Brother MFC-295CN User manual

Start Here MFC-255CW

MFC-295CN

Quick Setup Guide

USA/CAN Version 0

Before you can use the machine, please read this Quick Setup Guide for the correct setup and installation.

Unpack the machine and check the components

WARNING

Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, please keep

these bags away from babies and children.

Most of the Illustrations in this Quick Setup Guide show the MFC-255CW.

aRemove the protective tape and film covering the machine.

bRemove the plastic bag acontaining the ink cartridges from on top of the paper tray.

cMake sure you have all components.

WARNING Warnings tell you what to do to prevent possible personal injury.

CAUTION Cautions specify procedures you must follow or avoid to prevent possible minor injuries.

IMPORTANT

DO NOT connect the USB cable yet (if you are using a USB

cable).

Starter Ink

Cartridges [x4]

Black

Yellow

Cyan

Magenta

Quick Setup Guide

User’s Guide CD-ROM Accessory Order

Form

Product Registration

Sheet (USA only)

Telephone Line Cord

Note

• The components included in the box may differ depending on your country.

• Save all packing materials and the box in case for any reason you must ship your machine.

• You need to purchase the correct interface cable for the interface you want to use (for USB or network

connection).

USB cable

Please make sure you use a USB 2.0 cable (Type A/B) that is no more than 6 feet (2 meters) long (cable not

included).

Your machine has a USB interface that is compatible with the USB 2.0 specification. This interface is also

compatible with Hi-Speed USB 2.0; however, the maximum data transfer rate will be 12 Mbits/s. The machine

can also be connected to a computer that has a USB 1.1 interface.

Network cable

Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet

Network.

Load plain Letter/A4

paper

aPull the paper tray acompletely out of the

machine.

bLift the output paper tray cover a.

cWith both hands, gently press and slide the

paper side guides aand then the paper length

guide bto fit the paper size you are loading in

the tray.

Make sure that the triangular marks con the

paper side guides aand paper length guide b

line up with the mark for the paper size you are

using.

dFan the stack of paper well to avoid paper jams

and misfeeds.

eGently put the paper into the paper tray print

side down and top edge first. Check that the

paper is flat in the tray.

fGently adjust the paper side guides to the

paper with both hands. Make sure that the

paper side guides touch the edges of the

paper.

IMPORTANT

DO NOT push the paper in too far.

Note

When you use Legal size paper, press and hold

the universal guide release button aas you slide

out the front of the paper tray.

gClose the output paper tray cover a.

hSlowly push the paper tray completely into the

machine.

iWhile holding the paper tray in place, pull out

the paper support auntil it clicks, and then

unfold the paper support flap b.

Connect the power cord

and telephone line

aConnect the power cord.

bConnect the telephone line cord. Connect one

end of the telephone line cord to the jack on the

machine marked LINE and the other end to a

modular wall jack.

IMPORTANT

DO NOT connect the USB cable yet (if you are

using a USB cable).

IMPORTANT

The telephone line cord MUST be connected

to the jack on the machine marked LINE.

Note

If you are sharing one telephone line with an

external telephone, connect it as shown below.

Before you connect the external telephone,

remove the protective cap afrom the EXT. jack

on the machine.

1Extension telephone

2External telephone

Note

If you are sharing one telephone line with an

external telephone answering machine, connect it

as shown below.

Before you connect the external telephone

answering machine, remove the protective cap a

from the EXT. jack on the machine.

Set the receive mode to

External TAD

you have an external answering machine. See

Choose the correct Receive Mode on page 8.

For additional details,

see Connecting an

external TAD (telephone answering device)

in Chapter 7 of the User’s Guide.

Install the ink cartridges

CAUTION

If ink gets in your eyes, wash them out with water

at once, and if irritation occurs consult a doctor.

aMake sure that the power is turned on.

The LCD shows:

No Cartridge

bOpen the ink cartridge cover a.

cRemove the green protective part a.

dUnpack the ink cartridge.

eTurn the green knob on the protective yellow

cap clockwise until it clicks to release the

vacuum seal, then remove the cap a.

fTake care to match the color of the lever a

with the cartridge color b, as shown in the

diagram below.

gInstall each ink cartridge in the direction of the

arrow on the label.

Note

Do not throw away the green protective part. You

will need it if you transport the machine.

Gently push the ink cartridge until it clicks. After

all the ink cartridges are installed close the ink

cartridge cover.

Note

The machine will prepare the ink tube system for

printing. This process will take approximately four

minutes. Do not turn off the machine.

IMPORTANT

• DO NOT take out ink cartridges if you do not

need to replace them. If you do so, it may

reduce the ink quantity and the machine will

not know the quantity of ink left in the

cartridge.

• DO NOT shake the ink cartridges. If ink

stains your skin or clothing, wash with soap

or detergent at once.

• DO NOT repeatedly insert and remove the

cartridges. If you do so, ink may seep out of

the cartridge.

• If you mix the colors by installing an ink

cartridge in the wrong position, clean the

print head several times after correcting the

cartridge installation. (See Cleaning the

print head in Appendix B of the User’s

Guide.)

• Once you open an ink cartridge, install it in

the machine and use it up within six months

of installation. Use unopened ink cartridges

by the expiration date written on the

cartridge package.

• DO NOT dismantle or tamper with the ink

cartridge, this can cause the ink to leak out

of the cartridge.

• Brother strongly recommends that you do

not refill the ink cartridges provided with

your machine. We also strongly recommend

that you continue to use only Genuine

Brother Brand replacement ink cartridges.

Use or attempted use of potentially

incompatible ink and/or cartridges in the

Brother machine may cause damage to the

machine and/or may result in unsatisfactory

print quality. Our warranty coverage does

not apply to any problem that is caused by

the use of unauthorized third party ink

and/or cartridges. To protect your

investment and obtain premium

performance from the Brother machine, we

strongly recommend the use of Genuine

Brother Supplies.

Check the print quality

aWhen the preparation process has finished, the

LCD shows this message

Set Paper and

Press Start

Press Color Start.

bCheck the quality of the four color blocks aon

the sheet. (black/yellow/cyan/magenta)

cIf all lines are clear and visible, press 1(Yes)

on the dial pad to finish the quality check and

go to step 6.

If you can see missing short lines, press 2(No)

on the dial pad and go to d.

dThe LCD asks you if the print quality is OK for

black and color. Press 1(Yes) or 2(No) on the

dial pad.

Black OK?

1.Yes 2.No

Color OK?

1.Yes 2.No

After pressing 1(Yes) or 2(No) for both black

and color, the LCD shows:

Start Cleaning?

1.Yes 2.No

ePress 1(Yes) , the machine will then start

cleaning the colors.

fAfter cleaning is finished, press Color Start.

The machine starts printing the Print Quality

Check Sheet again. Go back to b.

Choose your language

(if needed)

aPress Menu, 0, 0.

0.Local Language

bPress aor bto choose your language.

Press OK.

cPress Stop/Exit.

Poor

Choose the correct Receive Mode

The correct Receive Mode is determined by the external devices and telephone subscriber services (Voice Mail,

Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.

aPress Menu, 0, 1.

1.Receive Mode

bPress aor bto choose the receive mode.

Press OK.

cPress Stop/Exit.

Will you be using a Distinctive Ring number for receiving faxes?

Brother uses the term "Distinctive Ring" but telephone companies may have other names for this service such

as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Call, and Smart Ring. See Distinctive

Ring in Chapter 7 of the User's Guide for instruction on setting up your machine using this feature.

Will you be using Voicemail on the same telephone line as your Brother machine?

If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that

Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail

in Chapter 7 of the User's Guide for instructions on setting up your machine using this service.

Will you be using a Telephone Answering Device on the same telephone line as your Brother machine?

Your external telephone answering device (TAD) will automatically answer every call. Voice messages are

stored on the external TAD and fax messages are printed. Choose External TAD as your receive mode. See

the instructions below.

Will you be using your Brother machine on a dedicated fax line?

Your machine automatically answers every call as a fax. Choose

Fax Only

as your receive mode. See the

instructions below.

Will you be using your Brother machine on the same line as your telephone?

Do you want to receive voice calls and faxes automatically?

The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the same

line. Choose Fax/Tel as your receive mode. See the instructions below.

Important Note: You cannot receive voice messages on either Voice Mail or an answering machine

when choosing the Fax/Tel mode.

Do you expect to receive very few faxes?

Choose Manual as your receive mode. You control the phone line and must answer every call yourself.

See the instructions below.

For details, see Using receive modes in Chapter 6 of the User's Guide.

Note

If the Receive Mode option is not displayed, make sure the Distinctive Ring feature is set to Off. (See Turning

off Distinctive Ring in Chapter 7 of the User's Guide.)

Set the LCD contrast

(if needed)

If you are having difficulty reading the LCD from your

position, try changing the contrast setting.

aPress Menu, 1, 6.

6.LCD Contrast

bPress aor bto choose Dark or Light.

Contrast:Dark

Contrast:Light

cPress OK.

dPress Stop/Exit.

Set the date and time

The machine displays the date and time, and if you

set up the station ID the date and time will be added

to each fax you send.

aPress Menu, 0, 2.

2.Date&Time

bEnter the last two digits of the year on the dial

pad, and then press OK.

Year:2009

(e.g. Enter 09for 2009.)

cEnter the two digits for the month on the dial

pad, and then press OK.

Month:03

(e.g. Enter 03for March.)

dEnter the two digits for the day on the dial pad,

and then press OK.

Day:01

(e.g. Enter 01for the first day of the month.)

eEnter the time in 24-hour format on the dial

pad, and then press OK.

Time:15:25

(e.g. Enter 15, 25for 3:25 P.M.)

fPress Stop/Exit.

Set your Station ID

You should store your name and fax number to be

printed on all fax pages that you send.

aPress Menu, 0, 3.

3.Station ID

bEnter your fax number (up to 20 digits) on the

dial pad, and then press OK.

cEnter your name (up to 20 characters) using

the dial pad, and then press OK.

dPress Stop/Exit.

Fax Transmission Report

Your Brother machine is equipped with a

Transmission Verification Report that can be used as

confirmation that you sent a fax. This report lists the

name or fax number of the receiving party, the date,

time, and duration of the transmission, the number of

pages transmitted, and whether or not the

transmission was successful. If you want to use the

Fax Transmission Report feature, see Printing

Reports in Chapter 9 of the User’s Guide.

Note

• See the following chart for entering your name.

• If you need to enter a character that is on the

same key as the last character, press cto

move the cursor to the right.

• If you entered a letter incorrectly and want to

change it, press dor cto move the cursor to the

incorrect character, press Clear/Back.

Press

key

One

time

Two

times

Three

times

Four

times

2ABC2

3DEF 3

4GH I 4

5JKL5

6MNO6

7PQRS

8TUV8

9WX Y Z

Note

If you make a mistake and want to start again,

press Stop/Exit and go back to a.

For details, see Entering Text in Appendix C

of the User's Guide.

Note

(USA only)

The Telephone Consumer Protection Act of 1991

makes it unlawful for any person to use a

computer or electronic device to send any

message via a telephone fax machine unless

such messages clearly contain, in a margin at the

top or bottom of each transmitted page, or on the

first page of the transmission, the date and time it

is sent and an identification of the business or

other entity or other individual sending the

message and the telephone number of the

sending machines or such business, other entity

or individual.

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