Adobe FRAMEMAKER 7 User manual

Part One:

Adobe FrameMaker 7.0

Getting Started

Welcome to Adobe® FrameMaker 7.0®—the complete publishing system that provides all

the tools you need for word processing, page design, graphics, and book building.

Combined with all of this is an easy-to-use environment for preparing and authoring

documents for storage in or output to valid structured FrameMaker formats.

Whether you’re writing simple one-page memos or complex multichapter documents

with imported graphics, this versatile application is ideal for organizations that need to

reuse and distribute content on multiple devices and operating systems. For example, a

single document created with FrameMaker 7.0 can be used for an eBook document, an

HTML document for the Web, or an XML document.

The power and ﬂexibility of FrameMaker 7.0

With support for both the Standard Generalized Markup Language (SGML) and the

Extended Markup Language (XML), FrameMaker 7.0 allows you to easily import, open

and work with existing structured documents and then save them back to SGML or XML

when you’re ﬁnished.

Adobe FrameMaker 7.0 is a robust tool for organizations that need to quickly and

efﬁciently publish complex documents to multiple channels, including XML, HTML,

Adobe PDF (Portable Document Format), print, and SGML.

Additional key features include WYSIWYG (what you see is what you get)-based context-

sensitive guided editing and authoring for structured documents; automated generation

and updating of indexes, tables of contents, cross-references, and hyperlinks.

About Classroom in a Book

Adobe FrameMaker 7.0 Classroom in a Book

® is part of the ofﬁcial training series for

Adobe graphics and publishing software developed by experts at Adobe Systems. These

lessons are designed to let you learn at your own pace. If you’re new to Adobe FrameMaker

7.0, you’ll learn the fundamental concepts and features you’ll need to master the program.

If you’ve been using it for a while, you’ll ﬁnd this book teaches many advanced features,

including tips and techniques for using the latest version of Adobe FrameMaker.

L00.fm Page 1 Saturday, July 6, 2002 11:16 AM

Getting Started

Although each lesson provides step-by-step instructions for creating a speciﬁc project,

there is room for exploration and experimentation. It is recommended that you follow

the book from start to ﬁnish, especially if you have never used FrameMaker before; but

you can, if you wish, do only the lessons that correspond to your interests and needs.

Screen illustrations vary among the Windows, Mac OS, and UNIX platforms. Platform,

or operating system, differences are mentioned only when they are substantial.

Prerequisites

Before using

Adobe FrameMaker 7.0

Classroom in a Book

, you should have a working

knowledge of your computer and its operating system. You should know how to use a

mouse and standard menus and commands. You should also know how to copy, open,

save, print, and close ﬁles. If you need to review these techniques, see your Microsoft®

Windows®, Macintosh® (Mac™ OS), or UNIX® documentation. Adobe Acrobat® 5.05

Distiller is provided on the main installation disk, so that you can perform the exercises

involving PDF ﬁle preparation, but you will need the Acrobat program for viewing them

(see “Installing

Adobe Acrobat Distiller 5.05 and Internet browsers

” on the next page).

Installing the FrameMaker 7.0 program

Before you begin using

Adobe FrameMaker 7.0 Classroom in a Book,

make sure that your

system is set up correctly and that you’ve installed the required software and hardware.

You must purchase the Adobe FrameMaker 7.0 software separately. For system

requirements and complete instructions on installing the software, see the

InstallReadMe

ﬁle on the Adobe FrameMaker 7.0 Application CD.

You must install the application from the Adobe FrameMaker CD onto your hard disk;

you cannot run the program from the CD.

Follow the on-screen installation

instructions. Make sure your serial number is available before installing the application;

you can ﬁnd the serial number on the registration card or CD sleeve.

If you’re upgrading from an earlier version of FrameMaker, be sure to save a copy of your

user dictionaries before installing the application.

L00.fm Page 2 Saturday, July 6, 2002 11:16 AM

ADOBE FRAMEMAKER 7.0

Classroom in a Book

Installing Adobe Acrobat Distiller 5.05 and Internet browsers

You must install Adobe Acrobat Distiller 5.05, which comes on the installation disk, in

order to complete the later lessons in this book. You also need to have Adobe Acrobat

Reader® 4.0 or later or the Adobe Acrobat® 4.0 or later to view ﬁles. You should have

Netscape® Navigator 4.7 or later or Microsoft® Internet Explorer 5.5. or later.

Installing WebWorks and XML Cookbook

WebWorks® by Quadralay Corporation and the XML Cookbook are covered in late lessons

of this Classroom in a Book

(CIB)

For system requirements and complete instructions on

installing the software, see the

InstallReadMe

ﬁle on the Adobe FrameMaker 7.0

Application CD

Installing the Classroom in a Book fonts

To ensure that the lesson ﬁles appear on your system with the correct fonts, you may need

to install the Classroom in a Book font ﬁles. The fonts for the lessons are located in the

Fonts folder on the

FrameMaker 7.0 Classroom in a Book

CD. If you already have these on

your system, you do not need to install them. If you have ATM

(Adobe Type Manager

its documentation describes installation of fonts. Or, ATM Light is available from the

Adobe web site (www.adobe.com). If you require additional fonts, installing ATM from

the CIB CD will automatically install the necessary fonts.

Note

: Windows 2000/XP has built-in support for both TrueType and Type1 fonts. Windows

95/98/ME has built-in support for TrueType fonts, but requires Adobe Type Manager (ATM)

to use Type1 fonts.

In some instances, a lesson might require fonts that are not installed on your system. If

necessary, FrameMaker will automatically substitute similar fonts, and will display a font

substitution dialog box. To reformat the document using available fonts, click OK.

(UNIX) The UNIX-compatible fonts are in a tar archive ﬁle

format on the

FrameMaker

7.0 Classroom in a Book

CD. For installation of the UNIX fonts, consult the FrameMaker

7.0 User Guide in the UNIX section for instructions on how to install fonts for

FrameMaker 7.0.

L00.fm Page 3 Saturday, July 6, 2002 11:16 AM

Getting Started

(Windows and Mac OS) You should also install the Classroom in a Book fonts by copying

all the ﬁles in the fonts folder on the Adobe FrameMaker 7.0 Classroom in a Book CD to the

fonts folder within the folder in which you installed FrameMaker 7.0 on your hard disk.

Doing so makes the fonts available to FrameMaker 7.0 but not to other applications. (If there

is no fonts folder in the same folder where the program is installed, add a folder named

fonts

(all lower case), and then copy the fonts into it.

Copying the Classroom in a Book ﬁles

The Classroom in a Book CD includes folders containing all the electronic ﬁles for the

lessons. Each lesson has its own folder, and you must copy the folders to your hard drive

to do the lessons. To save room on your drive, you can choose to install only the folder for

each lesson as you need it, and remove it when you’re done.

To install the Classroom in a Book ﬁles:

Make sure the

Adobe FrameMaker 7.0 Classroom in a Book

CD is in your CD-ROM

drive.

Create a folder named FM_CIB on your hard drive.

Copy the lessons you want to the hard drive:

•

To copy all of the lessons, drag the Lessons folder from the CD into the FM_CIB folder.

•

To copy a single lesson, drag the individual lesson folder from the CD into the FM_CIB

folder.

Note:

If you are installing the ﬁles in UNIX, follow the instructions in Appendix D, “Copying

the Sample Files (UNIX).”

Note:

If you are installing the ﬁles in Windows, you need to unlock them before using them.

You don’t need to unlock the ﬁles if you are installing them in Mac OS.

In Windows, unlock the ﬁles you copied:

•

If you copied all of the lessons, double-click the unlock.bat ﬁle in the Lessons folder

within the FM_CIB folder.

•

If you copied a single lesson, drag the unlock.bat ﬁle from the Lessons folder on the CD

into the FM_CIB folder. Then double-click the unlock.bat ﬁle in the FM_CIB folder.

L00.fm Page 4 Saturday, July 6, 2002 11:16 AM

ADOBE FRAMEMAKER 7.0

Classroom in a Book

Starting the FrameMaker 7.0 program

When you start FrameMaker 7.0 for the ﬁrst time, you are prompted to choose between

two interfaces: the standard FrameMaker mode and Structured FrameMaker. Lessons

speciﬁc to using Structured FrameMaker begin at Lesson 14.

To start Adobe FrameMaker in Windows:

Do one of the following:

•

Choose Start > Programs > Adobe > FrameMaker 7.0.

•

Choose Start > Run, and then enter the full pathname of the program executable ﬁle,

enclosed in double quotation marks (optionally followed by the name of a ﬁle to open):

“C:\Program Files\Adobe\FrameMaker 7.0\FrameMaker.exe”.

To start Adobe FrameMaker in Mac OS:

Open the FrameMaker folder, and double-click the FrameMaker program icon. (If you

installed the program in a folder other than Adobe FrameMaker, open that folder.)

To start Adobe FrameMaker in UNIX:

In a UNIX window, do one of the following:

•

To start the U.S. Edition, enter

maker.

•

To start the International Edition, enter

maker -l

(lowercase L) and the name of the

language you want to use (for example, ukenglish, japanese, francais, or deutsch). For

example, to start the French version of FrameMaker, you would enter

maker -l francais.

Unstructured and Structured FrameMaker 7.0

FrameMaker 7.0 combines the power and ﬂexibility of regular FrameMaker and

FrameMaker+SGML to provide users with a robust set of stable, mission-critical tools for

XML and SGML authoring. You can work with documents in two distinct ways:

unstructured and structured.

Unstructured mode, referred to as standard FrameMaker, will be most familiar to users

of word processing software and supports a WYSIWYG template-based authoring and

publishing workﬂow.

L00.fm Page 5 Saturday, July 6, 2002 11:16 AM

Getting Started

In structured mode, FrameMaker extends its WYSIWYG authoring environment to

support the structuring of content into a hierarchy of elements and attributes using

Document Type Deﬁnitions (DTDs). It includes a styling language, known as Element

Deﬁnition Document, or EDD, that enables sophisticated context-sensitive formatting

and layout. Structured FrameMaker supports users working with and creating valid

SGML and XML. Users choose their preferred mode at ﬁrst program launch and through

the Preferences dialog box, so that those who are not currently working in structured

authoring can work with a simpler interface.

The Element Catalog and the Structure View provide context-sensitive guided editing.

The Element Catalog quickly shows you which elements are valid; the Structure View

window displays any validity errors as they occur in real time. Structured FrameMaker

supports round tripping XML, so you can open, edit, and save XML ﬁles and DTDs. After

authoring and tagging tasks are complete, you can easily save standards-compliant XML

ﬁles for further processing. FrameMaker 7.0 also includes support for namespaces and

Unicode (UTF-8/UTF-16).

Adobe FrameMaker 7.0 and Microsoft Word

Adobe FrameMaker 7.0 is especially compatible with Microsoft Word® and Microsoft

Excel®. This user-friendly capability makes it easy to import Word and Excel ﬁles into

FrameMaker 7.0 and allows you to quickly utilize all its advanced authoring and

document management tools. FrameMaker is a signiﬁcant word processing application

in its own right. As your comfort level grows with its many powerful aspects, you will be

able to do all of your document creation, starting with the original input, directly in

FrameMaker 7.0 itself.

Additional Resources

Adobe FrameMaker 7.0 Classroom in a Book

is not intended to replace documentation that

comes with the FrameMaker 7.0 program. Only the commands and options used in the

lessons are explained in this book. For comprehensive information about program

features, refer to these resources:

L00.fm Page 6 Saturday, July 6, 2002 11:16 AM

ADOBE FRAMEMAKER 7.0

Classroom in a Book

•

The

Adobe FrameMaker 7.0 User Guide,

which is included with the Adobe FrameMaker

7.0 software, contains a complete description of all features, tools, and commands in the

software. It is designed to be used as a reference tool, and provides instructions for using

FrameMaker on the Windows, Mac OS, and UNIX platforms.

•

The

Adobe FrameMaker Quick Reference Card

contains basic information about

FrameMaker tools and palettes, and shortcuts for using them.

•

Online Help, an online version of the

User Guide

, is accessible by choosing

Help > Contents. (For more information, see Lesson 1, “Getting to Know the Work

Area.”)

•

The

Installing FrameMaker Products

(UNIX) guide contains information for system

administrators for setting up, licensing, and maintaining FrameMaker on a UNIX

network.

•

The Adobe Web site (www.adobe.com), which you can view by choosing

Help > Adobe Online if you have a connection to the World Wide Web.

Adobe Certiﬁcation

The Adobe Training and Certiﬁcation Programs are designed to help Adobe customers

improve and promote their product proﬁciency skills. The Adobe Certiﬁed Expert (ACE)

program is designed to recognize the high-level skills of expert users. Adobe Certiﬁed

Training Providers (ACTP) use only Adobe Certiﬁed Experts to teach Adobe software

classes. Available in either ACTP classrooms or on site, the ACE program is the best way

to master Adobe products. For Adobe Certiﬁed Training Programs information, visit the

Partnering with Adobe Web site at http://partners.adobe.com.

L00.fm Page 7 Saturday, July 6, 2002 11:16 AM

Working with FrameMaker 7.0

Documents

Color and Commercial Printing: The properties of color

Chapter 1: Color and

Commercial Printing

When you create a multi-color publication, you want

the colors in the final printed piece to match your expec-

tations as closely as possible. To accomplish this, you 

need three things: a clear understanding of color and 

how it’s displayed and printed on different devices, 

knowledge of the commercial printing process, and 

close communication with your commercial printer.

This chapter presents fundamental color and printing

concepts, defines printing terminology, and introduces 

new technologies. We also recommend browsing in your 

local library, bookstore, or graphic arts supply store for 

books on graphic arts and commercial printing. The 

more you know about printing color, the better you can 

prepare your publication.

The properties of color

Objects appear to be certain colors because of their

ability to reflect, absorb, or transmit light, which we per-

ceive as color. Our eyes are sensitive enough to per-

ceive thousands of different colors in the spectrum of 

visible light—including many colors that cannot be dis-

played on a color monitor or printed on a commercial 

printing press.

The FrameMaker 7.0 document window

contains aids for writing, illustrating,

viewing, and navigating within a

document. The look of a document is

determined by its template, which

provides page layouts and predeﬁned

formats for paragraphs and selected text.

LESSON 1

Working with FrameMaker 7.0 Documents

In this lesson, you’ll learn how to do the following:

•

Set up the work area.

•

Show and hide document window guides.

•

Display pages and zoom in on them.

•

Format paragraphs by applying formats from a document’s Paragraph Catalog.

•

Format words and phrases by applying formats from a document’s Character Catalog.

•

Create a document from a standard template.

Getting started

During this lesson, you’ll save documents as you work on them. If you haven’t already

done so, you should copy the folder containing the sample documents, and then start

FrameMaker 7.0.

Copy the lessons folders as described in “Installing the Classroom in a Book fonts” on

page 3.

If FrameMaker 7.0 isn’t already running, do one of the following to start it:

•

(Windows) Double-click the FrameMaker 7.0 icon, if it is visible, or choose Start >

Programs > Adobe > FrameMaker 7.0 > Adobe FrameMaker 7.0. (If you installed

FrameMaker 7.0 in a folder other than Adobe, choose that folder from the Start >

Programs menu.) After a few moments, the FrameMaker 7.0 application window

appears.

•

(Mac OS) Double-click the FrameMaker 7.0 icon. After a few moments, the

FrameMaker 7.0 menus appear.

(UNIX) In a UNIX window, change to your home directory. Enter

maker

to start the U.S.

Edition, or

maker-l

(lowercase

)

ukenglish

to start the UK English language version of

FrameMaker. After a few moments, the main FrameMaker 7.0 window appears.

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