Brother MFC-253CW User manual

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Quick Setup Guide

ARL/ASA/NZ Version 0

MFC-253CW

MFC-255CW

MFC-257CW

MFC-295CN

Before you can use the machine, please read this Quick Setup Guide for the correct setup and installation.

Unpack the machine and check the components

WARNING

Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, please keep

these bags away from babies and children.

Most of the illustrations in this Quick Setup Guide show the MFC-295CN.

aRemove the protective tape and film covering the machine.

bRemove the plastic bag acontaining the ink cartridges from on top of the paper tray.

cMake sure you have all components.

WARNING Warnings tell you what to do to prevent possible personal injury.

CAUTION Cautions specify procedures you must follow or avoid to prevent possible minor injuries.

IMPORTANT

DO NOT connect the USB cable yet (if you are using a USB

cable).

Inbox Ink Cartridges

[x4]

Black

Yellow

Cyan

Magenta

(Approx. 65% yield

of the replacement

cartridge) For

details, see

Consumable items

in the User’s Guide.

Quick Setup Guide

USB Interface Cable

User’s Guide CD-ROM Telephone Line Cord

Telephone Line

Cord Adapter

(Australia only)

Telephone Line Cord

Adapter

(Hong Kong only)

Power Cord

Australia &

New Zealand

Hong Kong,

Malaysia &

Singapore Taiwan Philippines & Thailand

The supplied mains plug is a grounded three pin plug. The supplied mains plug is a

side grounded two pin plug.

Make sure that the AC socket will accept the supplied grounded pin plug. This machine must be grounded, If in doubt, call a

qualified electrician.

Load plain A4 paper

aPull the paper tray acompletely out of the

machine.

bLift the output paper tray cover a.

cWith both hands, gently press and slide the

paper side guides aand then the paper length

guide bto fit the paper size you are loading in

the tray.

Make sure that the triangular marks con the

paper side guides aand paper length guide b

line up with the mark for the paper size you are

using.

dFan the stack of paper well to avoid paper jams

and misfeeds.

Note

• The components included in the box may differ

depending on your country.

• Save all packing materials and the box in case

for any reason you must ship your machine.

• For a network connection you will need to

purchase a network interface cable. Please use

the supplied USB cable for a USB connection.

• To ensure safe operation the supplied plug

must be inserted only into a standard power

outlet that is properly grounded through the

standard electrical wiring. Non grounded

equipment may cause an electrical shock

hazard, and may cause excessive electrical

noise radiation.

USB cable

Please make sure you use a USB 2.0 cable

(Type A/B) that is no more than 2 metres long.

Network cable

Use a straight-through Category5 (or greater) twisted-

pair cable for 10BASE-T or 100BASE-TX Fast

Ethernet Network.

eGently put the paper into the paper tray print

side down and top edge first. Check that the

paper is flat in the tray.

fGently adjust the paper side guides to the

paper with both hands. Make sure that the

paper side guides touch the edges of the

paper.

gClose the output paper tray cover a.

hSlowly push the paper tray completely into the

machine.

iWhile holding the paper tray in place, pull out

the paper support auntil it clicks, and then

unfold the paper support flap b.

Connect the power cord

and telephone line

aConnect the power cord.

WARNING

The machine must be fitted with an earthed

plug.

bConnect the telephone line cord. Connect one

end of the telephone line cord to the socket on

the machine marked LINE and the other end to

a telephone wall socket.

IMPORTANT

DO NOT push the paper in too far.

IMPORTANT

DO NOT connect the USB cable yet (if you are

using a USB cable).

WARNING

Since the machine is grounded through the power

outlet, you can protect yourself from potentially

hazardous electrical conditions on the telephone

network by keeping the power cord connected to

your machine when you connect it to a telephone

line. Similarly, you can protect yourself when you

want to move your machine by disconnecting the

telephone line first and then the power cord.

Set Your Country

(For Australia / New

Zealand Customer Only)

You must set your country so that the machine works

correctly.

aCheck that the power is turned on by

connecting the power cord.

The LCD shows:

Set Country

Press OK Key

bPress OK.

The LCD shows:

Australia e

Select ab & OK

cPress aor bto select the country.

(Australia or New Zealand).

dPress OK when the LCD shows your country.

eThe LCD prompts you to make sure of the

country again.

Australia?

1.Yes 2.No

fPress 1to go to step g.

Or press 2to go back to step cto select the

country again.

gAfter the LCD shows Accepted for two

seconds, it shows; Please Wait.

IMPORTANT

The telephone line cord MUST be connected

to the socket on the machine marked LINE.

Note

If you are sharing one telephone line with an

external telephone, connect it as shown below.

1Extension telephone

2External telephone

Please make sure you use an external telephone

with a cable no more than 3 metres long.

Note

If you are sharing one telephone line with an

external telephone answering machine, connect it

as shown below.

Set the receive mode to External TAD if

you have an external answering machine.

See Choose a Receive Mode on page 8.

For additional details, see Connecting an

external TAD (telephone answering device)

in Chapter 7 of the User’s Guide.

Install the ink cartridges

CAUTION

If ink gets in your eyes, wash them out with water

at once, and if irritation occurs consult a doctor.

aMake sure that the power is turned on.

The LCD shows:

No Cartridge

bOpen the ink cartridge cover a.

cRemove the green protective part a.

dUnpack the ink cartridge.

eTurn the green knob on the protective yellow

cap clockwise until it clicks to release the

vacuum seal, then remove the cap a.

fTake care to match the colour of the lever a

with the cartridge colour b, as shown in the

diagram below.

gInstall each ink cartridge in the direction of the

arrow on the label.

Note

Do not throw away the green protective part. You

will need it if you transport the machine.

Gently push the ink cartridge until it clicks. After

all the ink cartridges are installed close the ink

cartridge cover.

IMPORTANT

After initial installation of the ink cartridges,

the machine will start cleaning the ink tube

system. This cleaning process will last

approximately four minutes.

DO NOT unplug the machine from the power

outlet or attempt to stop the cleaning process.

Interruption of cleaning process may cause

undesired print quality problems.

IMPORTANT

• DO NOT take out ink cartridges if you do not

need to replace them. If you do so, it may

reduce the ink quantity and the machine will

not know the quantity of ink left in the

cartridge.

• DO NOT shake the ink cartridges. If ink

stains your skin or clothing, wash with soap

or detergent at once.

• DO NOT repeatedly insert and remove the

cartridges. If you do so, ink may seep out of

the cartridge.

• If you mix the colours by installing an ink

cartridge in the wrong position, clean the

print head several times after correcting the

cartridge installation. (See Cleaning the

print head in Appendixes B of the User’s

Guide.)

• Once you open an ink cartridge, install it in

the machine and use it up within six months

of installation. Use unopened ink cartridges

by the expiration date written on the

cartridge package.

• DO NOT dismantle or tamper with the ink

cartridge, this can cause the ink to leak out

of the cartridge.

• Brother multifunction machines are

designed to work with ink of a particular

specification and will work to a level of

optimum performance when used with

genuine Brother branded ink cartridges.

Brother cannot guarantee this optimum

performance if ink or ink cartridges of other

specifications are used. Brother does not

therefore recommend the use of cartridges

other than genuine Brother branded

cartridges with this machine or the refilling

of empty cartridges with ink from other

sources. If damage is caused to the print

head or other parts of this machine as a

result of using incompatible products with

this machine, any repairs required as a

result may not be covered by the warranty.

Check the print quality

aWhen the preparation process has finished, the

LCD shows this message

Set Paper and

Press Start

Press Colour Start.

bCheck the quality of the four colour blocks a

on the sheet. (black/yellow/cyan/magenta)

cIf all lines are clear and visible, press 1(Yes)

on the dial pad to finish the quality check and

go to step 7.

If you can see missing short lines, press 2(No)

on the dial pad and go to d.

dThe LCD asks you if the print quality is OK for

black and colour. Press 1(Yes) or 2(No) on

the dial pad.

Black OK?

1.Yes 2.No

Color OK?

1.Yes 2.No

After pressing 1(Yes) or 2(No) for both black

and colour, the LCD shows:

Start Cleaning?

1.Yes 2.No

ePress 1(Yes) , the machine will then start

cleaning the colours.

fAfter cleaning is finished, press Colour Start.

The machine starts printing the Print Quality

Check Sheet again. Go back to b.

Poor

Choose a Receive Mode

There are four possible receive modes: Fax Only,

Fax/Tel, Manual and External TAD.

aPress Menu, 0, 1.

1.Receive Mode

bPress aor bto choose the receive mode.

Press OK.

cPress Stop/Exit.

Set the LCD contrast

(if needed)

If you are having difficulty reading the LCD from your

position, try changing the contrast setting.

aPress Menu, 1, 6.

6.LCD Contrast

bPress aor bto choose Dark or Light.

Contrast:Dark

Contrast:Light

cPress OK.

dPress Stop/Exit.

For details, see Using receive modes in

Chapter 6 of the User's Guide.

Do you want to use the telephone features of your

machine (if available) or an external telephone or

external telephone answering device connected on the

same line as the machine?

Your machine

automatically answers

every call as a fax.

Your machine controls

the line and

automatically answers

every call. If the call is

not a fax, the telephone

will ring for you to pick

up the call.

Your external telephone

answering device (TAD)

automatically answers

every call. Voice

messages are stored

on the external TAD.

Fax messages are

printed.

You control the

telephone line and must

answer every call

yourself.

Do you want the machine to

answer fax and telephone calls

automatically?

Manual

Fax Only

Fax/Tel

External TAD

Yes

Are you using the voice message

function of an external telephone

answering device?

Set the date and time

The machine displays the date and time, and if you

set up the station ID, the date and time displayed on

your machine will be printed on every fax you send.

aPress Menu, 0, 2.

2.Date&Time

bEnter the last two digits of the year on the dial

pad, and then press OK.

Year:2009

(e.g. Enter 09for 2009.)

cRepeat for Month and Day, and Hours and

Minutes in 24-hour format.

dPress Stop/Exit.

Enter personal

information (Station ID)

You should store your name and fax number to be

printed on all fax pages that you send.

aPress Menu, 0, 3.

3.Station ID

bEnter your fax number (up to 20 digits) on the

dial pad, and then press OK. To enter a “+” for

international codes, press l.

cEnter your name (up to 20 characters) using

the dial pad, and then press OK.

dPress Stop/Exit.

Note

• See the following chart for entering your name.

• If you need to enter a character that is on the

same key as the last character, press cto

move the cursor to the right.

• If you entered a letter incorrectly and want to

change it, press dor cto move the cursor to the

incorrect character, press Clear/Back.

Press

key

One

time

Two

times

Three

times

Four

times

2ABC2

3DEF 3

4GH I 4

5JKL5

6MNO6

7PQRS

8TUV8

9WX Y Z

Note

If you make a mistake and want to start again,

press Stop/Exit and go back to a.

For details, see Entering Text in Appendix C

of the User's Guide.

Fax Transmission Report

Your Brother machine is equipped with a

Transmission Verification Report that can be used as

confirmation that you sent a fax. This report lists the

name or fax number of the receiving party, the date,

time, and duration of the transmission, the number of

pages transmitted, and whether or not the

transmission was successful. If you want to use the

Fax Transmission Report feature, see Printing

Reports in Chapter 9 of the User’s Guide.

Set tone or pulse dialling

mode (Not available for

New Zealand)

Your machine comes set for Tone dialling service. If

you have Pulse dialling service (rotary), you need to

change the dialling mode.

aPress Menu, 0, 4.

4.Tone/Pulse

bPress aor bto choose Pulse (or Tone).

Press OK.

cPress Stop/Exit.

Set the phone line

compatibility

If you are connecting the machine to a VoIP service

you need to change the compatibility setting.

aPress Menu, 0, 6.

6.Compatibility

bPress aor bto choose Basic(for VoIP).

Press OK.

cPress Stop/Exit.

Note

If you are just using a normal telephone line you

can skip this step.

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