Adobe IMPORT EXPORT FILTERS README User manual

Import & Export Filters ReadMe

April 2007

Adobe Systems Incorporated

TABLE OF CONTENTS

1. Overview

2. Enhancements & New Features

3. Plain Text

4. Microsoft Word, Excel & Rich Text Format (RTF) Import

5. Features Not Supported by the Word and RTF Filters

6. Features Not Supported by the Excel Filter

7. Additional Information

OVERVIEW

This document contains basic information on importing and exporting ﬁles to and from the

following applications or ﬁle formats:

• Plain text: import and export

• Rich Text Format (RTF): import and export

• Microsoft Word 97–98, 2000–2007, and Word X-2004 for Mac: import only

• Microsoft Excel 97–98, 2000–2007, and Excel X-2004 for Mac: import only

Please refer to the InCopy and InDesign Help documentation or User Guide for instructions on

importing and exporting ﬁles.

ENHANCEMENTS & NEW FEATURES

Below is a list of additional enhancements and new features added to Import Word/RTF/Excel

and Export RTF that are not already covered by the InDesign CS3 or InCopy CS3 User Guides.

Support for Live Bullets and Numbering in Word/RTF Import

Bullets and Numbering imported from Word and RTF ﬁles can now be converted to text or kept

as live bullets and numbers. Please note the following:

1. Each list in Word imports as a separate list in InDesign. ese lists will be named automatically

and have unique names during import, so that lists imported from dierent Word documents

do not clash. ere will be a prex “Word Imported list” for these auto-generated lists.

2. Imported List will not continue across stories or book.

3. List attributes of Paragraph will be applied as overrides over Paragraph Style. No new Para-

graph Style will be created.

Support of DOCX and XLSX format.

Microsoft Ofﬁce 2007 introduces new XML and ZIP-based ﬁle formats, called the Microsoft

Ofﬁce Open XML Formats, as the default for Word 2007 and Excel 2007. The new XML default

extensions for Word and Excel 2007 are .docx and .xlsx, respectively. In order to read these new

formats, InDesign CS3 has two separate readers, one for Ofﬁce 2003, Ofﬁce 95-97 Word and Excel

documents and a second for Ofﬁce 2007 Word and Excel documents. Please note:

1. For Ofﬁce 2003 or below, table style formatting is imported in InDesign and imported tables

will have the same formatting as the Word ﬁle.

2. For Ofﬁce 2007, default table style formatting does not get imported unless an override is

applied on the Word ﬁle.

PLAIN TEXT

Importing Plain Text

The Text import ﬁlter allows you to specify the character set and dictionary language to use when

importing a text ﬁle. This option is useful if the imported text includes character set-speciﬁc

special characters. If you do not specify the character set in which these special characters are

encoded, the characters may get mapped to other characters. Please note that if the imported text

ﬁle contains BOM (Byte Order Mask) of UTF-16, the character set and platform dropdown will

be grayed out.

Supported character sets are as follows:

• Unicode

• ShiftJIS 83pv

• ShiftJIS 90pv

• ShiftJIS 90ms

• GB2312

• GB18030

• KSC5601

• Chinese Big 5

• Macintosh CE

• Macintosh Cyrillic

• Macintosh Greek

• Windows Cyrillic

• Windows EE

• Windows Greek

• Windows CE

• Windows Turkish

• Macintosh Turkish

• Windows Baltic

• Macintosh Croatian

• Macintosh Icelandic

• Macintosh Roman

• Macintosh Romanian

• Macintosh Ukrainian

• Macintosh CE

• Cyrillic (KOI8R)

• Cyrillic (KOI8U)

• Cyrillic (ISO)

• DOS Latin 2

• Greek (ISO)

• Central European (ISO)

• Turkish (ISO)

• Cyrillic (CP855)

Exporting Plain Text

The Text Export ﬁlter allows you to export text to “Text Only” format. The ﬁlter allows you to

specify the target platform (Macintosh or PC), and the target encoding:

• Unicode (UTF-16) encoding

• Default encoding

Default encoding translates the text from Unicode to platform multibyte encoding depending on

the font applied to the text.

Microsoft WORD, EXCEL & RICH TEXT FORMAT (RTF) IMPORT

The Word import ﬁlter allows you to import Word 97–98, Word 2000–2007, Word X-2004 for

Mac documents.

The Excel import ﬁlter allows you to import Excel 97–98, 2000–2007, and Excel X-2004 for Mac

documents.

The RTF import ﬁlter allows you to import RTF version 1.4, 1.5, 1.6, 1.8, and RTF-J (Japanese)

ﬁles. If your ﬁles include unusual characters, and they become mishandled when imported, you

should save the ﬁle in Word format from the source application then re-import the ﬁle. The RTF

export ﬁlter allows you to export text to RTF version 1.6 and RTF-J.

Supported Word, Excel and RTF features that can be imported or exported are as follows:

Supported Feature Word &

RTF Import

Excel

Import

RTF

Export

Font and Style Options

• Family ppp

• Size ppp

• Color ppp

Supported Feature Word &

RTF Import

Excel

Import

RTF

Export

• Case (all caps, small caps) ppp

• Style (bold, italic, bold italic) ppp

• Underline ppp

• Outline p p

• Strikethrough ppp

• Superscript and subscript ppp

• Japanese emphasis mark (as Kenten) - Japanese

versions only

p p

• Character spacing p p

• Position (baseline shift) p p

• Character scaling p p

Special Characters

• Em dashes and en dashes ppp

• Single and double quotation marks ppp

• Hyphens ppp

• White spaces ppp

• Ellipses ppp

• Copyright, trademark, and registered trademark

symbols

ppp

• Bullets characters and symbols ppp

Document Properties

• Paper size: width and height p

• Margins: top, bottom, left and right p

• Orientation: portrait and landscape p

Supported Feature Word &

RTF Import

Excel

Import

RTF

Export

Paragraph Indents

• First ppp

• Left p p

• Right ppp

• Hanging (imported as left and ﬁrst indents) p p

• Nested (imported as single indents of proportional

size)

p p

Paragraph Alignment

• General p

• Left ppp

• Right ppp

• Center ppp

• Justify ppp

• Force justify ppp

Paragraph Options

• Keep lines together p p

• Page break before p

• Keep with next p p

• Paragraph space before and after p p

• Leading p p

• Hyphenation (on/off) p p

Paragraph Line Rules

• Weight p p

• Color p p

• Style and type p p

Supported Feature Word &

RTF Import

Excel

Import

RTF

Export

Paragraph Styles

• Name p p

• Based on p p

• Next p p

• Paragraph attributes p p

• Character attributes p p

• Tab speciﬁcations p p

Character Styles

• Name p p

• Based on p p

• Next p p

• Character attributes p p

Tab Attributes

• Left p p

• Right p p

• Center p p

• Decimal p p

• Period leader p p

• Hyphen leader p p

• Underscore leader p p

• Tab stops p p

Japanese Text Features

• Ruby ppp

• TCY p p

• Kenten p p

• Warichu p p

• Character alignment p p

• Kinsoku set p p

Supported Feature Word &

RTF Import

Excel

Import

RTF

Export

Excel Data Types

• General p

• Number p

• Currency p

• Accounting p

• Date and time (Japanese format is supported) p

• Percentage p

• Fraction p

• Scientiﬁc p

• Text p

• Custom p

Graphics

• Graphics (BMP, JPG, PNG, TIFF, and GIF ﬁles

only)

ppp

Objects

• Word HTML & OLE control objects (imported as

images; not supported for RTF)

• Word Autoshapes with added text p

• Excel Charts (via copy-paste or drag and drop) p

Data

• Sorted p

• AutoFilter p

• Advanced ﬁlter p

• Forms p

• Subtotals p

• Pivot tables p

Supported Feature Word &

RTF Import

Excel

Import

RTF

Export

• Tables p

• Group p

• Outline p

• Merged cells p

Table Formatting

• Repeated row headings on multiple pages p p

• Border and stroke width, color and style ppp

Row Formatting

• Height ppp

• Auto grow ppp

• Border and stroke width, color and style ppp

• Keep together p p

• Keep with next p p

Column Formatting

• Width ppp

• Border and stroke width, color and style ppp

Cell Formatting

• Background colors and ﬁlls ppp

• Border and stroke width, color and style ppp

• Height ppp

• Width ppp

• Horizontal merge ppp

• Vertical merge ppp

• Insets p p

Supported Feature Word &

RTF Import

Excel

Import

RTF

Export

Cell Vertical Alignments

• Top ppp

• Bottom ppp

• Center ppp

• Justify ppp

Cell Text Orientation

• Horizontal ppp

• Vertical ppp

• Angle of rotation: 0˚, 90˚ and 270˚ only ppp

Sheets

• Renamed p

• Auto formatted tables p

• Hidden sheets, rows and columns p

Sheet Types

• Worksheet p

Other Text Speciﬁcations

• Extended ANSI characters (except Macintosh

extended ANSI characters)

ppp

• Extended ASCII characters ppp

• Unicode characters ppp

• Hyphens p p

• Manual kerning p

• Column breaks p

• Page breaks p

• Section breaks (imported as Page Breaks) p

• Index p p

• TOC entries (imported as regular text) p

Supported Feature Word &

RTF Import

Excel

Import

RTF

Export

• AutoText (imported as regular text) p

• Symbols ppp

• Tracked text (For import, note that InCopy

Plug-ins must be installed in InDesign and Track

Changes checkbox must be selected in the Import

Options dialog box)

• Inserted OLE objects (for supported data types) p

• Drop caps p p

• Outlines (imported as regular text) p p

• Widow and orphan control (mapped using the

Keep Together setting)

p p

• Date and time (imported as regular text) p p

• Bullets and numbers (imported as text) p

• Captions (imported as text) p

• Insert ﬁle (text in the inserted ﬁle will be included,

but will not update if changes are made after

importing)

• Anchored Objects (exported as text boxes in RTF) p

• Text boxes and Text frames (contents are imported

as Anchored Objects)

• Text Wrap around Text Box,Text Frames and ﬂoat-

ing graphics.

p p

• Hyperlinks ppp

• Word spacing and letter spacing attributes at the

paragraph level

p p

• Manual page breaks p p

• Footnotes p p

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