Aastra Dialog 4222 Office User manual

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Dialog 4222 Office / Dialog 3211 & 3212

BusinessPhone Communication Platform

User Guide

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 32122

EN/LZTBS 170 321 R2A

3BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Welcome .......................................................... 4

Description ....................................................... 6

Incoming Calls ............................................... 18

Outgoing Calls ............................................... 22

During Calls .................................................... 33

Call List .......................................................... 40

Call Metering .................................................. 42

Call Forwarding .............................................. 44

Absence Information ...................................... 50

Mailbox System .............................................. 54

System Phonebook ........................................ 64

Security .......................................................... 66

Group Features .............................................. 68

ISDN Facilities ................................................ 73

Other Useful Features ..................................... 78

Settings .......................................................... 87

Accessories ................................................... 98

Useful Hints .................................................. 104

Installation .................................................... 105

Glossary ....................................................... 115

Index ............................................................ 118

Welcome

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 32124

Welcome

Welcome to the User Guide for the Dialog 4222 Office, Dialog 3212

Standard and Dialog 3211 Economyplus phones in the

BusinessPhone Communication Platform from Aastra.

The BusinessPhone Communication Platform consists of

BusinessPhone 50, BusinessPhone 128i and BusinessPhone 250.

The features described in this User Guide are related to version 7.0

or higher of the BusinessPhone Communication Platform. Some

might not work in earlier versions of the system and/or might be

protected by a license that has to be bought separately. The User

Guide describes the facilities of the BusinessPhone

Communication Platform and the Dialog 4222 Office, Dialog 3212

Standard and Dialog 3211 Economyplus phones with a default

programming. There may be some differences in the way your

phone is programmed. Please consult your system administrator if

you need further information.

The latest version of this User Guide can also be downloaded from:

http://www.aastra.com

Note: Dialog 4222 Office / Dialog 3211 & 3212 are system

telephones, i.e. they can only be used for an Aastra private

branch exchange that supports this type of telephone.

Function descriptions that do not include speaking in the handset,

are described as off-hook, if nothing else is stated. Instead of

pressing the Clear key, you can always replace the handset. The

Dual-Function keys allow two functions to be combined on the

same keys.

5BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Welcome

stored in retrieval systems, or transmitted in any form or by any

means, electronic, mechanical, photocopying, recording or

otherwise, without prior written permission of the publisher except

in accordance with the following terms.

If this publication is made available on Aastra media, Aastra gives

its consent to downloading and printing copies of the content

provided in this file only for private use and not for redistribution. No

parts of this publication may be subject to alteration, modification

or commercial use. Aastra will not be liable for any damages arising

from use of an illegal modified or altered publication.

Aastra is a registered trademark of Aastra Technologies Limited. All

other trademarks mentioned herein are the property of their

respective owners.

Warranty

AASTRA MAKES NO WARRANTY OF ANY KIND WITH REGARD

TO THIS MATERIAL, INCLUDING, BUT NOT LIMITED TO, THE

IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS

FOR A PARTICULAR PURPOSE. Aastra shall not be liable for

errors contained herein nor for incidental or consequential

damages in connection with the furnishing, performance or use of

this material.

Declaration of Conformity

Hereby, Aastra Telecom Sweden AB, SE-126 37 Hägersten,

declares that this telephone is in conformity with the essential

requirements and other relevant provisions of the R&TTE

directive 1999/5/EC.

Details to be found at: http://www.aastra.com/sdoc

Description

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 32126

Description

Dialog 4222 Office

7BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Description

1Display

2x20 characters. See section “Display info” on page 15.

2 Dual-Function programmable keys

Storing numbers, program functions. See section “Settings” on

page 88.

32nd

Key for access to secondary key functions (These functions are

stated on the second line of the corresponding key).

4 Transfer / Diversion

a. Transfer an ongoing call. See section “During Calls” on page 34.

b. Activate/Deactivate diversion. See section “Call Forwarding” on

page 45.

5 Inquiry / Conference

a. To make an inquiry to an internal or external party.

b. To establish a telephone conference.

See section “During Calls” on page 34.

6 Line 2 / Read &

a. Line key 2 for in and outgoing calls.

b. Read information. See section “Absence Information” on

page 51.

7 Line 1 / Save/Redial

a. Line key 1 for in and outgoing calls.

b. Save or redial an external number. See section “Outgoing Calls”

on page 23.

8Message/Info

a. To send and receive messages. See section “Send Message”

on page 40 and “Mailbox System” on page 55

b. To enter information. See section “Absence Information” on

page 51.

9Mute

To switch the microphone on or off. See sections “During Calls” on

page 34 and “Silent ringing” on page 21.

10 Loudspeaker on/off

To switch the loudspeaker on or off. See section “During Calls” on

page 34.

11 Headset key

See section “Headset - Dialog 4222 Office” on page 101.

12 Clear

To disconnect calls or to clear the display in programming.

Description

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 32128

13 Volume control

To adjust the volume. See section “Settings” on page 88.

14 Microphone

15 Optional key panel

17 Dual-Function programmable keys.

Note: Use only an optional key panel of type DBY 419 01.

16 Loudspeaker

17 Handset with hearing aid function

Please note: The handset may attract and retain small

metal objects in the earcap region.

9BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Description

Dialog 3212 Standard /

Dialog 3211 Economyplus

Note: The graphic above is valid for the Dialog 3212

Standard as well as the Dialog 3211 Economyplus

telephone. The Economyplus telephone is not equipped

with a display.

12 13

Description

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 321210

1 Display (Standard telephone only)

2x20 characters. See section “Display info” on page 15.

22nd

Key for access to secondary key functions (These functions are

stated on the second line of the corresponding key).

3Message/Info

a. To send and receive messages. See section “Send Message”

on page 40 and “Mailbox System” on page 55.

b. To enter information. See section “Absence Information” on

page 51.

4 Dual-Function programmable keys (A-D)

Storing numbers, program functions. See section “Settings” on

page 88.

5 Dual-Function programmable key (C) / Headset key

a. Storing numbers and program functions.

b. The Headset function is only available with option unit

(DBY 410 02) installed. The Headset key is programmed by the

system administrator. See section “Accessories” on page 99.

6 Transfer / Diversion

a. Transfer an ongoing call. See section “During Calls” on page 34.

b. Activate/Deactivate diversion. See section “Call Forwarding” on

page 45.

7 Inquiry / Conference

a. To make an inquiry to an internal or external party.

b. To establish a telephone conference.

See section “During Calls” on page 34.

8 Line 2 / Read & (Standard telephone only)

a. Line key 2 for in and outgoing calls.

b. Read information (Standard telephone only). See section

“Absence Information” on page 51.

9 Line 1 / Save/Redial

a. Line key 1 for in and outgoing calls.

b. Save or redial an external number. See section “Outgoing Calls”

on page 23.

10 Volume control

To adjust the volume. See section “Settings” on page 88.

11 Mute

To switch the microphone on or off. See section “During Calls” on

page 34.

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