

1Extension telephone

2External telephone

Choose your language

(if needed)

aPress MENU.

bPress aor bto display Initial Setup.

Press Initial Setup.

cPress aor bto display Local Language.

Press Local Language.

dPress your language.

ePress Stop/Exit.

Note

If you are sharing one telephone line with an

external telephone answering machine, connect it

as shown below.

Before you connect the external telephone

answering machine, remove the protective cap a

from the EXT. jack on the machine.

Set the receive mode to External TAD if

you have an external answering machine.

See Choose the correct Receive

Mode on page 7. For additional details, see

Connecting an external TAD (telephone

answering device) in the Basic User's Guide.

Choose the correct Receive Mode

The correct Receive Mode is determined by the external devices and telephone subscriber services (Voice Mail,

Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.

aPress MENU.

bPress aor bto display Initial Setup.

Press Initial Setup.

cPress aor bto display Receive Mode.

Press Receive Mode.

dPress your receive mode.

ePress Stop/Exit.

Will you be using a Distinctive Ring number for receiving faxes?

Brother uses the term “Distinctive Ring” but telephone companies may have other names for this service such

as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Call, and Smart Ring. See Distinctive

Ring in the Basic User's Guide for instruction on setting up your machine using this feature.

Will you be using Voice Mail on the same telephone line as your Brother machine?

If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that

Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail

in the Basic User's Guide for instructions on setting up your machine using this service.

Will you be using a Telephone Answering Device on the same telephone line as your Brother machine?

Your external telephone answering device (TAD) will automatically answer every call. Voice messages are

stored on the external TAD and fax messages are printed. Choose External TAD as your receive mode. See

the instructions below.

Will you be using your Brother machine on a dedicated fax line?

Your machine automatically answers every call as a fax. Choose Fax Only as your receive mode. See the

instructions below.

Will you be using your Brother machine on the same line as your telephone?

Do you want to receive voice calls and faxes automatically?

The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the same line.

Choose Fax/Tel as your receive mode. See the instructions below.

Important Note: You cannot receive voice messages on either Voice Mail or an answering machine when

choosing the Fax/Tel mode.

Do you expect to receive very few faxes?

Choose Manual as your receive mode. You control the telephone line and must answer every call yourself.

See the instructions below.

For details, see Using receive modes in the Basic User's Guide.

Set the LCD brightness

(if needed)

If you are having difficulty reading the LCD, try

changing the brightness setting.

aPress MENU.

bPress aor bto display General Setup.

Press General Setup.

cPress aor bto display LCD Settings.

Press LCD Settings.

dPress Backlight.

ePress Light, Med or Dark.

fPress Stop/Exit.

Set the date and time

The machine displays the time, and if you set up the

station ID the date and time will be added to each fax

you send.

aPress MENU.

bPress aor bto display Initial Setup.

Press Initial Setup.

cPress aor bto display Date&Time.

Press Date&Time.

dPress Date&Time again.

eEnter the last two digits of the year using the

buttons on the Touchscreen, and then press

OK.

(e.g. Enter 1, 1for 2011.)

fEnter the two digits for the month using the

buttons on the Touchscreen, and then press

OK.

(e.g. Enter 0, 3for March.)

gEnter the two digits for the day using the

buttons on the Touchscreen, and then press

OK.

(e.g. Enter 2, 5for 25th.)

hEnter the time in 24-hour format using the

buttons on the Touchscreen, and then press

OK.

(e.g. Enter 1, 5, 2, 5for 3:25 P.M.)

iPress Stop/Exit.

Set your Station ID

The machine displays the date and time, and if you

set up the Station ID, it will add it to each fax you send.

aPress MENU.

bPress aor bto display Initial Setup.

Press Initial Setup.

cPress aor bto display Station ID.

Press Station ID.

dEnter your fax number (up to 20 digits) using

the buttons on the Touchscreen, and then

press OK.

eEnter your telephone number (up to 20 digits)

using the buttons on the Touchscreen, and

then press OK. (If your telephone number and

fax number are the same, enter the same

number again.)

fUse the buttons on the Touchscreen to enter

your name (up to 20 characters), and then

press OK.

gPress Stop/Exit.

Note

• To enter numbers or special letters, press

repeatedly until the character you want to enter

appears, then press the character you want.

• If you need to enter a character that is on the

same button as the last character, press cto

move the cursor to the right.

• If you entered a letter incorrectly and want to

change it, press dor cto move the cursor to the

incorrect character, and press .

• To enter a space, press or .

For more details, see Entering text in the

Basic User's Guide.

Note

If you make a mistake and want to start again,

press Stop/Exit and go back to step a.

(USA only) The Telephone Consumer Protection

Act of 1991 makes it unlawful for any person to

use a computer or electronic device to send any

message via a telephone fax machine unless

such messages clearly contain, in a margin at the

top or bottom of each transmitted page, or on the

first page of the transmission, the date and time it

is sent and an identification of the business or

other entity or other individual sending the

message and the telephone number of the

sending machines or such business, other entity

or individual. To program this information into

your machine, see Set the date and

time on page 8 and Set your Station

ID on page 9.

Fax Transmission Report

Your Brother machine is equipped with a

Transmission Verification Report that can be used as

confirmation that you sent a fax. This report lists the

name or fax number of the receiving party, the date,

time, and duration of the transmission, the number of

pages transmitted, and whether or not the

transmission was successful. If you want to use the

Fax Transmission Report feature see Printing reports

in the Advanced User's Guide.

Set tone or pulse dialing

mode (Canada only)

Your machine comes set for Tone dialing service. If

you have Pulse dialing service (rotary), you need to

change the dialing mode.

aPress MENU.

bPress aor bto display Initial Setup.

Press Initial Setup.

cPress aor bto display Tone/Pulse.

Press Tone/Pulse.

dPress Pulse (or Tone).

ePress Stop/Exit.

Set the telephone line

compatibility

If you are connecting the machine to a VoIP service

(over the Internet) you need to change the

compatibility setting.

aPress MENU.

bPress aor bto display Fax.

Press Fax.

cPress aor bto display Miscellaneous.

Press Miscellaneous.

dPress Compatibility.

ePress Basic(for VoIP).

fPress Stop/Exit.

Note

If you are using an analog telephone line you can

skip this step.

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