Aastra Clearspan 6757i User manual

VoIP Aastra 6757i & 57i User Guide

University of Calgary

Voice Services

Aastra 6757i & 57i User Guide

Feb 2010 2 of 8Network Services

2009

Contents

Voicemail..............................................................................................................3

Access: From your office......................................................................................3

Access: From any phone......................................................................................3

Voice Mail Options.................................................................................................3

Access: Internet....................................................................................................5

Calling Features ...................................................................................................5

Call Transfer/Conference Call ..............................................................................5

Do Not Disturb (DND)...........................................................................................5

Call Forwarding ....................................................................................................6

Phone Options......................................................................................................6

Time and Date Settings........................................................................................6

Tone Selection......................................................................................................6

Contrast Level ......................................................................................................7

Live Dialpad Option..............................................................................................7

Handset/Headset Setup........................................................................................7

Directory List.........................................................................................................8

Callers List............................................................................................................8

Re-Start VoIP Phone............................................................................................8

Troubleshooting....................................................................................................8

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Voicemail

Access: From your office

1. Press the VoiceMail button on your phone and it will dial (403) 210-7720

2. When prompted for your password, enter your password.

By default your password is the last four digits of your phone number plus four zeros. For

example, phone number (403) 220-1234 will have 12340000 as the voice mail password.

Access: From any phone

1. If your checking your voicemail from a phone other than you own e.g. from off Campus, dial

403-210-7721. You will be prompted for your mailbox number. Enter your 10-digit phone

number.

2. When prompted for your password, enter your password.

By default your password is the last four digits of your phone number plus four zeros

For example, phone number (403) 220-1234 will have 12340000 as the voice mail password

Voice Mail Options

Upon your first login you should:

1. record your name

2. create your away message (notifies callers you are away from your desk)

3. change your busy message (notifies callers you are on the phone)

4. change your voicemail password

The following is a guide to navigating the voicemail menus of the VoIP service:

Press 1 for new messages

Press 3 to go to Advanced Options

Press 5 to Repeat the Message

Press 6 Listen to the next message

Press 7 to Delete/Undelete the current message

Press 8 to Forward the current message

Note: Users can only forward voice messages from one campus VoIP phone to another

campus VoIP phone. However, the same voice messages are sent to your email

account as a sound file and can be forwarded to any other email account.

Press 9 to Save the current message

Press * for Help

Press # to Exit

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Press 2 to change folders

Press 0 for the New Messages Folder

Press 1 for the Old Messages Folder

Press 2 Work Messages Folder

Press 3 Family Messages Folder

Press 4 Friends Messages Folder

Press 3 advanced options

Press 5 to leave a voicemail

Note: This option is only available to leave voice messages for another campus VoIP phone

user. Enter the phone number when prompted

Leave your message

Hang up or press # to return to the main menu

Press 0 for mailbox options

Press 1 to record your Unavailable Message

Record and press # to finish

Press 1 to accept the recording

Press 2 to listen to the recording

Press 3 to re-record the message

Press 2 to record your Busy Message

Record and press # to finish

Press 1 to accept the recording

Press 2 to listen to the recording

Press 3 to re-record the message

Press 3 to record your Name

Record and press # to finish

Press 1 to accept the recording

Press 2 to listen to the recording

Press 3 to re-record the message

Press 4 to record your Extended Absence greeting (e.g. away on holidays)

Note: Users must delete the extended absence greeting when they return to regular

business. This will allow callers to leave a message for the user when they are

Unavailable or Busy on another call.

Press 1 to record your Extended Absence greeting

Record and press # to finish

Press 1 to accept the recording

Press 2 to listen to the recording (used to delete extended

absence greeting)

Press 3 to re-record the message

Press 2 to erase your Extended Absence greeting

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Press 5 to change password

Type in the new password and # to finish

Repeat to confirm

* to return to the main menu

# to return to the voicemail menu

Access Voicemail using the Internet

1. Go to https://voicesip.ucalgary.ca/

2. The mailbox number will be the 7 digits of your phone number (without the area code or dashes)

3. Enter your password

Visit http://ucalgary.ca/it/telephone/voicemail/vvm for more information regarding VoIP

Voicemail web-based utility

Calling Features

Call Transfer/Conference Call

When you are connected to a call with someone:

1. Press the Xfer button if you want to transfer the call to someone else. Dial the number of the

person you wish to transfer the call to and wait until they pickup. Press the Xfer button again to

complete the transfer.

2. Press the Conf button if you want to establish a conference call. Dial the number of the person

you want to conference your current call with and wait until they pickup.

Note: when using the Conference call feature, it is a 3-way call. Each VoIP set can add another

person into the call.

Do Not Disturb (DND)

When this feature is activated all calls will be sent directly to your voicemail.

1. Activate DND mode:

Press the DND button. A light beside the DND button will indicate that this feature is

activated.

2. Deactivate DND mode:

While in DND mode, press the DND button to deactivate DND mode. The indicator light

will turn off.

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Call Forwarding

1. Press the Options button

2. Using the cursor pad scroll to Call Forward (option 1) and press the Select button

3. Use the cursor pad (Up/Dn) to highlight a Mode and click the Change button

4. Use the cursor pad (L/R) to change the state of the selected mode e.g. Off or On

5. Use the cursor pad (Up/Dn) to enter a phone number to forward your calls to

6. The No Answer Mode (option 3) allows you to control the number of rings before the call is

forwarded

7. Click Done when settings are complete

Phone Options

Time and Date Settings

Your phone automatically synchronizes the time and date with our Time Server. Changes to these

settings are not recommended.

Tone Selection

1. Press the Options button

2. Using the cursor pad scroll to Preferences (option 2) and press the Select button

Select Option 1 to set ring tone

Press the Select button. Scroll through the five ring options to give you a sample

of what the ring sounds like. Click Done when you have selected a tone

Adjust the ringer volume accordingly

Call Forward-

Mode

Description

Off

Disables call forward.

All

Phone forwards all incoming calls immediately to the specified

destination.

Busy

Phone forwards incoming calls if the line is already in use.

No Answer

Phone forwards the call if it is not answered in the specified number of

rings.

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Contrast Level

1. Press the Options button

2. Using the cursor pad scroll to Preferences (option 2) and press the Select button

3. Scroll to Display (option 2) and click Select

4. You can make changes to the Contrast Level or select Backlight then click the Advanced button

to change the length of time the light will stay on after activity.

5. Press the Change button to Using the cursor pad scroll through the various contrast levels

Live Dialpad Option

When this option is turned on, the phone automatically starts a hands free call when you begin dialing a

number. When off, you must either press the hands free key, lift up the handset or press the Dial

button to dial the number.

1. Press the Options button

2. Using the cursor pad scroll to Preferences (option 2) and press the Select button

3. Using the cursor pad scroll to Live DialPad (option 4) and press the Select button

4. Press the Change button to change the option (ON or OFF)

Handset/Headset Setup

1. Press the Options button

2. Using the cursor pad scroll to Preferences (option 2) and press the Select button

3. Using the cursor pad scroll to Set Audio (option 5) and press the Select button

4. Using the cursor pad scroll to Audio Mode (option 1) and press the Select button

5. After selecting your audio mode using the cursor pad press Done

6. To set the Headset Mic Volume scroll to option 2.

Audio Mode

Description

Speaker

Only the speakerphone will be activated

when the hands-free key is pressed

Headset

Only the Headset will be activated when

the hands-free key is pressed

Speaker/Headset

The first time the hands-free key is

pressed the Speaker will be activated, the

second time, the Headset will be activated.

They will alternate each time you press the

hands-free key is pressed

Headset/Speaker

The first time the hands-free key is

pressed the Headset will be activated, the

second time, the Speaker will be activated.

They will alternate each time you press the

hands-free key is pressed

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Directory List

1. Press the Dir (Directory) button on your phone.

2. Press the Add New button at the Directory List header screen

3. Enter a name, phone number and line number and press the Save button after each field entry.

4. To dial a number in the Directory List press the Dirbutton.

5. Using the cursor pad scroll through the list and press the Dial button.

6. To exit the Directory List, press the Quit button

Callers List

This phone feature will display your phone’s call history. This list will store up to 200 calls.

1. Press the Callers button then use the cursor pad to scroll through the list of callers.

2. You can choose to Dial the number or Copy it to your Directory

To clear the call history log on your phone:

1. Press the Callers button on your phone

2. Press the DeleteList button to clear log

Re-Start VoIP Phone

1. Press the Options button

2. Using the cursor pad scroll to Restart Phone (option 6) and press the Select button

3. Press the Restart button to restart the phone

4. The phone will now restart (this may take several minutes)

Do NOT unplug the phone during the restart.

Troubleshooting

If you experience any problems with your phone and need assistance troubleshooting please visit

http://ucalgary.ca/it/telephone/voip

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