Aastra 6725ip User manual

Aastra 6725ip

Microsoft® Lync™ 2010 Phone

Work Smart User Guide

41-001368-00 Rev 02 – 03.2012

ii 41-001368-00 Rev 02 – 03.2012

Content

Aastra Model 6725ip Work Smart User Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Aastra 6725ip Essentials. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

Make a Call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

View Contact Card. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Receive a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Change Your Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

Use Call Controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

View Call Logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Check Voice Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Manage Multiple Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Escalate a Call to a Conference Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Transfer a Call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Join a Meeting from the Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Access Phone Settings and Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

41-001368-00 Rev 02 – 03.2012 1

Aastra Model 6725ip Work Smart User Guide

Aastra 6725ip Essentials

Welcome to the new world of the Aastra 6725ip Phone with Lync™ 2010 communications software. With Lync, you have

voice communication capabilities not available with your traditional desk phone. For example, with Lync, you can view call

logs, join meetings, and make Voice over Internet Protocol (VoIP) calls. In short, you can do everything that you can do

today with your regular phone and more.

Lync for the Aastra 6725ip phone is designed to be used by information workers. For more information and technical

details about the Aastra 6725ip phone, see the Aastra website at www.aastra.com/lyncphones.

In this guide, you will learn how to use the Aastra 6725ip to:

•Make a Call

•View a Contact Card

•Receive a Call

•Use Call Controls

•Change Your Status

•View Call Logs

•Check Voice Mail

•Manage Multiple Calls

•Escalate a Call to a Conference Call

•Transfer a Call

•Join a Meeting from the Calendar

•Access Phone Settings and Help

Aastra Model 6725ip Work Smart User Guide

241-001368-00 Rev 02 – 03.2012

Make a Call

In addition to the standard way of making a phone call (by picking up the handset and dialing), you can make calls as fol-

lows:

To make a call from the Contacts screen on your phone

To make a call by searching for a contact from the keypad

Notes:

•If the phone is locked, unlock it by selecting the Lock icon, and then selecting Unlock.

•Press and hold the 0 key to dial a plus (i.e. +) sign when making international calls.

IP Phone UI

1. From your phone's Home screen, select the Contacts icon, and then select the contact group the user is in.

2. Use the up and down arrow buttons on the phone to select the contact, and then select Call.

IP Phone UI

1. Press the numbers on the phone keypad that correspond to the contact’s name or phone extension. For example,

to find "Tony Smith" press 8669*76484, where "*" is the space between the first and last name.

2. When you find the contact you want to call, select Call.

Aastra Model 6725ip Work Smart User Guide

41-001368-00 Rev 02 – 03.2012 3

To make a call from Lync 2010 on your computer

Application UI

Important:

The USB cable connecting the phone to your computer must be plugged in.

1. Open Lync 2010. In the Lync main window, click Group, and then click the group that the contact is in.

2. Click the Call button next to the contact that you want to call.

Aastra Model 6725ip Work Smart User Guide

441-001368-00 Rev 02 – 03.2012

View a Contact Card

A contact card provides details about a contact's availability and presence. Depending on the access level that a contact

grants you, you can see the contact's phone numbers, schedule information, the phone number of the most recent call,

and a personal note if the contact has written one.

To view a contact card

IP Phone UI

1. From your phone's Home screen, select the Contacts icon.

2. From the Contact Groups screen, select the group your contact is in, and then select a contact name.

3. When you finish viewing the contact card, select Close.

Aastra Model 6725ip Work Smart User Guide

41-001368-00 Rev 02 – 03.2012 5

Receive a Call or Redirect to Voice Mail

In addition to answering a call, you can also redirect the call to your voice mail.

To receive a call or redirect a call to voice mail

IP Phone UI

From the Incoming call screen, perform one of the following:

•To answer a call, either select Answer, or pick up the handset.

•To send the caller directly to your voice mail, select To Voice Mail.

Aastra Model 6725ip Work Smart User Guide

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Change Your Status

Your presence status is determined by your calendar and activity. For example, when you’re in a scheduled meeting or on

a call, your status shows as Busy. If you don’t use your computer for a certain period of time (as determined by the Status

options in Lync), your status changes to Away.

You can also change your status manually. This might be handy if, for example, you and a colleague start an impromptu

meeting in your office or you have a deadline and don’t want to be disturbed.

The same status displays in Lync on your computer and in Lync on your phone, and you can change your status from

either place.

To change your status

IP Phone UI

1. From your phone's Home screen, select Menu, and then select My Status.

2. On the My Status screen, perform one of the following:

•If you don’t want to any interruptions, select Do Not Disturb.

•If you want others to feel free to contact you, select Available.

•If you want to let others know you’re in a meeting, on a call, or otherwise engaged, select Busy.

•If you’re stepping away just for a few moments, select Be Right Back.

•If you want it to look like you’re unavailable, select Away.

•If you want Lync to reset your status based on your calendar and activity, select Reset Status.

Note:

The check mark indicates your current status.

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41-001368-00 Rev 02 – 03.2012 7

Use Call Controls

Use the buttons on the phone to enable and disable the speakerphone or headset, adjust the loudspeaker or headset vol-

ume, or mute the microphone or speaker.

To use call control

To mute everyone except yourself

Notes:

•You can receive audio through the handset, loudspeaker, or headset only when you have a USB cable connecting

your phone to your computer.

•If you adjust the loudspeaker volume during an audio session, the volume setting is retained for all subsequent calls.

IP Phone UI

•To hang-up an active call on the loudspeaker, press the Speakerphone key.

•To hang-up an active call on the headset, press the Headset key.

IP Phone UI

•When you are in a conference call, from the In Call screen, select Menu, and then select Mute Audience.

Aastra Model 6725ip Work Smart User Guide

841-001368-00 Rev 02 – 03.2012

View Call Logs

The Call Logs screen displays a history of incoming, outgoing, and missed calls on your phone.

To view call logs

IP Phone UI

1. From your phone's Home screen, select the Call Logs icon.

2. From the All Calls screen, select Menu to sort the calls.

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