Aastra 9216e User manual

9216e

Installation and

User Guide

Table of Contents

Key Descriptions 1

Basic Installation 3

Connecting the handset cord 3

Connecting the line cords on Line 1 3

Connecting the power adaptor 4

Checking your telephone 4

Connecting an optional modem or fax 4

Desk Mounting 5

Wall Mounting 5

Basic Features 6

Making a call 6

Answering a call 6

Putting a call on hold 6

Listening to your callers 7

Using the Redial List 7

Telephone Setup 8

Changing the display language 8

Setting the date and time 8

Turning the ringer ON and OFF 9

Setting the ring tone and ringer volume 9

Controlling the ringer volume 9

Controlling the receiver volume 9

Controlling the speaker volume 9

Callers List 10

Using the Callers List

Making a call from the Callers List 10

Editing in the Callers List 11

Saving from the Callers List 11

Deleting from the Callers List 12

Changing the Callers List 12

Memory keys 13

Saving numbers and names in

memory keys 13

Entering Names 13

Saving from the display into

memory keys 14

Labeling the memory keys 14

Making calls from memory keys 14

Editing memory keys 15

Deleting memory keys 15

Saving features in memory keys 15

Using feature keys 16

Saving a feature and light in

memory keys 16

Using FeatureLight keys 16

Advanced Features 17

Adding a timer key 17

Using the Call Timer 17

Deleting a timer key 17

Entering area codes 18

Display messages and lights 19

Knowing when you have a message 19

Clear Message Waiting 19

Viewing multiple display and

light messages 19

Learning about the lights 19

Set indicator light messages 19

General display messages 20

Callers List display messages 21

Helpful Hints 22

Index

Key Descriptions

∆

Cycles through eight settings to adjust the display contrast.

Stores numbers and names in memory keys.

Allows you to move up and down any list such as the Set Options or Callers List.

“

Allows you to backspace and erase when predialing and when adding or changing

numbers and names in memory keys.

‘

Adds a space when entering names in the Callers List or memory keys.Allows

you to view status messages on the display.

Volume bar

Dial pad

Handset

Number card and lens

Set Options

Down/up arrows

Sliding panel

Left/right arrows

Light

10 memory keys

Moveable display

Contrast

Save

Callers

Rls

Hold

Delete

Link

Redial

Dial/Listen

†

The unlabeled Set Options key is hidden under the sliding panel. This key gives

contains seven options that customize the basic setup of your telephone.

Puts the call on hold.

Always hangs up a call.Also allows you to leave any list such as the Set Options

List or the Callers List.

≈

Allows you to access a list of people who called.

∑

Allows you to erase memory keys and delete items in the Callers List.

Allows you to access network features such as Call Waiting. Link is also referred

to as Flash.

Displays the last number you dialed.Allows you to listen without lifting the hand-

set.

Selects your line and dials any displayed number.

√

Lets you adjust the receiver, speaker, and ringer volume.

∫

Memory keys store numbers, names, and features.

Basic Installation

This section contains the information you need to install your 9216e telephone.

Connecting the handset cord

Attach the handset cord .

Attach one end of the handset cord to the handset and the other end to the handset jack.

Connecting the line cord on Line1

Attach the line cord in jack number 1, as

shown by 1 .

Attach one end of the line cord to jack number 1 and the other end of the line cord to the wall

jack.

Connecting the power adaptor

Attach the power adaptor cord

Attach the power adaptor to the base of the telephone, where the warning symbol is marked.

Then connect the power adaptor into the closest electrical outlet.

Checking your telephone

When you ﬁrst plug in your 9216e, you may see a message asking you to make a language selec-

tion. Follow the directions on the display to select one of the languages.

Your telephone also runs a test to ensure that the line cord is connected properly. If the test fails,

the display prompts you to check the line cord. Ensure that all connections are fastened securely.

Connecting an optional Fax machine

For your fax machine, answering machine

or modem; attach the line cord in jack

number 2 as shown by 2 .

Attach one end of the line cord to jack number 2 and the other end of the line cord to the periph-

eral. Line cords for a fax machine, modem or answering machine do not come with the M9216e.

Mounting the 9216e

Lower the stand into the slots on the base of the telephone, as shown in the desk or wall

mount illustration above.

Slide the stand back until it clicks into the locked position, as shown in the desk or wall

mount illustration above.The excess line cord ﬁts into the stand of the telephone.

Note:

The Load number (LN) is 14 and the Ringer Equivalence Number (REN) is 1.4B for the

9216e telephone. Please see the base of your telephone or the Regulations sheet for more

regulatory and safety information.

†

We recommend that you use a wall mounting plate, which your telephone company or Telecom manager can install.

Desk

Mount

Desk

Mount

Wall

Mount†

Wall

Mount†

Basic Features

Making a call

With the 9216e you can make a regular call or predial a telephone number. Predialing allows

you to check the number before it is dialed out. Follow the procedures below to make a regular

or predialed call.

Answering a call

Calling line identiﬁcation information is sent from the telephone company to your 9216e tele-

phone between the ﬁrst and second ring. Therefore, if you want the telephone number of the

incoming call to appear on the display and in the Callers List, you must wait until the informa-

tion appears on the display before answering the telephone.

Putting a call on hold

When you put a call on hold it is important to hang up the handset.

Two things can happen if you don’t hang up the handset after you have put a call on hold:

• When the call you have put on hold is picked up at another extension, the call remains con-

nected to your telephone and is taken off hold. This means any background noise from your

area will be heard by the caller and the other extension.

• If an incoming call is placed on hold and no one at another extension picks up the handset, the

telephone will drop the held call after 15 minutes and re-establish dial tone.

To make a regular call: To make a predialed call:

1. Lift the handset. 1. Enter the number using the dial pad.

2. Enter the number using the dial pad. 2. Lift the handset then press

To answer a call:

1. Lift the handset or press

To put a call on hold and take a call off hold:

1. Make or answer a call.

2. Press

.The display shows that the call is on hold.

3. Hang up the handset.

To retrieve the call, lift the handset or press

Note

: If you don’t retrieve the call after 15 minutes, the call is automatically dropped.

Listening to your caller

Using Redial

If you don not remember the number you just dialed, or you do not want to dial the whole num-

ber again, use the Redial key.

To monitor a call when someone puts you on hold:

1. Press

2. Hang up the handset.

3. To turn the speaker ON, press

4. When you hear the caller back on the line, pick up the handset.

To make a call from Redial:

1. Press

.The display shows the last number you dialed.

2. Lift the handset, then press

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