Aastra Dialog 4223 Professiona User manual

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Dialog 4223 Professional / Dialog 3213

BusinessPhone Communication Platform

User Guide

BusinessPhone — Dialog 4223 Professional / Dialog 32132

EN/LZTBS 170 322 R2B

3BusinessPhone — Dialog 4223 Professional / Dialog 3213

Table of Contents

page

Welcome .......................................................... 4

Description ....................................................... 6

Incoming Calls ............................................... 18

Outgoing Calls ............................................... 21

System Phonebook ........................................ 33

During Calls .................................................... 35

Call List .......................................................... 40

Call Metering .................................................. 43

Call Forwarding .............................................. 50

Absence Information ...................................... 57

Messages ...................................................... 62

Security .......................................................... 77

Group Features .............................................. 80

ISDN Facilities ................................................ 85

Other Useful Features ..................................... 90

Write Text ....................................................... 99

Settings ........................................................ 100

Accessories ................................................. 111

Useful Hints .................................................. 118

Installation .................................................... 119

Glossary ....................................................... 130

Index ............................................................ 133

Welcome

BusinessPhone — Dialog 4223 Professional / Dialog 32134

Welcome

Welcome to the User Guide for the Dialog 4223 Professional /

Dialog 3213 in the BusinessPhone Communication Platform from

Aastra. The BusinessPhone Communication Platform consists of

BusinessPhone Compact, BusinessPhone 50,

BusinessPhone 128i and BusinessPhone 250.

The features described in this User Guide are related to version 7.0

or higher of the BusinessPhone Communication Platform. Some

might not work in earlier versions of the system and/or might be

protected by a license that has to be bought separately.

The User Guide describes the facilities of the BusinessPhone

Communication Platform and the Dialog 4223 Professional /

Dialog 3213 with a default programming. There may be some

differences in the way your phone is programmed. Please consult

your system administrator if you need further information.

The latest version of this User Guide can also be downloaded from:

http://www.aastra.com

Note: Dialog 4223 Professional / Dialog 3213 is a system

telephone, i.e. it can only be used for an Aastra private

branch exchange that supports this type of telephone.

Function descriptions that do not include speaking in the handset,

are described as off-hook, if nothing else is stated. Instead of

pressing the Clear key, you can always replace the handset. The

Dual-Function keys allow two functions to be combined on the

same keys.

5BusinessPhone — Dialog 4223 Professional / Dialog 3213

Welcome

stored in retrieval systems, or transmitted in any form or by any

means, electronic, mechanical, photocopying, recording or

otherwise, without prior written permission of the publisher except

in accordance with the following terms.

If this publication is made available on Aastra media, Aastra gives

its consent to downloading and printing copies of the content

provided in this file only for private use and not for redistribution. No

parts of this publication may be subject to alteration, modification

or commercial use. Aastra will not be liable for any damages arising

from use of an illegal modified or altered publication.

Aastra is a registered trademark of Aastra Technologies Limited. All

other trademarks mentioned herein are the property of their

respective owners.

Warranty

AASTRA MAKES NO WARRANTY OF ANY KIND WITH REGARD

TO THIS MATERIAL, INCLUDING, BUT NOT LIMITED TO, THE

IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS

FOR A PARTICULAR PURPOSE. Aastra shall not be liable for

errors contained herein nor for incidental or consequential

damages in connection with the furnishing, performance or use of

this material.

Declaration of Conformity

Hereby, Aastra Telecom Sweden AB, SE-126 37 Hägersten,

declares that this telephone is in conformity with the essential

requirements and other relevant provisions of the R&TTE

directive 1999/5/EC.

Details to be found at: http://www.aastra.com/sdoc

Description

BusinessPhone — Dialog 4223 Professional / Dialog 32136

Description

Dialog 4223 Professional

16 16

7BusinessPhone — Dialog 4223 Professional / Dialog 3213

Description

1Display

3x40 characters. See section “Display info” on page 14.

2 Menu Function keys

The functions depend on the traffic state and will be shown on the

last line of the display. When you are requested to (see display),

press the required key to access the function.

3 2nd

Key for access to secondary key functions (these functions are

stated on the second line of the corresponding key).

4 Message / Info

a. To send and receive messages. See section “Messages” on

page 62.

b. To enter information. See section “Absence Information” on

page 57.

5 Dual-Function programmable keys

Storing numbers, program functions. See section “Settings” on

page 100.

6 Transfer / Diversion

a. Transfer an ongoing call. See section “During Calls” on page 35.

b. Activate/Deactivate diversion. See section “Call Forwarding” on

page 50.

7 Inquiry / Conference

a. To make an inquiry to an internal or external party.

b. To establish a telephone conference.

See section “During Calls” on page 35.

8Line2/Read&

a. Line key 2 for in and outgoing calls.

b. Read information. See section “Absence Information” on

page 57.

9 Line 1 / Save/Redial

a. Line key 1 for in and outgoing calls.

b. Save or redial an external number. See section “Outgoing Calls”

on page 21.

10 Mute

To switch the microphone on or off. See sections “During Calls” on

page 35 and “Silent Ringing” on page 20.

11 Loudspeaker on/off

To switch the loudspeaker on or off. See section “During Calls” on

page 35.

Description

BusinessPhone — Dialog 4223 Professional / Dialog 32138

12 Headset

See section “Headset - Dialog 4223 Professional” on page 114.

13 Volume control

To adjust the volume. Also space/backspace in writing mode.

14 Clear

To disconnect calls or to clear the display in programming.

15 Microphone

16 Optional key panel

17 Dual-Function programmable keys per key panel. Four panels

can be connected.

Note: Use only optional key panels of type DBY 419 01.

17 Loudspeaker

18 Handset with hearing aid function

Please note: The handset may attract and retain small

metal objects in the earcap region.

9BusinessPhone — Dialog 4223 Professional / Dialog 3213

Description

Dialog 3213 Executive

13 14

15 16 16

17 55

Description

BusinessPhone — Dialog 4223 Professional / Dialog 321310

1Display

3x40 characters. See section “Display info” on page 14.

2 Menu Function keys

The functions depend on the traffic state and will be shown on the

last line of the display. When you are requested to (see display),

press the required key to access the function.

3 2nd

Key for access to secondary key functions (these functions are

stated on the second line of the corresponding key).

4 Message / Info

a. To send and receive messages. See section “Messages” on

page 62.

b. To enter information. See section “Absence Information” on

page 57.

5 Dual-Function programmable keys (A-N)

Storing numbers, program functions. See section “Settings” on

page 100.

6 Dual-Function programmable key (C) / Headset key

a. Storing numbers and program functions.

b. The Headset function is only available with option unit

(DBY 410 02) installed. The Headset key is programmed by the

system administrator. See section “Accessories” on page 111.

7 Transfer / Diversion

a. Transfer an ongoing call. See section “During Calls” on page 35.

b. Activate/Deactivate diversion. See section “Call Forwarding” on

page 50.

8 Inquiry / Conference

a. To make an inquiry to an internal or external party.

b. To establish a telephone conference.

See section “During Calls” on page 35.

9 Line 2 / Read &

a. Line key 2 for in and outgoing calls.

b. Read information. See section “Absence Information” on

page 57.

10 Line 1 / Save/Redial

a. Line key 1 for in and outgoing calls.

b. Save or redial an external number. See section “Outgoing Calls”

on page 21.

11 Volume control

To adjust the volume. Also space/backspace in writing mode.

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